Loading...
HomeMy WebLinkAboutADMIN-22-87 REPORT #5 TOWN OF NEWCASTLE REPORT File # J , Res. # - -_-- --- By-Law # MEETING: COUNCIL DATE: OCTOBER 13 1987 REPORT #: ADMIN. 22-87 FILE #: &RECT: DISPOSITION OF CLEAN FILL FROM TOWN CONSTRUCTION PROJECTS AND PRESENTATION OF MRS. MARY NOVAK, SEPTEMBER 28 1987 RECOMMENDATIONS: It is respectfully recommended to Council: 1. That Administrator's report ADMIN. 22 - 87 be received for information; 2. That a copy of report ADMIN. 22 - 87 be forwarded to Mrs. Mary Novak. REPORT: Recently, Mrs. Mary Novak (Pebblestone Road, Lot 29, Concession 4, former Township of Darlington) addressed Committee and Council regarding aspects related to the matter of the Town providing clean fill in order to reclaim a portion of her property. Specifically, her written brief of September 28 1987 was referred to the Administrator for review and report. It would appear that a considerable amount of dialogue has taken place regarding this matter which has led to some confusion and requires clarification. Without attempting to reconstruct all events which have occurred in the past, this matter has been reviewed from the point of view of the manner in which the Town may dispose of surplus fill from construction projects in appropriate locations and where it is cost effective from the Town's perspective. ADMIN. 22 - 87 -2- In the particular case at hand, fill from the Bradley Street project was placed on a site (Regional Road 34, Lot 28, Concession 3) in close proximity to that of Mrs. Novak after the landowner was approached by Town staff to deposit such fill (refer to report WD-54-87 considered on September 28 1987) . Staff have indicated that they were unaware of Mrs. Novak's need for fill while discussion with Mrs. Novak has provided conflicting information. The essence of the various discussions, presentations to Council, and letters provided by Mrs. Novak would indicate that the existing system could be improved in order to avoid any misunderstandings such as those related to this case. In order to complement the present practice of disposing of fill from Town road construction projects in instances where the fill is not required for other municipal projects, the following scenario will be implemented. From time to time, the Public Works Department is in receipt of requests for fill which may or may not coincide with any municipal projects in the vicinity of the request. As indicated previously (Report WD-54-87) the disposition of fill is based mainly on economic considerations (e.g. access to disposal site, proximity to disposal site, condition of haul roads, etc.) . In the future such requests will be recorded and when and where appropriate, the specific landowner will be contacted as the need arises to dispose of fill from Town projects. It is felt that such an approach is fair and takes into account staff and other changes, etc. which may occur over time. If a considerable time elapses from the date of the original request, the landowner would be contacted to confirm the earlier interest in receiving fill when fill is removed from a construction site in close proximity. Staff feel that such an approach would better structure this process and can be implemented with relative ease. It is understood, however, that there would be no obligation on behalf of the Town to provide any landowner with clean fill unless the circumstances warrant such disposition. In addition, the order of dealing with such requests would be based on the present practice of general proximity to the construction site (i.e. economic considerations) . ADMIN. 22 - 87 -3-- Furthermore, as expressed by Mrs. Novak, it may be appropriate for a landowner requesting fill to provide their own transportation (private trucks) to move fill from the construction site to the private property. This may be appropriate in certain circumstances where a landowner of a site in close proximity to the closest disposal of fill site has requested fill. The recording process described above could accommodate these circumstances through the call back mechanism for sites in the vicinity of Town construction projects. A landowner requesting fill at the second closest disposal site could make arrangements at their expense to transport excess fill if timing coincides with the needs of the Town. Notwithstanding the above process, it is also understood that at times the Town may seek a location close to the construction site for the disposal of clean fill. This was the case related to the circumstances and site located in close proximity to Mrs. Novak wherein the landowner was approached by the Town for the disposition of fill. In the meantime, a minimum of 25 to 30 truckloads of fill were provided to Mrs. Novak as a result of the Bradley Street project. Now that the requirements of Mrs. Novak have been clarified, fill may be available and/or provided in the future, based on Town construction projects in this general area of the municipality. Aspects related to access permits to various properties and the possible lack thereof is presently being examined by staff and appropriate action will be taken as required. It should be noted, however, that some access points previously discussed and mentioned may be located on roadways under the jurisdiction of the Region of Durham. It is felt that the matters raised by Mrs. Novak and the actions to be taken will assist in streamlining the process related to the disposition of fill from Town construction projects where appropriate. It should be emphasized and understood that this process is provided and based on convenience to the Town. Respectfully submitted, X (" Lawrence E. Rotseff, �\ Chief Administrative fficer I