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Home My WebLink AboutADMIN-12-88 REPORT #3 TOWN OF NEWCASTLE S REPORT File # t Res. # . . ` __---- By-Law # MNG: COUNCIL DATE: JULY 11 1988 REPORT #: ADMIN. 12-88 FILE #: SUB,ECT: WATERMAIN TO SERVICE NEW ARENA FACILITY RECOMMENDATIONS: It is respectfully recommended to Council: 1. That the increase in cost of $105,900 required to install the watermain to service the New Arena Facility be approved; 2. That the additional funding be drawn from the Arena Reserve Fund Account; and 3. That the Region of Durham be requested to proceed with the installation of the watermain service to the new Arena Facility in accordance with Attachment #1 to Report ADMIN. 12-88. REPORT: At its meeting of November 16 1987, the Town Council approved Report #CS-37-87 wherein an expenditure of $470,000 was included regarding the construction of a watermain (excluding booster pumping station) to the New Arena Facility at Highway #2 and Regional Road #57. The Region of Durham was advised accordingly and requested to initiate the necessary work in this regard. ADMIN. 12'- 88 PAGE 2 As a result of its detailed investigations, design work, and tendering of this project, the Regional Works Department has provided its results in this regard (refer to Attachment #1) . In short, Attachment #1 indicates that the original cost estimate of $470,000 provided by the Region regarding the subject watermain will require an additional expenditure of $105,900. This can be attributed largely to an increase in the length of the watermain associated with a minor revised alignment due to technical difficulties. In addition, costs related to land acquisition, engineering investigations, and contingency aspects which are based on slightly higher costs to construct the facility than expected are included in this increase. It should be noted, however, that actual costs could in fact be less and if this is the case the Town would be reimbursed accordingly. Furthermore, it should be indicated that the installation of the watermain to the general area of Highway #2 and Regional Road #57 will assist in the development of other lands than those owned by the Town. Staff is presently negotiating with prospective developers in this general area to cost share in the provision of this facility. It is expected that a substantial portion of the total cost of the watermain will be recouperated by the Town over a period of time. Funds are available in the Arena Reserve Fund Account to cover this increased expenditure. In addition, approval must be given to the Region I as soon as possible in order not to jeopardize the opening of the facility in I October of this year. All the above is respectfully submitted for Council's consideration and approval. I Recommended for presentation to Council John Blanchard, Treasurer Walter A. Evans, Lawrence E. Ko,seff, Director of Public Works Chief Admi ist tive Officer ATTACHMENT #1 TO REPORT ADMIN 12-88 DURHAM June 29, 1988 The Regional Municipality of Durham Works Department Mr. L. Kotseff Box 623 Chief Administrative Officer 105 Consumers Dr. Whitby, Ontario Town of Newcastle Canada.L1N6A3 40 Temperance St. (416)668-7721 Bowmanvi 1 le, Ontario L1C 3A6 W.A.TWELVETREES,P.Eng. Commissioner of Works Dear Sir: Please quote our ref: Re: Watermain to Service New Arena Facility, Bowmanville As discussed, tenders have now closed for our Contract D88-18 for WAT-N-1-1 the construction of the above watermain. A summary of the tenders received is enclosed. The tenders have been checked and it is recommended that the low tender of VISP Construction Co. be accepted for Contract D88-18 for the bid price of $464,541.00. This tender results in a total project cost as summarized below. Contract D88-18 Tender Price $ 464,541 Land Purchase (Easements) 7,000 Sundry Work by Region 10,000 (Including the Supply of 6 Fire Hydrants) Engineering 91,859 Contingency 14,000 $ 587.400 An analysis of this contract has resulted in the following breakdown of the respective shares. Town of Newcastle $ 575,900 Region - Oversizing 10,700 - Preinstalled Connection 800 $ 587,400 JUN 10 1988 TOitYN OF NI:KASTLE ' - 2 - We have prepared a tender report for this project which presently requires confirmation of the award by the Town. This report was originally planned to be submitted to Works Committee on July 5, 1988, and would then proceed to Council on July 13, 1988, for approval . It would then be necessary to await the Town 's confirmation of the award prior to proceeding with the work. It has been suggested that it may be appropriate to delay the report until the July 19th Works Committee meeting in order to give the Town the opportunity to deal with the project prior to the Region. This is deemed to be appropriate since the Town's share is the bulk of the project. It would be appreciated if you would schedule this matter for the attention of your Council at an early date. Contrary to our Report 17-88 dated January 19, 1988, we are prepared to accept a purchasee order for the Town's share. If this is acceptable to the Town, please arrange to forward this purchase order as soon as practical so that we may order the contractor to commence work upon receipt of Council approval . Please feel free to contact the writer should there be any questions. Yours truly, c J. Ba er Manager of Administrative Services /rd cc: J. Johnson R.W. Price, P. Eng. i i i i i i i i CONTRACT 088-18 COST APPORTIONMENT TOTAL TOWN OF REGION WATER COST NEWCASTLE OVERSIZING CONNECTION Tender Section 3 425,041.00 416,448.50 8,010.00 582.00 Section 4 9,500.00 9,308.00 179.00 13.00 Section 5 30,000.00 29,394.00 564.00 42.00 Total Tender 464,541.00 455,150.50 8,753.50 637.00 Land Purchase 7 ,000.00 7,000.00 - - Sundry Work by Region 10,000.00 10,000.00 - - Engineering 91 ,859.00 90,032.50 1,683.50 143.00 Contingency 14,000.00 13,717.00 263.00 20.00 Total Estimated Cost 587,400.00 575,900.00 10,700.00 800.00 I i i i I 1 THE ;ION ,L MUNICIPALITY OF DURHN1 TENDER SUMMARY BOWMANVILLE TATE TENDERS OPENED THURSDAY JUNE 23, 1988 CONTRACT D 88-18 WATERMAIN — fd= ^ASTLE TENDERER ADDRESS TOTAL :_'::JER AMOUNT VISP CONSTRUCTION CO. R.R. 1 BROCK ROAD N. , PICKERING $ 464,541.00 PACHINO CONSTRUCTION CO. LTD. P.O. BOX 27, GORMLEY 488,OJO.00 NOVACOR CONSTRUCTION LTD. P.O. BOX 199 QUEENSVILLE 505,389.00 WARDET LIMITED 345 WILSON AVE. , DOWNSVIEW 562,373.00 FERNVIEW CONSTRUCTION LIMITED P.O. BOX 33, BOLTON 567,029.00 HOLLINGWORTH CONSTRUCTION CO. 8161 KEELE STREET, CONCORD 569,910.00 BOYLE EXCAVATING LTD. R.R. # 5, BOWMANVILLE 578,671.00 PISA CONSTRUCTION CO. LTD. 2411 TESTON ROAD, MAPLE 619,605.00 RABITO SEWER AND WATERMAIN LTD. 71 SMITHY STREET, MARKHAM 624,640.00 i V.J.R. CONTRACTORS 63 SMITHY STREET, MARKHAM 630,265.00 TIMBEL LIMITED 2610 WESTON ROAD, WESTON 728,523.00 WESTWOOD DRAIN COMPANY LTD. 1755 DREW ROAD, MISSISSAUGA 761,435.00