HomeMy WebLinkAboutADMIN-4-88 TOWN OF NEWCASTLE
REPORT File #
Res. #
By-law #
MEETING: GENERAL PLWOSE AND ADMINISTRATION COMMITTEE MEETING
(BUDGET DISCUSSIONS)
DATE: MARCH 21 1988
REPORT #: ADMIN. 4 — 88 FILE #:
SUB,ECT:
MUSEUMS IN THE TOWN OF NEWCASTLE -
A STRATEGY FOR IMPLEMENTATION
RECOMMENDATIONS:
It is respectfully recommended to Council:
1. That Report ADMIN. 4 - 88 be received;
2. That Option "d" of Section 4 (Options Available) of Report ADMIN.
4 - 88 be approved for purposes of museum development;
3. That the operating budgets of the Bowmanville Museum and the Clarke
Museum and Archives be adjusted to include sufficient funds, that being
$3,000 in total, in order to offset the cost of undertaking a building
profile for the respective museum and that a report be prepared by staff
and presented to Council in this regard for further review and
consideration at a subsequent meeting;
4. That Council approve the 1988 capital budget requests of the Bowmanville
Museum and Clarke Museum and Archives as indicated in Attachment #3
and Attachment #5 respectively to Report ADMIN. 4 - 88 and that the
appropriate funds as indicated in the 1988 capital budget be transferred to
the respective reserve fund account;
5. That Council approve in principle the 1989 - 1992 four year capital
budget forecast requests of the Bowmanville Museum and Clarke Museum
and Archives as indicated in Attachment #3 and Attachment #5 respectively
to Report ADMIN. 4 - 88;
6. That the Bowmanville Museum be permitted to utilize the space of the
upper level at the Hampton Municipal Office on an interim basis once
the premises is vacated in the near future by Town staff and that an
appropriate letter of understanding between the Town and the Bowmanville
Museum be agreed to;
7. That each museum prepare a marketing program as soon as possible in
1988 and submit same to Council for consideration; and
8. That the respective Museum Board be advised of Council's actions.
ADMIN. 4 - 88 Page 2
1. BACKGROUND:
During budget discussions in April 1987, members of Council considered Report
ADMIN. 5 - 87 dealing with Museums in the Town of Newcastle (refer to report
provided as Attachment #1) . In summary, this report explored various aspects
related to such matters as the following:
(i) the centralization of the Town's Museum facilities;
(ii) the monies required to satisfy the financial needs of each museum
board in order to renovate totally each museum and provide space
for storage;
(iii) the now Ministry of Culture and Communication's view that any
restoration should be undertaken such that it reflects a specific
period of time; and
(iv) the situation as it existed regarding monies available for museum
purposes (that is, reserve funds and capital reserve accounts) .
The report further addressed the manner in which the referenced funds should be
managed more directly by the Town in order to achieve various ends from tourism
and attraction points of view.
Specifically, the above referenced report was tabled pending discussions
with appointees from the respective museums, further review and the submission
of a subsequent report, and an examination of the Trust of the Bowmanville
Museum (refer to Resolution #GPA-300-87) . Subsequently, several additional
matters regarding museums in the Town of Newcastle were referred to staff
for report. These include the following:
a) Resolution #C-707-87 (September 14 1987) regarding the purchase
of Treasury Bills by the Bowmanville Museum Board. (Note: This
aspect is the subject of a separate report from the Treasurer) ;
b) Resolution #C-931-87 (November 23 1987) regarding a request of
the Bowmanville Museum for storage space in the new Administrative
Facility;
c) Resolution #C-993-87 (December 14 1987) regarding a request of
the Bowmanville Museum for financial support related to a storage
facility.
ADMIN. 4 - 88 Page 3
During, the sequence of the above events to the present, considerable discussion
has taken place in order to address a number of aspects. These include
matters such as the level of museum service required, the various options
which may exist regarding the role of museums in the Town, and a program
for implementation that will meet the short and long term requirements of
the Town.
2. THE EXISTING FACILITIES
The Bowmanville Museum and Clarke Museum and Archives, in part, have attempted
to provide a cultural dimension to the Town through the exhibition and
presentation of artifacts and historical aspects which depict elements of
the past. Both facilities have attempted to characterize the heritage of
this and other parts of the Province for the enjoyment of residents of the
community and visitors to the Town.
A review of the respective museum situation would indicate the following
general facts:
a) the attendance at each facility has increased modestly until
relatively recently, however, increases in visitors from patrons
outside the municipality are being experienced;
b) over a period of time attempts have been made to enhance each
facility through the acquisition of various artifacts and the
upgrading of the existing structures as best as possible;
c) the collections at each museum have expanded to the point whereby
storage capacity has become an apparent problem from the point
of view of each museum;
d) improvements to the existing museum structures would appear to
be necessary in particular to the Bowmanville Museum on Silver
Street;
e) accessibility to each museum location is good;
f) each museum is run by a Board which oversees the respective
operation;
g) the role of each museum has not changed significantly in the recent
past, however, each fulfils a certain function related to cultural,
educational, archival, informative and, to a lesser extent, tourism
related elements;
ADMIN. 4 v 88 Page 4
h) more recent attempts have been made at each facility in a positive
fashion to increase the profile in the community;
i) revenues generated by each facility are not significant
in a relative sense; and
j) each museum operates for part of the calendar year.
An appreciation of these facts assists in addressing some of the future
needs of the community from a museum standpoint.
3. ROLE OF MUSEUMS
Professionals and experts in the field who deal with aspects of urban
growth and the provision of various facilities and services in a community
would stress the following;
a) that a community evolving from more rural to more urban
complexions also becomes more diverse in terms of population structure
and resident needs;
b) that important elements in a community's growth include well
developed municipal services and facilities;
c) that limited community services in a municipality could reduce
interest in it as a possible growth area because those areas
which provide diversity and quality in terms of such services
will also be more attractive.
Accordingly, it is suggested that the role of the museums in the Town must be
viewed within this context. However, this must also be considered in light of
the overall services and facilities provided to serve the needs of the
Town since financial sources are not limitless.
ADMIN. 4 - 88 Page 5
In the general scheme of the overall municipal operation, the role of the museums
at present may not be viewed as an item of highest priority related to the provision
of services for residents of the Town. It is quite clear that the role of the
museums in the Town must become oriented in a direction whereby they become more
prominent from tourism and attraction points of view.
On the basis of this type of approach, it would be reasonable to justify expenditures
to upgrade the existing facilities for several reasons. For example, each museum
building would serve to generate revenues through direct user fees and revenues
generated by other businesses in the municipality from increased patronage especially
from those persons visiting from outside the municipality. In addition, the
facilities would better serve the community through various organizations, Boards of
Education, and the like such that the facilities would become not only more desirable
to visit from a cultural point of view but also more attractive, authentic and
interesting to the public. This would require a considerable effort related to
program development, co-ordination and marketing that is geared to satisfying the
needs of the community and enhancing the tourism efforts of the Town.
In addition, this type of approach will require the co-operation and agreement by the
respective Museum Board. It is reasonable to expect that the provision of funding
for museum development without a critical path and overall strategy related to focus
and direction which is agreeable to all concerned will not be effective in the long
term. This is especially true when it is felt that the Town will not be in a
position to allocate significant amounts of funding for museum purposes because of
various other demands.
4. OPTIONS AVAILABLE
On the basis of staff's review of the museum situation in the Town, it is
concluded that a new thrust and concerted effort will be required in order
to justify expenditures in this area. In this regard, several options
have been explored. These include the following:
a) maintain the existing situation or status quo;
b) centralize and consolidate all activities;
c) expand the system significantly today;
d) provide for some improvements which will also allow for flexibility
for future options.
ADMIN. 4 - 88 Page 6
As a result of our investigations, it is respectfully suggested that option
"a" (the existing status quo option) is not appropriate since it does not
recognize the need for change and improvement in the direction presented
above. Similarly, it is felt that option "c" (the total expansion option)
is not appropriate because it is extremely costly and beyond the financial
capability of the Town in terms of value for municipal contribution. (The
reader is referred to the expansion proposals provided by the respective
Museum Boards in 1987 and included as Schedules "A" and "E" of Report ADMIN
5 - 87 which both fall into this category) . In addition, the revised expansion
proposal provided by the Bowmanville Museum Board to the Town's Treasurer
and included as Attachment #2 to Report ADMIN. 4 - 88 falls into this category.
Option "b" (the centralization of all activities option) has been discussed
considerably and is felt to have merit. However, this option would necessitate
considerably more investigation and the development of a comprehensive plan.
In addition, it would require a considerable amount of effort and capital
resources to achieve. Accordingly, this option would appear to be inappropriate
until the future role of the museums in the Town has been established in
accordance with the directions discussed above and operations are in a position
to be streamlined. *
Accordingly, it is respectfully suggested that option "d" (the flexible
option which allows for some improvements to each facility in the short term)
would be most appropriate and could be pursued at this time. This is based on
the fact that such an approach under the circumstances articulated previously
regarding a new future direction would allow some room for growth within more
realistic financial objectives. In addition, it would allow for the development
of the existing facilities under more specific conditions in order to allow
for the achievement of the municipality's goal before considerable expenditure
is made. Also, this option would leave open any future considerations related
to option "b" (centralization) from the standpoint of such matters as museum
administration and primary facility location.
* Previously the Council had directed that an examination of the Trust of
the Bowmanville Museum be undertaken. This is provided under separate
cover.
ADMIN. 4 - 88 Page 7
5. PROGRAM FOR IMPLEMENTATION
In order to address any plan of action related to the museums, it is imperative
that the existing structures themselves be developed to a level which makes
each a first class facility from a structural point of view. In this regard,
it is recommended that a building profile be undertaken by a qualified expert
in order to determine precisely the condition of the existing museum structures.
Notwithstanding that considerable improvements have been made to the Clarke
Museum and Archives in this area, in particular during the recent past,
it would be appropriate to review this museum's condition prior to the
expenditure of any additional funds and the implementation program suggested
below. Information compiled by staff would indicate that a building profile
could be undertaken for both museums by an independent consultant for approximately
$3,000 in total.
5.1. BOWMANVILLE MUSEUM
The most recent submission provided by the Bowmanville Museum is provided as
Attachment #2. This proposal as originally presented to the General Purpose
and Administration Committee at its meeting of November 23rd 1987 emphasizes
a request for a museum storage facility in the initial stage that would
subsequently allow for the vacation of the existing museum for renovation
purposes. The total cost of the overall proposal as provided is $590,000.
On further discussion with staff of the Bowmanville Museum, and the museum's
request for storage space off-site from the museum property proper, it became
apparent that the provision of such storage space, at least on an interim
basis, would assist the museum considerably. In particular, this would allow
for the concentration of the museum's efforts on renovating the existing
structure as a tourist attraction in the initial stage of the development
of the museum. It is felt that this would be the most appropriate way to
allocate the relatively limited funding available for museum development.
Accordingly, staff is suggesting that the implementation program outlined
in Attachment #3 be approved in principle and that the funding for 1988
be approved subject to the completion and consideration of a building profile
for the existing museum by Council. This, of course, is recommended subject to
the commitment of Provincial Funding at a later date. This approach has been
discussed with museum staff who concur with the recommendation.
ADMIN. 4 - 88 Page 8
In terms of storage space requirements as requested by the museum, staff
has reviewed this matter very carefully and respectfully suggests that the
museum be permitted to utilize some space on the first floor of the Town's
facility in Hampton once the Planning and Public Works Departments have
been moved to the new Town Hall in the near future. It is expected that the
building in Hampton will be retained in the short term in order to accommodate
the need of the Hampton Hall Board and other community needs. Museum staff
has considered this possibility and indicates that it would more than satisfy
the museum's needs at this time.
5.2 CLARKE MUSEUM AND ARCHIVES
At its meeting of February 1st 1988, the Board of the Clarke Museum and
Archives approved the proposal for museum development provided as Attachment
#4 as proposed by museum staff. This development scheme allows for the
construction of approximately 4800 square feet to be used for exhibit and
storage purposes in addition to some improvements to the existing facility.
The financial scenario presented has scaled down considerably previous proposals
for museum development.
Attachment #4 outlines the various funding scenarios necessary to implement
the development scheme. Attachment #5 summarizes the Museum's 1988 Capital
Budget and Four Year Forecast. Specifically, 50% of the total funding would be
subsidized by the Provincial Government. In addition, the existing museum
reserve funds will be used for the project. Furthermore, funding would be
required for the period 1988 to 1992 as indicated in Attachment #5. Staff is
suggesting that the implementation program outlined in Attachment #5 be approved
in principle and that the funding for 1988 be approved subject to the completion
and consideration of a building profile for the existing museum by Council.
This, of course, is recommended subject to the commitment of Provincial funding
at a later date.
ADMIN. 4 - 88 Page 9
This program would allow the Clarke Museum and Archives to vacate the Orono
Armouries which it is presently occupying for storage purposes on a temporary
basis and would give the Town flexibility regarding the future use of this
facility.
6. FINAL COMMENTS
As indicated above, the role of each museum should be considered within
the tourism efforts of the Town. In this regard, each museum must continue
its marketing and canvassing in a more aggressive fashion. Accordingly,
it is recommended that each museum prepare a marketing program as soon
as possible in 1988 and submit same to Council for consideration. This
will assist in the co-ordination of overall activities of the Town in this area.
Furthermore, Council may wish to consider at this time an approach
whereby the operational requirements of each museum are submitted directly
to Council for consideration within the overall context of cultural services
provided by the Town. This may be appropriate in other similar circumstances
which relate directly to the tourism efforts of the Town.
All of the above has been prepared with the input and co-operation of many
individuals and is respectfully submitted for the consideration of Council.
Lawrence E. Kotse
Chief Administrative= Officer
LEK:nof
att.
+ ATTACHMENT #1 TO
TOWN OF NEWCASTLE
REPORT ADMIN 4-88
y REPORT File #
Res. #
By-Law #
hEUINGS: SPECIAL GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
DATE: APRIL 3 1987
REPORT #: ADMIN.5-87 FILE #:
R JUCT:
MUSEUMS IN THE TOWN OF NEWCASTLE AS THEY RELATE TO TOURISM
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration
Committee recommend to Council the following:
1 . That Administrator's report ADMIN. 5-87 be received for
information and Council direction.
REPORT:
Recently, various matters related to museums in the Town of Newcastle
have been discussed by Council on several occasions. As a result of those
discussions and the direction of Council , Town staff has met with various
members of the Bowmanville and Clarke Museums Boards and staff of the
Ministry of Citizenship and Culture in order to explore such matters as
various alternatives related to the appropriateness of centralizing the
various activities of the Town's museums , Provincial monies available
to fund museum development, and the respective space requirements to
store museum artifacts.
As indicated to members of Council previously, representatives of each
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ADMIN. 5 - 87 -2-
of the Museum Boards have indicated that from their respective points
of view, it is more appropriate for the existingfacilities
to function
as separate entities as in the past. In this regard, the respective
Board members have suggested that Council 's direction
as it relates to (a) the provision of monies in order to satisfy the
financial needs to renovate totally each museum, subject to grant
availability or (b) the closing of each facility in the short term
future on the basis of a lack of funding.
It would be appropriate to address briefly the issue of centralizing
the Town's museum facilities. This has been the issue of some debate
related to both the centralization of the facilities themselves
or at a minimum the storage space required to supplement the existing
museums. After considerable discussion and review, it would be
reasonable to conclude that the alternative of centralizing the Town's
museum facilities goes hand in hand with the provision of a centralized
storage facility from a practical point of view. In this regard,
museum artifacts could be displayed over a period of time in an
appropriate centralized location, while the existing Victorian home in
Bowmanville and Kirby Schoolhouse could be used to represent specific
period situations to enhance the Town's tourism efforts.
Quite clearly, this would be a relatively costly alternative since two
facilities would have to be fully restored to represent a particular
period of time, specifically, a decade representing the Victorian
and early Canadian eras as articulated by Ministry of Citizenship
and Culture staff. In addition, a third facility would be required to
display and house various artifacts on a more comprehensive basis.
However, the pursual of this alternative would require more detailed
investigations and the development of a comprehensive plan, and
would require a considerable amount of effort and capital resources to
achieve. Nevertheless, this concept does have merit from a tourist
development point of view.
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ADMIN. 5 - 87 -3-
.In 'order to deal more specifically with the circumstances related to
the museum facilities in the Town of Newcastle, it would be appropriate
to address each facility on an individual basis.
Bowmanville Museum, Silver Street
This facility has provided the Town with an historical element and
charm for many years and has functioned as a museum since 1961 . At
that time, a memorandum of understanding and subsequent deed were
executed between the Corporation of the Town of Bowmanville and
Mrs. Sarah Jane Williams. In short, the arrangements undertaken
allowed for the use of the subject property for museum and public park
purposes. Subsequently, in 1964, another memorandum of understanding
was executed by the same parties wherein a portion of the subject
property could be used for the purposes of constructing, establishing
and maintaining a library building for the use of the community.
More recently (in the early 1980's) , a feasibility study undertaken
to identify the renovations and up-dating required as they related to
to the Silver Street facility have indicated that an expenditure.of
approximately $545,000 would be necessary, (refer to costs detailed in
Schedule "A"). It should be noted that a portion of those costs may be
available from senior levels of government.
In 1961 , the applicable memorandum of understanding indicated that the
Council should at all times retain control of a special account
established for future expenditures in connection with repairs,
improvements or additions to the buildings, adjacent grounds,
fixtures and furnishings. In addition, it was agreed that the Council
shall authorize all expenditures from the account. By-laws to establish
a Board of Management to operate museums on behalf of the Town of
Newcastle were passed in 1974 (refer to by-laws #74-40 and 74-81 attached
as Schedule "B" and Schedule "C" respectively) . Section 15 of by-law
#74-40 indicates that:
ADMIN 5 - 87 -4-
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"The Board may, with the approval of Council ,
establish a Museum Development Fund, into which
donations and net revenues , if any, may be placed
for future museum development projects . . ."
Subsequently, by-law 82-146 was passed by Council in 1982 establishing
a Reserve Fund for the Bowmanville Museum Development Fund (refer to
Schedule "D" attached) . Specifically, this by-law incorporated monies
originally derived from a donation of Mrs. Sarah Jane Williams (Section 3)
and specified in Section 5 that Council at any time could pass a
resolution to direct the use of funds within the Development Fund for
specific projects related to the Bowmanville Museum. At year end
1986, this fund had a balance of $47,821 .03. * In addition, the
Bowmanville Museum as of year end 1986 had a capital reserve account
balance of $30,908.73. * These funds total $78,729.76 of which
$59,784 .69 * have been invested in terms deposits.
In light of the above circumstances , it would be appropriate to
follow several courses of action prior to any further monies being
expended for the Bowmanville Museum in connection with repairs,
improvements or additions to the buildings, property and furnishings.
These include the following:
a) researching the legal implications of investing Town
funds in buildings, structures and property development
which ultimately could revert back to the original
Williams family estate;
b) amending by-law 82-146 in order to transfer funds to the Town's
control which would allow the Council to direct the use of funds
for specific projects relating to the Bowmanville Museum;
c) passing a by-law to transfer all reserve fund monies related to
the museum to the Town's control ; and
* This information has been provided by the Treasury Department.
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ADMIN. 5 - 87 -5-
d) ' developing in detail a strategic plan in conjunction with
senior levels of government in order to address the issue of
establishing an excellent period facility that will enhance
the Town's tourism efforts and report further to Council .
Clarke Museum and Archives , Kirby
Since late 1979, this facility has provided examples which
characterize the heritage of this portion of the Town and other
parts of rural Ontario. Similar to the Bowmanville Museum, this
facility is in need of repair and space. A feasibility study for
museum completed in 1986 indicates that an expenditure of
approximately $220,000 would be required to accomplish this (refer
to costs detailed in Schedule "E") . This strategy would require
funding in the amount of $73,536 from the Town.
This is a rather ambitious alternative which requires a great deal
of commitment and public expenditure, nevertheless, it must be addressed.
In addition, discussions have taken place with Museum Board members
which indicate that funds in the order of $40,000 may suffice in order
to restore the Kirby Schoolhouse in the near future, leaving any
significant expansion to another time. Although these costs are very
preliminary, they do not include storage facility costs urgently
needed by the museum or have not been examined in terms of apportionment
of costs.
In consideration of this facility, it should be pointed out that by-law
82-127 was passed in 1982 establishing a Reserve Fund for the Clarke
Museum and Archives Development Fund (refer to Schedule "F" attached) .
The use of this fund was attributed to the development of Museum j
and Archives collections and facilities. At year end 1986, the
fund had a balance of $21 ,354.7. * In addition, the Clarke Museum
and Archives had a capital reserve account balance of $519.37 at year end
1986. * These fund total $21 ,874.08 of which $12,430.93 * have been
invested in term deposits.
*This information has been provided by the Treasury Department
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ADMIN. 5 - 87 _6_
The Council is at a critical point whereby a decision is required as
C. soon as possible to address the future of this museum facility.
If it is deemed appropriate to invest additional funds in this
facility and continue its operation, it is respectfully suggested that
prior to the expenditure of any funds in connection with repairs ,
improvements or additions to the facility, the following courses of
action be followed:
a) amending by-law 82-127 in order to transfer funds to the
Town 's control which would allow the Council to direct the
use of funds for specific projects relating to the Clarke
Museum and Archives;
b) passing a by-law to transfer all reserve fund monies related
to the museum to the Town's control ; and
c) developing in detail a strategic plan in conjunction with
senior levels of government in order to address the issue
of restoring the existing facility that will enhance the
Town's tourism efforts and report further to Council .
Quite clearly, the Town is at a very important stage in its development
' and is facing increasingly complex challenges. M
P g any of its facilities
such as the existing museums require significant expenditures for
restoration purposes and as a result any expenditures in this regard
must be carefully assessed and scrutinized. Otherwise, the construction
of either facility under the existing arrangements may be questionable
in that in addition to the above, operating and general maintenance
costs attributed to each facility can be expected to escalate.
Respectfully submitted,
� C
Lawrence/. otseff
Chief Atrative Officer
att.
SCHEDULE "A"
REVISED
PRELIMI''ARY COST ESTIMATE
BOWMANV ILLE KU SEUM
37 SILVER STREET
BOW RAN VILLE, ONTARIO
APRIL 3, 1985
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1. DEMOLITION AND SITE CLEARANCE ALLOWANCE $8,000.00
Kitchen (Gallery)
Gallery area
Back entrance
Kitchen parlor
Pegboard hallways
parlor
Door in parlor
Washroom - 2nd floor
Ceilings
Belvedere
2. SUBSTRUCTURE
Foundation ALLOWANCE 3,000.00
- pointing and repair of stones
- Waterproof foundation ALLOWANCE 2,000.00
- Walla to u/s floor joists
Furnace Room
- Conc. Block 1 ,000.00
- Window wells with french drains 4 @ $300.00 ea. 1,200.00
i" - Extra support for upper floors ALLOWANCE 5,000.00
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3. STRUCTURE
Lowest floor construction
- patch and repair concrete floor ALLOWANCE 2,000.00
Upper floor construction
steel beam in Gallery ALLOWANCE 1 ,000.00
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3. STRUCTURE (continued)
- Upper floor - Subfloor Gallery
- Subfloor - Kitchen (Parlor)
- 5/8" ply - Back entrance 1 ,500.00
- Roof construction ALLOWANCE 1,000.00
4. EXTERIOR CLADDING
Roof Finish - cedar shakes 32 sq. @ 350.00 sq. 11 ,200.00
- Re-roofing flat roof 1 ,032 s.f. @ 8.00 s.f . 8,256.00
- Flashings 66 l .f. @ 3.80 l.f. 251 .00
Walls below grade
- Parge interior walls 984 s.f . @ 1 .25 s .f . 1 ,230.00
Walls above grade
- Repoint 6 repair
existing masonry ALLOWANCE 10,000.00
- Belvedere cedar siding 3 sq. @ 350.00 sq. 1,050.00
- Repoint and repair chimneys ALLOWANCE 1 ,500.00
Windows
-•Refurbish 6 repair '
existing windows 25 @ 500.00 ea. ALLOWANCE 12,500.00
- Repair windows with new
special glass in Gallery area 4 @ 650.00 ea . ALLOWANCE 2,600.00
- Sunroom windows 10 @ 200.00 ea. ALLOWANCE 2,000.00
- New windows in Basement 4. @ 200.00 ea . 800.00
Exterior Doors
- Refurbish front door ALLOWANCE 350.00
- New door d frame/hardware 1 @ 350.00 ea. 350.00
Exterior Shutters
- Refurbish existing 47 @ 100.00 ea. ALLOWANCE 4 ,700.00
- New shutters to match
exis ting
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Balconies 6 Projections
Back porch entrance
South side refurbish ALLOWANCE $1 ,000.00
- Porch on north side ALL014ANCE 500.00
repair pillar
- Repair porch upper railing
ALLOWANCE 8,000.00
131 1.f .
- New porch north side
ALLOWANCE 11000.00
Exterior Painting
ALLOWANCE 10,000.00
5, INTERIOR PARTITIONS 84 s.f . @ $3.50/s.f . 294 .00
Permanent partitions
Basement
2 x 4, 16" o.c.
1/2" drywall
6. RELOCATEABLE PARTITIONS
Gallery '
320 s .f. @ 3.50 s.f. 1,120.00
Drywall - Work area
1/2" - Gallery 297 .00
- Belvedere 6,198 s.f . @ 1 .50 s.f . 9>
Basement 824 s .f. @ 2.50 s.f . 2 ,060 .00
Patch and repair plaster finishes ALLOWANCE 12,000.00
Doors 6 Frames/hardware
10� @ 350.00 ea. 3,500.00
t�
Furnace Fire Door
1 @ 700.00 ea. 700.00
Vertical Movement
Stairs in Basement
1 ,500,00
7. INTERIOR FINISHES
1. Floor finishes v.a.t.
160 s.f . @ 1 .50 s.f . 240.00
Belvedere
= 4 -
7. `Interior Finishes (continued)
Carpet 140 s .y . @ 25 .00 s.y . ALLOWANCE 3,500.00
Work area
Gallery
Carpet runners 45 s .y . @ 25.00 S.Y. ALLOWANCE 1 ,125.00
Special flooring:
- Back porch 8 s.y . @ 40.00/s .y. ALLOWANCE 310.00
- Kitchen 13 s.v. @ 40.00/s .y. ALLOWANCE 520.00
- Sun Room 24 s.y. @ 40.00/s .y. ALLOWANCE 960.00
Refurbished hardwood floor
- Dining Room ALLOWANCE 1 ,000.00
2. Ceilings - drywall Gallery 312 s .f. @ 2 .00 s .f. 624 .00
3. Wallcoverings - Gallery 530 s.f. @ 3.50 s.f. 1 ,855.00
4. Painting - Belvedere 9866 s .f. @ .75 e .f. 7,400.00
- Work Area
- Gallery
- Basement
5. Repainting and papering Museum ALLOWANCE 15,000.00
6. Repair b refurbish trim
wood and doors ALLOWANCL 8,000.00
8. SPECIALTIES
Refurbish fixtures - Public Washrooms ALLOWANCE 1,000.00
Greenhouse glass repair ALLOWANCE 3,000.00
Repoint fireplaces ' ALLOWANCE 600.00
New fireplace (parlors) ALLOWANCE 4,500.00
$184 ,102 .00
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9. MECHANICAL/ELECTRICAL @ 307. 55,230.60
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10. GENERAL ACCOUNTS @ 2% 4 ,786.65
11. CONTINGENCIES @ 15% 36,617.89
12. OVERHEAD b PROFIT @ 10% 28,073.71
TOTAL: $303,810.85
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REVISED PRELIMINARY COST ESTIMATE
CARRIAGE HOUSE
1. DEMOLITION AND SITE CLEARANCE ALLOWANCE $8,000.00
2. SUBSTRUCTURE
- Excavation 6 backfilling 130 c.y. @ 10.00/c .y. 1,300.00
- Foundations 712 s.f. @ 8.00/9.f . 5,696.00
10" Conc. Block
- Rigid Insulation 2" 648 s.f . @ 2 .00/s.f. 1,296.00
- Footings 12 c .y. @ 100.00/c .y. 1 ,200.00
- Forming 225 s.f . @ 3.25/s.f. 732 .00
3. STRUCTURE
--Lowest Floor Construction
- Concrete floor 24 c .y. @ 110.00/c.y. 2,640.00
6 x 6 x 6/6 reinforcing
Vapour barrier
' - 6" compacted granular 24 c .y. @ 20.00/c .y. 480.00
under slab
Upper Floor Construction
-Wood floor joists 1,050 s.f. @ 4.50/s.f. 4 ,725.00
Solid bridging
T b G plywood •subfloor
- Roof Construction
- Wood roof rafters/
ceiling joists 2,000 s.f. @ 6.50/s.f. 13,000,00
Roof sheathing
Soffits
- R20 Insulation
4. EXTERIOR CLADDING
- Roof finish 20 sq. @ 175.00/sq. 3,500.00
Cedar shakes
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4. EXTERIOR CLADDING (continued)
- Walls above grade 2, 500 s.f . @ 7 ,50/s .f . $18,750.00
8" shiplay siding
Wood stud walls
R-12 insulation
Vapour barrier
1/2" drywall
Windows 6 @ 500.00 ea. ALLOWANCE 3,000,00
Exterior Doors/Hardware 1 @ 350,00 ea. 350,00
Garage Doors/Hardware 2 @ 1500,00 ea. ALLOWANCE 3,000.00
Exterior finish - Painting 3,000 s.f. @ 0.75/s .f. 2,250.00
5. INTERIOR PARTITIONS/DOORS
- Permanent partitions 1 ,500 s.f. @ 3.50/s.f. 5,250,00
Wood stud walls
1/2" drywall both sides
- Doors/Frames/Hardware '6 @ 350,00 ea. 2,100.00
- Sliding Doors/Frames/
Hardware 10 @ 250.00 ea. 2,500,00
6. VERTICAL MOVEMENT
- Stairs 1 @ 1,500.00 ea . 1 ,500.00
7. INTERIOR FINISHES
- Floors - Carpet 252 s .y. @ 25.00/s.y. ALLOWANCE 6,300,00
- V.A.T. Flooring 1 ,012 s.f. @ 1 ,25/s.f. 1 ,265.00
- Ceiling/Walls - Paint 8,000 s.f. @ 0.75/s.f . 61,000.00
8. SPECIALTIES/MISCELLANEOUS
- Folding Screens/Curtains ALLOWANCE 1,000.00
- Kitchenette ALLOWANCE 800.00
- Premanufactured Coat Rod/Shelf ALLOWANCE 100,00
- Washroom Accessories ALLOWANCE 1 ,000.00
$97,734.00
9. MECHANICAL/ELECTRICAL @ 30% 29,320. 20
$327,054 ,20
3 - Forward . . . . . . . $127 ,054 .20
10. GENERAL ACCOUNTS @ 2% 2,541 .08
129 ,595.28
11. CONTINGENCIES @ 10% 12 ,959 .53
142,554 .81
12. OVERHEAD 6 PROFIT @ 10% 14,255.48
TOTAL: $156 ,810.29
ssissestsss
REVISED PRELIMINARY COST ESTIMATE
POTTING SHED AND GREENHOUSE
1 . DEMOLITION AND SITE CLEARANCE
- Salvage doors, windows, Bargeboard ALLOWANCE $4 ,000.00
2. SUBSTRUCTURE
- Excavation 6 backfilling 140 c .y. @ 10.00/c .y. 1 ,400.00
5,536.00
- Foundation 692 s.f. @ 8.00/s .f. '
10" concrete block
- Rigid insulation 2" . 396 s .f. @ 2.00/a.f . 792.00
- Footings 10 C .Y. @ 100.00/c.y. 1,000.00
- Forming 175 s.f. @ 3.25/s.f. 569.00
- Weeping tile 110 l .f. @ 4.00/l .f. 440.00
3. STRUCTURE
Lowest Floor Construction
- Concrete floor 26 c.y. @ 110.00/c .y. 2,860.00
6 x 6 x 6/6 reinforcing
Vapour Barrier
- 6" compacted granular 26 c .y. @ 20.00/c .y. 520.00
under slab
Roof Construction
- Wood roof rafters/ceiling 760 s.f. @ 6.50/s .f. 4,940.00
joists ,
Roof sheathing
Soffits
- R-20 insulation
4., EXTERIOR CLADDING
Roof finish 8 sq. @ 175.00/sq. 1400.00
Cedar shakes '
Walls above grade
- 8" shiplap siding 400 s.f. @ 1.50/s.f. 3,000.00
Wood stud Walls
R-12 insulatio;:
Vapour barrier
1/2" drywall
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- 2 -
4. EXTERIOR CLADDING (continued)
- Brick masonry 384 s.f. @ 9.00/s.f. $3,456.00
Wood stud walls
R-12 insulation
Vapour barrier
Gyproc
Cement parging 384 s.f. @ 1.25/s.f. 480.00
Windows
Refurbish existing ALLOWANCE 3,000.00
Exterior Door/Hardware
Refurbish existing ALLOWANCE 2,000.00
New Door/Frame/Hardware 1 @ 350.00 ea. 350.00
Exterior Finish - Painting 500 s.f. @ 0.75/s.f. 375.00
5. SPECIALTIES
- Greenhouse 450 s.f. @ 35.00/s.f. ALLOWANCE 15,750.00
1 Door/Operable windows
6. VERTICAL MOVEMENT
- Interior Stairs 2 sets @ 300.00 ea. 600.00
- Exterior concrete stairs 1 ,000.00
7. INTERIOR FINISHES
- Ceilings/Walls/Paint 900 s.f. @ 0.75/s.f. 675.00
54,143.00
8. MECHANICAL/ELECTRICAL @ 20% 10,828.60
64,971.60
9. GENERAL ACCOUNTS @ 2% 1 ,299.43
66,271.03
10. CONTINGENCIES @ 10% 61627.10
72,898.13
11. OVERHEAD AND PROFIT @ 10% 7,289.81
$80,187.94
' aaarrarrrr
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SCHEDULE "B"
THE CORPOR,,TION OF THE TOWN OF NEWC,",STLE
BY-LI,W NO. .14 t .
A by-law to establish a Board of
Management to operate museums on
its behalf.
WHEREI,S Chapter 281 , Section 352, Subsection 74 of the Municipal
Act R.S.O. 1970 authorized the Council of a Municipality to establish a Board
of Management to operate a museum on its behalf;
AND WHEFLEAS it is desirable that such a board be ostablished and
known as the Town of Newcastle Museum Board for the purpose of operating
Museums in Bowmanville and Clarke;
THEREFORE, THE COUNCIL OF THE CORPORATION OF THE TOWN OF NEWCASTLE
HEREBY ENI,CTS AS FOLLOijS:
1. That the buildings and lands as per Schedule A attached hereto shall be
known as the Bowmanville Museum and the Clarke Museum.
2. That subject to such limitations and restrictions as Council may from
time to time impose, tho restoration, maintenance, control, operation and
management of the Museums is entrusted to a board of management to be known
' as the Town of Newcastle Museum Board and hereinafter roferred to as the Board.
3• (a) The Board shall consist of two members of Council and five other
members who are qualified to be elected as members of Council each
of whom shall be appointed by 'Council.
(b) The members of the Board who are members of Council shall be
appointed annually.
(c) The members of the Board who are not members of Council shall hold
office for a term of three .yoars and may be re-appointed to three
consecutive terms at which time they must retire for at least one
term to be eligible for re-appointment to the Museum Board.
(d) Of the five other members of the first museum board, the first
appointee shall be appointed for a one-year* tem, the second for
a two-year term, the third for a three-year term, the fourth for
a one-year term, and the fifth for a two-year tam, etc. 1,11
subsequent appointments and re-appointments of members to the Board
will 'me for a term of three years.
;(c) In case of a vacancy by the death or resignation of a member, or
i from any cause other than the expiration of thv term for which he
was appointed, Council shall appoint another eligible person in
his place for this unexpired portion of the term.
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2 - By-law No. 74-40
4. The members of thu Board shall serve without remuneration.
5. p majority of the members of the Board constitutes a quorum.
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I 6. No member of the Board, or of Council, shall hnve any contract with
the'Board or be pecuniarily interested, directly or indirectly, in
any contract or work relating to the operations ot functions of the Board.
7.
'Subject to such limitations and restrictions as Council may from time to
time impose, by by-laws, resolution or otherwise, the Board may;
(�) fix the times and places for meetings of the Board, and the mode of
calling and conducting them, and make regulations governing the
conduct of its mombers c•.nd employees;
(b) elect a chairmLn, vice-chairman and secretary-treasurer, all of
whom shall hole) office at the pleasure of the Board; or for such
period as the Board may prescribe;
(e) employ such officers and servants as it may deem necessary, determine
the terms on which they are to be employed, fix their salaries and
prescribe their duties;
(d) fix the hours when the Museum shall be open to the public, and
I . •�� require payment of fees or charges for admission thereto or the
use thereof, and prescribe: such fees and charges;
(e) adopt policy for rules for the use of the Museum and for the admission
thereto or the use thereof, and prescribe such fees and charges;
(f) sell tooil literature of historical significance
or interest, sell within the museum souvenirs, aftodfigs and refresh-
ments at such prices as the Board may decide4provided that the
exercise of the power to sell refreshments shall be subjact to the
prior approval of Council, and to such terms and conditions as
Council may impose. ;
(g) produce, copy and distribute historical publications and documents
relating to the history of the Town of Nawcastie;
(h) encourage and develop volunteer groups to assist in the further
development of museums and historical matters within the Town of
Newcastle;
(i) carry out such other duties relating to the history and development
of the Town of Newcastle as may be assigned to it by Council.
8. The meetings of the Board shall b; open to the public, and no person
shall be excluded therefrom except for improper conduct.
9• The Board shall keep minutes of its meetings and all books, papers and
�J documunts used in, and pertaining to the business of the Board, and all
such minutes, books, papurs and documents shall be open to the members of the
Council and to any other parson or persons appointed for that purpose by Council.
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C - 3 — By-law No. 74-40
10. ' The Board shall on or before the first day of March in each year
prepare and submit to Council an estimate of its financial requirements
for 'the ensuing financial year, and th,s municipal treasurer shall pay
to the Board, out of the moneys appropriated for it by Council, such
amounts as may be requisitioned from time to time;. (Or shall pay tho
Museum accounts approved by the Board directly, in respect to, and to
the !1imitations of, the approved budget, revenues and appropriation. )
11. 'The Board shall keep distinct and regular accounts of its receipts
j (inc'ludinL: any private donations roceived by it and the terms, if any,
upon which such donations were made), payments, credits and liabilities.
i
12. The accounts and transactions of tha Board shall be auditied by the
i Municipal Auditor in tha same mannar as the accounts of the Municipality
and all minutes, books, records, documents, transactions, accounts and
vouchers of the Board shall be open to his inspection at all times.
13. Immediately after its accounts and transactions have been audited,
the Board shall submit the audited statement, together with an annual
repgrt of its affairs, to Council.
14. The Board may apply the revenue, exclusive of any private donations,
received by it to tht payment of its expenses, to the limits of the approved
annual budget. Expenditures of revenues in excess of estimates must have
5 ...1 prior approval of Council.
��'+•'/ 15. The Board may, with the approval of Council, establish a Musaum
Development Fund, into which donations and net revenues, if any, may be
placed for future museum development projects and may apply any private
donations in such manner as it deems advisable but not inconsistent with
the terms upon which any amount was donated.
16. That all By-laws in the former Township of Clarke, Township of
Darlington, Town of Bownianville and Village of Newcastle, not consistent
j with this by-law, are hereby repealed.
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! READ A FIRST, SrXOND AND THIRD TIME AND FINALLY PASSED this .. .. S t.. .
day of ... ... . . . Ak.t ::... ..1974.
i
Mayor
i•
Z0111
Clerk
f
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THE CORPORI,TION OF TFL MIN OF NEWUSTLE
40
SCFLDUL:. 1, TO BY-LAW N0. .:;: .. . . . . ..
L. That the museum and ground fronting on Silver anis Temperance Streets
in the former Town of Bowmanvillu be known as tho Bowmanville
Huseum.
�. That the building on the South East corner of Church and Center
Streets in the former Village of Orono be known as the Clarke
Museum,
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SCHEDULE "C"
�► THE CORPORATICN") CF THE
TOVk) OF NEWCASTLE
By-Law No. 74-81
a by-law to amend By-Law No. 74-40
!' establishing a Board of Mcviagement +to
operate Museums on its bahalf.
d i
WHEREAS it is deemed desirable to amend Ey-Law No. 74-40 establishing
G a Boarci of Management to opuratu muswms to include the appointing of a Board of
Management for each Museum.
NOW THEREFORE the Council of the Corporation of the Town of Newcastle
.j hereby enacts as follows :
d
THAT By-Law No. 74-40 be amended by the addition of the following
section:
7. (j ) appoint a management board for each museum which shall
i carry out such duties as directed by the Town of Newcastle
Museum Board.
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RL:i D A FIRST, SECOND AND THIRD TIME !►nd finally passed
this ......r.A.`.�.'. day of ......I r.U'614tsty 1974.
I 4.
G.B. Rickard
Mayor
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Seal
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J. M. Mcllro
Clerk
if
SCHEDULE
The Corporation of tht! Town of NewcasEle
LL ,
By-Law 82- 146
l� Being a By-Law to establi!;h a Reserve ,Fund for the
Bowmanville Museum Develol-ment Fund.
WHEREAS, the Councill of the Corporation of the Town of Newcastle considers
it desirable to establish a reserve fund for the purpose of providing funds
for the Development Fund of the Bowmanv'lle Museum Development.
AND WHEREAS, Chapter 302, Section 165(1 ` of the Municipal Act RSO 1980
provides , that, "Every municipality as defined in the Muncipal Affairs Act
and every board, commission, body or local authority established or exercising
any power or authority with respect to municipal affairs under any general or
special Act in an unorganized township 6r in unsurveyed territory may in each
year provide in the estimates for the establishment or maintenance of a reserve
fund for any purpose for which it has authority to spend funds, provided
that , where the approval of the counci` is required by law for a capital
expenditure or the issue of debentures of or, on the behalf of a local board,
the approval of the council of provision in the estimates of the local board
for a reserve fund shall be obtained. 1976,c.69,s.7(1).
NOW THEREFORE , BE IT ENACTED and it is ENACTED as a By-Law of the Corporation
of the Town of Newcastle as follows:
1 . That the Treasurer be authorized to establish a reserve fund entitled
"Bowmanville Museum Development Reserve Fund."
I. 2. That such funds be held in an account at the Bowmanville Canadian
Imperial Bank of CoRmerce and al:;o, such funds are permitted to be
placed in short term deposit receipts of the Canadian Imperial Bank
of Commerce in amounts and for such terms as the Board deems advisable,
predicated on the projected usage of development purposes.
3. That the additions to this fund are net revenues and donations, one of
which will be a former Town of Bowmanville debenture of $10,000 due
October 1st, 1982, as these monies having originally derived from a
donation by Mrs. Williams.
4. That the uses 'of this fund be for the development of the Museum collections
and facilities.
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5. That Council may by resolution passed by a majority of the members present
direct the use of funds for specific projects relating to the Bowmanville
Museum.
. . . . . 2
'. By-Law °82-
6. That Council may by By-Law direct the use of funds for any other
purpose for which it has authority to spend monies.
BY-LAW READ a FIRST and SECOND time this 18th day of October, 1982.
BY-LAW READ a THIRD and FINAL time this 18th day of October, 1982.
G.B. Rickard <✓/�=.�
Mayor
seal
D.W. Oakes �c c �..�c'�"•c_� ��'`- Q`�
Town Clerk
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N CAPITAL COSTS AND FINANCING OF THE IMPANSIO :
rq
Federal & Fund-raising
Provincial & Devel. Fund
Totals Grants 5c% & Bond Municipal
Building, 7270 sq. ft. , x W50 j1180,500. 190,250. 120,000. in 73,536.
a sq ft. , less volunteer fund- Js the
labour on finishing (•$10250. ) raising estimated
Minioipal ;
New septic system, re- 5,000. 2,500. cost; this
landscaping - including 10,000. may be lessII
retaining walls for bond if other E
loading dock grants
available
Renovations to existing 5,000. 2,500. tv5,550. for
building - doorway through devel. fund Municipal �
basement wall into new & intere9t projects
furnace room, and renovations from bond could be
to former washroom areas & savings applied.
interest.
Ad-led security system 1,475. 738, �.
Architect's Fee - 10% of 190198. 9,599.
T_ X191,975. E
o
m
Shelving 7,000. 3,500.
m .Totals: 1218,173. X109,087. $35,550. X73,536.
1
Federal grant: 500 of environmental controls (heating & cooling), vapour barrier,sbelving
and security costs.
Provincial grant: 500 of construction costs, including septic system &.areshitect's fees .
Iduseum commi.ttment: $10,000 bond, Development Fund ($2,016 balance, plus bond interest
.1440. yearly, plus general interest, plus fundraising - $20,000.
Municipal: could be broken into 3 installments; also, grants for parts of this project
e.g. Handicapped grants - may be available to Municipalities only.
Volunteer contribution: finishing work, estimated at 1,250. SEE ROLE OF VOLUNTEERS, p. 14 �
ALSO SEE ADDENDA FOR ESTIMATES DOCUI•IENTATION, pages 62 - 68
4
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TOWN Of N NCASTLE SCHEDULE "F"
BY-LAW No. 82- 127
being a by-law to establish a Reserve Fund for the Clarke Museum
and Archives Development Fund,
WHEREAS, the Council of the Corporation of the Town of Newcastle considers
it desirable to establish a reserve fund for the purpose of providing funds
for the Development fund of the Clarke Museum and Archives Development,
AND WHEREAS, Chapter 302, Section 165(1) of the Municipal Act RSO 1980
provides, that , "Every municipality as defined in the Municipal Affairs Act
and every board, conmission, body or local authority established or exercising
any power or authority with respect to municipal affairs under any general or '
special Act in an unorganized township or in unsurveyed territory may in each
year provide in the estimates for the establishment or maintenance of a reserve
fund for any purpose for which is has authority to spend funds, provided
that, where the approval of the council is required by law for a capital
expenditure or the issue of debentures of or on the behalf of a local board,
1 the approval of the council of a provision in the estimates of the local board
for a reserve fund shall be obtained. 1976,c.69,s.7(1).
NOW THEREFORE, BE 1T ENACTED and it is ENACTED as a By-law of the Corporation
of the Town of Newcastle as follows:
i 1. That the Treasurer be authorized to establish a reserve fund
entitled "Clarke Museum and Archives Development Reserve Fund,"
I2. That such funds as are held in Saving Account l 9503269 of the i
Orono CIBC - Bank on the date of passing of this By-Law be transferred
to the Clarke Museum and Archives Development Reserve Funds.
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3. That the additions to this fund be from the proceeds of various fund
raising projects such as auction sales, local canvasses, bequests, etc.
4. That the uses of this fund be for the development of the Museum and
Archives collections and facilities,
5. That Council may by a resolution passed by a majority of the members ;
present direct the use of funds for specific projects relating to the
Clarke Museum and Archives.
6. That Council may by By-Law direct the use of the funds for any other
purpose for which it has authority to spend monies.
BY-LAW READ A first and second time this 20th day of Septembpr1982
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BY-LAW READ A third and finally passed this 20th day of September- 1982, i
-Mayor Rickardi
iseal
( c t e'et�
kes, Town Clerk
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1988 CAPITAL BUDGET
LETTER OF TRANSMITTAL
DATE: December "22, 1()87
TO: J.R. Blanchard
Treasurer
FROM: Bowmanville Museum Board
Attached is the Bowmanville Museum's 1988 Capital Budget and four year forecast.
There are three separate projects - 1. The renovation of the existing main museum building,
at $300,000.00, spread over two years, and 2. the new exhibit building, on museum grounds,
at $210,000.00, and '3. the renovation of the potting shed, at $80,000.00.
A structural survey will be done oa the main museum building during 1988 to determine the
.extent of the renovations planned.
0
xn
1-3
2
3
Ellen Logan
3 y
Secretary
z
co
00
TOWN OF NEWCASTLE
CORPORATION OF THE TOWN OF NEWCASTLE
1988 CAPITAL BUDGET AND FOUR YEAR FORECAST
FINANCING
Five Year Summary Other Than Taxation Tax Levy
of Gross
Capital Projects Expenditure Other subsidy Debenture 1988 1989 1990 1991 1992
Renovation of Museum $:300,000. $65,000. $150,000. $25,000. $20,000. - $40,000. - -
Building
New Exhibit Building $210,000. $85,000. $70,000. $25,000. - $30,000. - - -
Museum Potting Shed $80,000. $20,000. $401000. $5,000. - - _ $15,000. _
I TMs' $590,000. $1'70,000. 1$260,000. $55,000.1 $201 000. 1
$303,000. J $40,000.
TOWN OF NEWCASTLE DEPARTMENT:
1988 CAPITAL BUDGET PROJECT:
PROJECT DETAIL ACCOUNT DESCRIPTION:
PRIORITY RATING: 1 2 3 4 5 6 7 8 9
1. PROJECT 5. CAPITAL COST ESTIMATE 8. NEED FOR PROJECT
LAND $
Renovation to Museum Building CONSTRUCTION As there has been no major repairs
ARCHITECT/ENGINEERING done to the building since it
EQUIPMENT & FURNITURE became Town property, in 1961, it
2. LOCATION CONTINGENCY has deteriorated greatly.
300,000.00
Bowmanville Museum OTHER The renovations will. be carried
37 Silver Street,.Bowmanville out in two stages, 1988 - exterior
TOTAL, Y 300,000.00
and structural survey, $27,000.
3. MAP TO LOCATE PROJECT 6. FINANCING and 1990 -, balance of exterior and
TAX LEVY 0,00 .00 interior, $273,000.
SUBSIDY 150,000.00
CONTRIBUtIONS 65,000.00
DEBENTURES-
TAX SUPPORTED
NON TAX SUPPORTED 25,000.00
PROPERTY OWNERS
TOTAL " 300,000.00
9. EFFECT ON OPERATING BUDGET
none
4. DESCFSPTION O.M.B. QUOTA 10. RELATED PROJECTS
PROJECT:
DEPARTMENT:
PAGE NO.:
11. CAPITAL BUDGET REVIEW
TOTAL $
TC*TN OF NEWCASTLE DEPARTMENT:
1988 CAPITAL BUDGET PROJECT:
PROJECT DETAIL ACCOUNT DESCRIPTION:
PRIORITY RATING: 1 2 3 4 5 6 7 8 9
1. PROJECT 5. CAPITAL COST ESTIMATE 8. NEED FOR PROJECT
LAND $
New exhibit building CONSTRUCTION 1901,000.00 To allocate space for storage,
ARCHITECT/ENGINEERING 20,000.00 collections management, activity
EQUIPMENT & FURNITURE room (for schools, groups, meetings)
2. LOCATION CONTINGENCY and rotating exhibits.
Bowmanville Museum (CHER
37 Silver Street., Bowmanville Planned for 1989 after fundraising
TOTAL 2101000.00 monies are in place.
3. MAP TO LOCATE PROJECT 6. FINANCING See attached sheet.
TAX LEVY 30,000.00
SUBSIDY 70,000.00
CONTRIBUtIONS 85,000.00
DEBENTURES—
TAX SUPPORTED 25,000.00
NON TAX SUPPORTED
PROPERTY OWNERS
TOTAL 210,000.00
9. EFFDCT ON OPERATING BUDGET
additional utilities wages
$6,000.00
4. DESCRIPTION O.M.B. QUOTA 10. RELATED PROJECTS
PROJECT:
DEPARTMENT:
PAGE NO.:
11. CAPITAL BUDGET REVIEW
TOTAL $
TOWN OF NEWCASTLE DEPARTMENT:
1988 CAPITAL BUDGET PROJECT:
i PROJECT DETAIL ACCOUNT DESCRIPTION:
PRIORITY RATING: 1 2 3 4 5 6 7 8 9
1. PROJECT 5. CAPITAL COST ESTIMATE 8. NEED FOR PROJECT
LAND $
Museum Potting Shed CONSTRUCTION
ARCHITECT/ENGINEERING An added attraction to the Museum,
EQUIPMENT & FURNITURE presently in such disrepair that
2. LOCATION CONTINGENCY visitors cannot enter it.
Bowmanville Museum OTHER 80,000.00
37 Silver Street,. Bowmanville Requires major renovations:
TOTAL - 80,000.00 To display horticultural artifacts
3. MAP TO LOCATE PROJECT 6. FINANCING and floral exhibits.
TAX LEVY 15,000.00
SUBSIDY 405P000.00
CONTRIBUTIONS 20,000.00
DEBENTURES—
TAX SUPPORTED
NON TAX SUPPORTED 5,000.00
PROPERTY OWNERS
TOTAL + 80,000.00
9. EFFECT ON OPERATING BUDGET
none
4. DESCRIPTION O.M.B. QUOTA 10. RELATED PROJECTS
PROJECT:
DEPARTMENT:
PAGE NO.:
11. CAPITAL BUDGET REVIEW
TOTAL $
CORPORATION OF THE TOWN OF NEWCASTLE
1988 CAPITAL BUDGET AND FOUR YEAR FORECAST
1
Financing 1988
SUMMARY
GROSS Other than Taxation Tax
CAPITAL PROJECTS - 1988 EXPENDITURES ACCT. NAME other Subsidy De nture - Levy
Painting and woodwork repairs to $27,000.00 renovation $7,000.00 $20,000.00
exterior of building. to Museum (Ministry)
building
Stucture Survey.
TOTAL $27,000.00 $7,000.00 $20,000.00
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CORPORATION OF THE TOWN OF NEWCASTLE
1988 cAPiTAL amcer'AND FOUR YEAR FORECAST
SUMMARY
Financing 19-8-9-
GROSS Other than Taxation Tax
EXPENDITURES ACCT, NAME
Other S11 sidy Debenture bevy
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New exhibit building $210,000.00 New $70,000.00 $70,000.00 $25,000.00 $301000.00
Museum Fundraising (Ministry) (Reserve Fund
Building
$15,000.00
(Lot Levy)
I
TOTAL $210,000.00 $85,000.00 $70,000.00 $25,000.00 $30,000.00
CORPORATION OF THE TOWN OF NEWCASTLE
1988 CAPITAL BUDGET AND FOUR YEAR FORECAST
SUMMARY Financing 1950
GROSS Other- than Taxation Tax
EXPENDITURES ACCT. NAME Other Subsidy De enture Levy
Repairs to exterior: brick & roof $273,000.00 Renovation $60,000.00 $143,000.00 $25,000.00 $40,000.00
to Museum Fundraising (Ministry) Reserve Fund)
Building
Repairs to interior: level building $5,000.00
Plastering lot levy)
Woodwork
Gen. repairs
i
TOTAL $273,000.00 $65,000.00 $143,000.00 $25,000.00 $40,000.00
c
PROJECT SUMMARY
In order to meet the needs of an expanding collection, increased
visitor numbers, and more community involvement, the Bowmanville Museum
Board has elected to redesign and implement a plan for a much-needed second
facility on site. The original carriage home (ca. 1900) was too far gone
to merit saving; morevover, it had become a danger to children going to and
from school. It was demolished in July, 1986.
The new facility is representative of a board and batten carriage
house. The two floors, in total, embrace 3,600 sq.. ft. of floor space.
The first floor (1,800 sq. ft. ) will be used almost entirely for the
public. A large exhibit hall will permit interpretation of an unlimited
supply of exhibits relevant to Bowmanville's history.
A second gallery will dedicate itself exclusively to the rotation of
our extensive doll and toy collection. This gallery will act as a strong
drawing card for many schools and interest groups. Two handicapped-
accessible washrooms will ensure all visitors who require such facilities,
are accommodated. An activity room will permit us to provide orientation,
meeting space and special programmes (ie. ROM lectures) . These services
are presently not possible on site.
An office, located in the N.W. corner of the first floor, will permit
controlled access. There is a small area for a museum shop. A single
enclosed staircase to the second floor leads to 1,800 feet of storage
space. This space will be used only by museum staff for collections
management work.With the completion of this facility, the Bowmanville Museum will
finally be able to open the entire existing museum facility for public
viewing. The restored facility will serve as an excellent example of
Bowmanville's rich heritage, and a drawing card for the entire downtown.
At present, a development (fundraising) campaign is being prepared to
illustrate how this second facility project will be funded. (Jan. 188)
I
Estimated cost: $200-220,000.00 j
Funding: 1/3 Museum 1/3 Town 1/3 Government Grants
The Bowmanville Museum will not be requesting financial support from
I
the Town until 1989, but we respectfully request approval in principle for
this project in order that we may proceed with fundraising efforts.
CORPORATION OF THE TOWN OF NEWCASTLE
1988 CAPITAL BUDGET AND FOUR YEAR FORECAST
E Financing 1 91
SUMMARY
GROSS Other than Taxation Tax
EXPENDITURES ACCT. NAME Other Subsidy De nture Levy
Repairs to brickwork; roof; floor $80,000.00 Potting $15,000.00 $40,000.00 $$,000.00 $1$,000.00
woodwork. Shed ( undraising) (Ministry) (Reserve Fund
enovation
$5,000.00
(Lot Levy)
i
$80,000.00 $20,000.00 $40,000.00 $5,000.00 $15,000.00 -
LOW C�EILINO I..
7n,.x.So F Am r w«..c.i..uc..u...!
l I
\\ STORAGE AREA
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L O / C E IL�NO
SECOND FLOOR PLAN a
EAVES WFANANG
8
I DOLL GALLERY MAN EXHIBIT HALL ]
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8 ERGENCY
q ExrT
w J IFFIC
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ENTRANCE I RtiO�,>)
FIRST FLOOR PLAN
1
ASPHALT SHINGLES
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1
z: 80AW A PATM SIDING
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11
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NORTH ELEVATION
EAST ELEVATION i~
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SECTION A-A WEST ELEVATION
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O
CORPORATION OF THE TOWN OF NEWCASTLE
1988 CAPITAL BUDGET AND FOUR YEAR FORECAST BOWMA,NWLLE MUSEUM BOARD "
- - I
• I
I
I.
FINANCING
Five Year Summary Other Than Taxation Tax Levy
of Gross
Capital Projects Expenditure Other Subsidy Debenture 1988 1989 1990 1991 1992 1,
Renovation of Iluseum $300,000. $90,000. $150,000 - $20,000. $1$,000. $15,000 $10,000. -
Buildinj
i I
I
Museum Potting Shed $80,000. $2$,000. $40,000. - - - - - $15,000.
I
I
I
I
t�-3 X
3 .
�I z w
i.
TOTAL � CO
$380,000. I $115,000.1
115,000.1 $190,000.1 - I $20,000. I $15,000. I $151000.1 $10,000. I $15,000. I CO-
I i.
f
s' ATTACHMENT #4 TO
REPORT ADMIN. 4 — 88
C0tSftUNICATICNS INFMJATICN I-4
0o0 0 d
CLARKE
MUSEUM &oARCH VIES C IVE_D
Box 152, Orono Ontarlo, LOB 1M0
(416) 983.9243
February 1 , i988
The regular monthly meeting of the Clarke Township Museum Board was held
at 2: 01) p. m. on Feb. 1 , 1988 at the Museum.
PRESENT: Board Members; Derek Barnett , Ray Dickson , Donna Robins , Helen
Schmid; Curator Marl; Jackman; Secretary Fran Austman
ABSENT: board Members: Mabel Goode, Norma Lee , Helen MacDonald;
Councillors: Diane Hamre, Frank Stapleton
Moved by Helen S. , seconded by Donna , that the Jan. minutes be accepted
as printed , after these corrections:
-p. 1 , #1 :• Change to: "Barney read the letter Mark: had prepared and
sent to Town Staff . The Building Committee will be meeting this month to
prepare a new cost-updated proposal to send to Town Staff . . . "
-p. 3, under Correspondence, 1st line, the letter was sent to Town
Staff , not to Council .
-p. 3, under New Business #1 , 2nd line , change "Heritage" to "Historical
and correct spelling of Lang.
-p. 1 of Reports , in report on Acquisitions & Collections, the school
bell was received from R. L. Sawyer , not from Helen Schmid.
-p. 5 of Reports , 3rd line, add "Student " after Summer .
BUSINESS ARISING FROM THE MINUTES:
I . NEW ADDITION/COUNCIL_ PROPOSAL: Marl, read to the Board an alternate
Proposal , that is , an alternate or second choice Building Proposal to 'the
one we now have before Council , that he had prepared at the request of the
Town Staff . This is a simple very-basic structure, to be built in two
stages over a period of three years, without even humidity or climate
controls during the first stage. The building , to be built on the propert
at Kirby, will house all artifacts now in storage and will provide further
be far less than the original proposal . After
display area.. The cost will
lengthy discussion , Ray moved that the Proposal be sent to Town Staff ,
seconded by Helen S. Carried.
2. FENCE AND LANDSCAPING: Helen M. and Derek: met with the M. T. C. and some
town staff on Jan. 19/88 to discuss the landscaping . Waiter- Evans , of the
town , visually inspected the trees , and says he will have the town trim de
limbs and wood from the trees , and remove one tree that is split and is a
potential danger. He agreed that the roads department needs to loot:: at th
culvert.. The M. T. C. have agreed , and have since sent a letter confirming , �
that they will look: after replacing and planting four perimeter trees.
I
0000 o MUSEUM EXPANSION-ALTERNATE PROPOSAL.
—
CLARKE TOWNSHIP
MUSEUM & ARCHIVES
NEED : -
I
+ ,
The Museum presently maintains off site storage for ninety percent of the
permanent collection, In the• 'Orono Armories . The Armorles '' is not a
suitable -solution to the storage problem the Museum suffers from for a
variety of reasons . ' First 'and foremost I the ' future of the Armories is in
doubt . The Museum is using the space on an understanding that a sixty day
eviction notice could be inforced at any time . To find a new storage
facility and move the entire collection ' (again ) would not be possible
within this narrow time frame . ' 'Second *the,' Armor ies is shared with other
interests , making absolute 'security '' immposibie . Too many people have
access to the building. Third the Armories is approx . , six kilometers
away from the Museum* 'building.' This' ' distance increases the costs of
travelling and transportation costs between the two buildings .
SOLUTION: I ,
A second facility on site that would accommodate the Museum' s present and
future storage needs , ' provide proper security for the collection;
eliminate costly mileage from the operating budget and allow for ,seventy .
to eighty percent of the Collection to be displayed permanently ,
BENEFITS :
Elimination of the Museum' s present dependahcy on the Town, Town staff and
:x
in particular, Community Services in dealing with the Museum' s storage
problem. Consolidation on one site would eliminate costly mileage and
transportation costs from the budget . Elimination of the great amount of
time wasted having to travel back and forth (particularly between exhibit
changes ) . Increased - faciIIties would ' provide justification for charging
admission, thus increasing Museum generated revenue. A second facility
would provide the space needed to work even more closely with the ' local
schools with regard to education and programming . Finally an increase in
the programs offered to the 'local Town residents t
THE PROPOSAL:
A simple barn structure, 60 feet by 80 feet , mounted ' on a concrete pad .
Insulated to keep out frost and summer extremes of heat . A hanging,
warehouse gas heater for the winter months (gas' fines already run to. the
Museum - - site) and ventilation ' fans to * 'reduce summer build, up ' of
temperature . :.
A gralnery, twenty feet wide and totally enclosed across ',one"end of the
barn would provide 1200 square feet of security storage . • The remaining
space , 3600 square feet , would be used to permanently display the
agricultural collection, the tool collection, the architectural collection
( immposible to display at present ) and the furniture collection. Not only
would this be a permanent display of most of the artIfacts , in the Museum' s
collections but , it would also be stored. r � '
As a second stage to this project to accommodate the Museum' s future
needs , ( see time schedule ) the roof of the gra lnery would be extended 'to
i
/ 2
-space . The 'grand total would be 9600 ..square feet of -storage /d•ispI ay
space . 'More than enough room for the Museum' s present needs and allowance
for the continually growing collection .
The Building Committee has established a proposed budget , pending the
final architects plans , of $ 140 , 000 . - for this project . This figure is to
Include the basic construction of the . barn, plumbing for• much .needed
.public washrooms , basic electrical for , lighting , Insulation and heating ,
-exhaust fans and the stairway Inside 'the gra inery -f or access to. the future
second floor . The time frame for , this . project .Is as follows;- ' '. , : � t _
n
1988 Council approval of concept . ,,,•� Y ; { ; 1
t i
Detailed architectural plans made .
•
Budget- and -financing In p I ace . *. •-
-19. 89 :(spring) Ii. Construction of -building .
Comp let,e occupancy by late summer/ faIIil : '
1990 (spring ) All displays complete .
Open to the public .
1990 / 1991 (winter ) . 1 Extension of second floor .
1991 / 1992 Ongoing finishing touches financed .through
Museum fund raising and matching govt
clr alas , grants .
1993 Expansion complete . .•.. ; : • ,. ; .; ;
Tentative financing; t _ t t, •`
$ 27 , 498 . , I building ildiexisting nfund .
n g fund � • ( r•-,,.
7 , 502 . - Museum fundraising efforts . :,o • , ; ..
35 , 000 . --, I -
35 , 000 . - Town contribution spread ou•t from 1988 to .1992 . tt- l4,1^,!,I
(approx. , $7 , 000 . - per year ) '
70 , 000 . - Provincial gov ' t grant .
140 , 000 - TOTAL. .. .
"Museum fundraising .efforts would be ongoing over the five' year •period .
Anything raised above and beyond .the -initial $7, 502 , - would be !%subtracted
from the Town ' s contribution .
"Upgrading of the building, eventual climate control , • necessary equipment
etc . , Would , all be purchased through - Prov . /Fed . tgrants ••and, FMuseum
fundraising efforts . ? t,t• � r ,
CONCLUSION; r .• t t I
This proposal would solve^ the Museum' s present t•stor,age and 'display
problems . Increase revenues , and help to eliminate the present level of
dependancy on the Town . The Museum would also be - able - to expand It ' s
programs , and events and draw an even larger tourist base Ind., •t,o :rar, tnn
_ .
donc 1 . cont
The existing facilities ( schoolhouse ) would continue to present the
history of the developement of the Township, house the archives for public
research, administrative facilities , and continue to operate the two
monthly changing exhibit areas .
Building Committee ; Mark Jackman, Curator
Donna Robins , Vice Chair, Bd. of Dir .
Derek Barnett , Chair , Bd. of Dir .
7. (The following is to provide a rough Idea of the concept only)
r'
p E3A2/a- INSuc r�T�(� 1
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viltN co�Rrnrw ,r
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91600
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t °� Sl>a /f,uRNY
G000 `�•1.6tcurnV RoR,�� •
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h Eh.
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• furXln,
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I
CORPORATION OF THE TOWN OF NEWCASTLE y
1988 CAPITAL BUDGET AND FOUR YEAR FORECAST ' CLARKE MUSEUM
FINANCING
i Five Year Summary Other Than Taxation Tax Levy
of Gross
Capital Projects Expenditure Other Subsidy Debenture 1988 1989 1990 1991 1992
i
Storm doors & i
insulation 300 . - 300 . -
Hygrothermograph 1600 . - 1600 . -
2nd building: on
site for storage
and display . 140 , 000 . - 35, 000 ,
i
(Museum fund
raising/ 70 , 000 . 7000 . - 7000 . - 7000 . - 7000 . - 7000 . - I
existing Prov.
bu i I d•i ng
fund of grant
27, 498 .-
I � n
t I L
7
H y
Z
1 to
TOTAL 00
! m
141 , 900 . - I 35, 000 . 0, 000 18900 .- 17000 . - 7000 . - 7000 . - 7000 . -
. I