HomeMy WebLinkAboutADMIN-5-87 TOWN OF NEWCASTLE
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u ; 't REPORT
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Res. #
By-Law #
MEETING: SPECIAL GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
DATE: APRIL 3 1987
REPORT #: ADMIN.5-87 FILE #:
SUBJECT:
MUSEUMS IN THE TOWN OF NEWCASTLE AS THEY RELATE TO TOURISM
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration
Committee recommend to Council the following:
1 . That Administrator's report ADMIN. 5-87 be received for
information and Council direction.
REPORT:
Recently, various matters related to museums in the Town of Newcastle
have been discussed by Council on several occasions. As a result of those
discussions and the direction of Council , Town staff has met with various
members of the Bowmanville and Clarke Museums Boards and staff of the
Ministry of Citizenship and Culture in order to explore such matters as
various alternatives related to the appropriateness of centralizing the
various activities of the Town's museums, Provincial monies available
to fund museum development, and the respective space requirements to
store museum artifacts.
As indicated to members of Council previously, representatives of each
ADMIN. 5 - 87 _2_
of the Museum Boards have indicated that from their respective points
of view, it is more appropriate for the existing facilities to function
as separate entities as in the past. In this regard, the respective
Board members have suggested that Council 's direction
as it relates to (a) the provision of monies in order to satisfy the
financial needs to renovate totally each museum, subject to grant
availability or (b) the closing of each facility in the short term
future on the basis of a lack of funding.
It would be appropriate to address briefly the issue of centralizing
the Town 's museum facilities. This has been the issue of some debate
related to both the centralization of the facilities themselves
or at a minimum the storage space required to supplement the existing
museums. After considerable discussion and review, it would be
reasonable to conclude that the alternative of centralizing the Town's
museum facilities goes hand in hand with the provision of a centralized
storage facility from a practical point of view. In this regard,
museum artifacts could be displayed over a period of time in an
appropriate centralized location, while the existing Victorian home in
Bowmanville and Kirby Schoolhouse could be used to represent specific
period situations to enhance the Town's tourism efforts.
Quite clearly, this would be a relatively costly alternative since two
facilities would have to be fully restored to represent a particular
period of time, specifically, a decade representing the Victorian
and early Canadian eras as articulated by Ministry of Citizenship
and Culture staff. In addition, a third facility would be required to
display and house various artifacts on a more comprehensive basis.
However, the pursual of this alternative would require more detailed
investigations and the development of a comprehensive plan, and
would require a considerable amount of effort and capital resources to
achieve. Nevertheless, this concept does have merit from a tourist
development point of view.
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ADMIN. 5 - 87 -3-
In order to deal more specifically with the circumstances related to
the museum facilities in the Town of Newcastle, it would be appropriate
to address each facility on an individual basis.
Bowmanville Museum, Silver Street
This facility has provided the Town with an historical element and
charm for many years and has functioned as a museum since 1961 . At
that time, a memorandum of understanding and subsequent deed were
executed between the Corporation of the Town of Bowmanville and
Mrs. Sarah Jane Williams. In short, the arrangements undertaken
allowed for the use of the subject property for museum and public park
purposes. Subsequently, in 1964, another memorandum of understanding
was executed by the same parties wherein a portion of the subject
property could be used for the purposes of constructing, establishing
and maintaining a library building for the use of the community.
More recently (in the early 1980's) , a feasibility study undertaken
to identify the renovations and up-dating required as they related to
to the Silver Street facility have indicated that an expenditure of
approximately $545,000 would be necessary, (refer to costs detailed in
Schedule "A") . It should be noted that a portion of those costs may be
available from senior levels of government.
In 1961 , the applicable memorandum of understanding indicated that the
Council should at all times retain control of a special account
established for future expenditures in connection with repairs,
improvements or additions to the buildings, adjacent grounds,
fixtures and furnishings. In addition, it was agreed that the Council
shall authorize all expenditures from the account. By-laws to establish
a Board of Management to operate museums on behalf of the Town of
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Newcastle were passed in 1974 (refer to by-laws #74-40 and 74-81 attached
as Schedule "B" and Schedule "C" respectively) . Section 15 of by-law
#74-40 indicates that:
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ADMIN. . 5 - 87 -4-
"The Board may, with the approval of Council ,
establish a Museum Development Fund, into which
donations and net revenues , if any, may be placed
for future museum development projects . . ."
Subsequently, by-law 82-146 was passed by Council in 1982 establishing
a Reserve Fund for the Bowmanville Museum Development Fund (refer to
Schedule "D" attached) . Specifically, this by-law incorporated monies
originally derived from a donation of Mrs. Sarah Jane Williams (Section 3)
and specified in Section 5 that Council at any time could pass a
resolution to direct the use of funds within the Development Fund for
specific projects related to the Bowmanville Museum. At year end
1986, this fund had a balance of $47,821 .03. * In addition, the
Bowmanville Museum as of year end 1986 had a capital reserve account
balance of $30,908.73. * These funds total $78,729.76 of which
$59,784.69 * have been invested in terms deposits.
In light of the above circumstances , it would be appropriate to
follow several courses of action prior to any further monies being
expended for the Bowmanville Museum in connection with repairs,
improvements or additions to the buildings, property and furnishings.
These include the following:
a) researching the legal implications of investing Town
funds in buildings, structures and property development
which ultimately could revert back to the original
Williams family estate;
b) amending by-law 82-146 in order to transfer funds to the Town's
control which would allow the Council to direct the use of funds
for specific projects relating to the Bowmanville Museum;
c) passing a by-law to transfer all reserve fund monies related
to
the museum to the Town's control ; and
* This information has been provided by the Treasury Department.
ADMIN. 5 - 87 -5-
d) developing in detail a strategic plan in conjunction with
senior levels of government in order to address the issue of
establishing an excellent period facility that will enhance
the Town's tourism efforts and report further to Council .
Clarke Museum and Archives , Kirby
Since late 1979, this facility has provided examples which
characterize the heritage of this portion of the Town and other
parts of rural Ontario. Similar to the Bowmanville Museum, this
facility is in need of repair and space. A feasibility study for
museum completed in 1986 indicates that an expenditure of
approximately $220,000 would be required to accomplish this (refer
to costs detailed in Schedule "E") . This strategy would require
funding in the amount of $73,536 from the Town.
This is a rather ambitious alternative which requires a great deal
of commitment and public expenditure, nevertheless, it must be addressed.
In addition, discussions have taken place with Museum Board members
which indicate that funds in the order of $40,000 may suffice in order
to restore the Kirby Schoolhouse in the near future, leaving any
significant expansion to another time. Although these costs are very
preliminary, they do not include storage facility costs urgently
needed by the museum or have not been examined in terms of apportionment
of costs.
In consideration of this facility, it should be pointed out that by-law
82-127 was passed in 1982 establishing a Reserve Fund for the Clarke
Museum and Archives Development Fund (refer to Schedule "F" attached) .
The use of this fund was attributed to the development of Museum
and Archives collections and facilities. At year end 1986, the
fund had a balance of $21 ,354.7. * In addition, the Clarke Museum
and Archives had a capital reserve account balance of $519.37 at year end
1986. * These fund total $21 ,874.08 of which $12,430.93 * have been
invested in term deposits.
*This information has been provided by the Treasury Department
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ADMIN. 5 - 87
The Council is at a critical point whereby a decision is required as
soon as possible to address the future of this museum facility.
If it is deemed appropriate to invest additional funds in this
facility and continue its operation, it is respectfully suggested that
prior to the expenditure of any funds in connection with repairs ,
improvements or additions to the facility, the following courses of
action be followed:
a) amending by-law 82-127 in order to transfer funds to the
Town's control which would allow the Council to direct the
use of funds for specific projects relating to the Clarke
Museum and Archives;
b) passing a by-law to transfer all reserve fund monies related
to the museum to the Town's control ; and
c) developing in detail a strategic plan in conjunction with
senior levels of government in order to address the issue
of restoring the existing facility that will enhance the
Town 's tourism efforts and report further to Council .
Quite clearly, the Town is at a very important stage in its development
and is facing increasingly complex challenges. Many of its facilities
such as the existing museums require significant expenditures for
restoration purposes and as a result any expenditures in this regard
must be carefully assessed and scrutinized. Otherwise, the construction
of either facility under the existing arrangements may be questionable
in that in addition to the above, operating and general maintenance
costs attributed to each facility can be expected to escalate.
Respectfully submitted,
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Lawrence Kotseff
Chief Ad i i;1strative Officer
att.
SCHEDULE "A"
REVISED
PRELIMINARY COST ESTIMATE
BOWMANVILLE MUSEUM
37 SILVER STREET
BOWMANVILLE, ONTARIO
f,.
APRIL 3, 1985 ,
1. DEMOLITION AND SITE CLEARANCE
ALLOWANCE $8,000.00
Kitchen (Gallery)
Gallery area _
Back entrance
Kitchen parlor
Pegboard hallways
parlor
Door in parlor
Washroom - 2nd floor
Ceilings
Belvedere
2. SUBSTRUCTURE
Foundation 3,000-00
- pointing and repair of stones ALLOWANCE
- Waterproof foundation ALLOWANCE 2,000.00
- Walls to u/s floor joists
Furnace Room 1 ,000.00
- Conc. Block
- Window wells with french drains 4 @ $300.00 ea. 1,200.00
- Extra support for upper floors ALLOWANCE 5,000.00
3. STRUCTURE
Lowest floor construction
- patch and repair concrete floor ALLOWANCE 2,000.00
Upper floor construction
- steel beam in Gallery ALLOWANCE 1 ,000.00
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3. STRUCTURE (continued)
- Upper floor - Subfloor Gallery
- Subfloor - Kitchen (Parlor)
- 5/8" ply - Back entrance 1 ,500.00
- Roof construction ALLOWANCE 2,000.00
4. EXTERIOR CLADDING
Roof Finish - cedar shakes 32 sq. @ 350.00 sq. 11 ,200.00
- Re-roofing flat roof 1,032 s.f. @ 8.00 s.f. 8,256.00
- Flashings 66 l.f. @ 3.80 l .f. 251 .00
Walls below grade
- Parge interior walls 984 s.f. @ 1 .25 s.f , 1 ,230.00
Walls above grade
- Repoint & repair
existing masonry ALLOWANCE 10,000.00
- Belvedere cedar siding 3 sq. @ 350.00 sq. 1,050.00
- Repoint and repair chimneys ALLOWANCE 1,500.00
Windows
-'Refurbish & repair
existing windows 25 @ 500.00 ea. ALLOWANCE 12,500.00
- Repair windows with new
special glass in Gallery area 4 @ 650,00 ea. ALLOWANCE 2,600.00
- Sunroom windows 10 @ 200.00 ea. ALLOWANCE 21000.00
- New windows in Basement 4. @ 200.00 ea. 800.00
Exterior Doors
- Refurbish front door ALLOWANCE 350.00
- New door & frame/hardware 1 @ 350.00 ea. 350.00
Exterior Shutters
- Refurbish existing 47 @ 100.00 ea. ALLOWANCE 4,700.00
- New shutters to match
exis ting
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Balconies & Projections
- Back porch entrance 000.00
South side refurbish ALLOWANCE $l �
- Porch on north side ALL014ANCE 500.00
repair pillar
- Repair porch upper railing
ALLOWANCE 8,000.00
131 l .f.
- New porch north side
ALLOWANCE 1,000.00
Exterior Painting
ALLOWANCE 10,000.00
5. INTERIOR PARTITIONS
84 s.f. @ $3.50/s.f. 294.00
Permanent partitions
- Basement
2 x 4, 16" o.c.
1/2" drywall
6. RELOCATEABLE PARTITIONS
Gallery '
320 s .f. @ 3.50 s.f. 1,120.00
Drywall - Work area
1/2" - Gallery
- Belvedere 6,198 s.f. @ 1.50 s.f. 9,297.00
Basement 824 s.f. @ 2.50 s.f. 2,060 .00
Patch and repair plaster finishes
ALLOWANCE 12,000.00
Doors & Frames/hardware
10@ 350.00 ea. 3,500.00
Furnace Fire Door
1 @ 700.00 ea. 700.00
Vertical Movement
1 ,500.00
Stairs in Basement
7. INTERIOR FINISHES
1. Floor finishes v.a.t.
160 s.f. @ 1.50 s.f. 240.00
Belvedere
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7. Interior Finishes (continued)
Carpet 140 s .y. @ 25 .00 s.y. ALLOWANCE 3 ,500.00
Work area
Gallery
Carpet runners 45 s .y. @ 25.00 s.y. ALLOWANCE 1 ,125.00
Special flooring:
- Back porch 8 s.y. @ 40.00/s.y. ALLOWANCE 320.00
- Kitchen 13 s .y. @ 40.00/s.y. ALLOWANCE 520.00
-n. - Sun Room 24 s.y. @ 40.00/s .y. ALLOWANCE 960.00
Refurbished hardwood floor
ALLOWANCE 1 ,000.00
- Dining Room
2. Ceilings - drywall Gallery 312 s.f. @ 2.00 s.f . 624 .00
3. Wallcoverings - Gallery 530 s.f. @ 3.50 s.f. 1 ,855.00
4. Painting - Belvedere 9866 s.f. @ .75 s.f. 7,400.00
- Work Area
- Gallery
- Basement
5. Repainting and papering Museum ALLOWANCE 15,000.00
6. Repair & refurbish trim
ALLOWANCE 8,000.00
wood and doors
8. SPECIALTIES
Refurbish fixtures - Public Washrooms ALLOWANCE 1,000.00
Greenhouse glass repair ALLOWANCE 3,000.00
Repoint fireplaces ' ALLOWANCE 600.00
New fireplace (parlors) ALLOWANCE 4,500.00
$184 ,102.00
9. MECHANICAL/ELECTRICAL @ 307. 55,230.60
10. GENERAL ACCOUNTS @ 2% 4,786.65
11. CONTINGENCIES @ 15% 36,617.89
12. OVERHEAD & PROFIT @ 10% 28,073.71
TOTAL: $308,810.85
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REVISED PRELIMINARY COST ESTIMATE
CARRIAGE HOUSE
1. DEMOLITION AND SITE CLEARANCE ALLOWANCE $8,000.00
2. SUBSTRUCTURE
- Excavation & backfilling 130 c.y. @ 10.00/c .y. 1,300.00
- Foundations 712 s.f. @ 8.00/s.f. 5,696.00
10" Conc. Block
- Rigid Insulation 2" 648 s.f. @ 2.00/s.f. 1,296.00
- Footings 12 c .y. @ 100.00/c.y. 1 ,200.00
- Forming 225 s.f. @ 3.25/s.f . 732,00
3. STRUCTURE
- Lowest Floor Construction
- Concrete floor 24 c .y. @ 110.00/c.y. 2,640.00
6 x 6 x 6/6 reinforcing
Vapour barrier
- 6" compacted granular 24 c.y. @ 20.00/c.y. 480.00
under slab
- Upper Floor Construction
-Wood floor joists 1,050 s.f . @ 4.50/s.f. 4,725.00
Solid bridging
T & G plywood •subfloor
- Roof Construction
- Wood roof rafters/ '
ceiling joists 2,000 s.f. @ 6.50/s.f. 13,000.00
Roof sheathing
Soffits
- R20 Insulation
4. EXTERIOR CLADDING
- Roof finish 20 sq. @ 175.00/sq. 3,500.00
Cedar shakes
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4. EXTERIOR CLADDING (continued)
- Walls above grade 2,500 s.f. @ 7.50/s .f . $18,750.00
8" shiplay siding
Wood stud walls
R-12 insulation
Vapour barrier
1/2" drywall
Windows 6 @ 500.00 ea. ALLOWANCE 3,000.00
- Exterior Doors/Hardware 1 @ 350.00 ea. 350.00
Garage Doors/Hardware 2 @ 1500.00 ea. ALLOWANCE 3,000.00
Exterior finish - Painting 3,000 s.f. @ 0.75/s.f. 2,250.00
5. INTERIOR PARTITIONS/DOORS
- Permanent partitions 1 ,500 s.f. @ 3.50/s.f. 5,250.00
Wood stud walls
1/2" drywall both sides
- Doors/Frames/Hardware '6 @ 350.00 ea. 2,100.00
- Sliding Doors/Frames/
Hardware 10 @ 250.00 ea. 2,500.00
6. VERTICAL MOVEMENT '
- Stairs 1 @ 1,500.00 ea. 1 ,500.00
7. INTERIOR FINISHES
- Floors - Carpet 252 s .y. @ 25.00/s.y. ALLOWANCE 6 ,300.00
- V.A.T. Flooring 1 ,012 %s.f. @ 1 .25/s.f. 1,265.00
- Ceiling/Walls - Paint 8,000 s.f. @ 0.75/s.f. 6 ,000.00
8. SPECIALTIES/MISCELLANEOUS
- Folding Screens/Curtains ALLOWANCE 1,000.00
- Kitchenette ALLOWANCE 800.00
- Premanufactured Coat Rod/Shelf ALLOWANCE 100.00
- Washroom Accessories ALLOWANCE 1 ,000.00
$97 ,734.00
9. MECHANICAL/ELECTRICAL @ 30% 29,320.20
$1.27,054 ,20
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10. GENERAL ACCOUNTS @ 2% 2,541 .08
129,595.28
11. CONTINGENCIES @ 10% 12,959.53
142,554.81
12. OVERHEAD & PROFIT @ 10% 14,255.48
TOTAL: $156,810.29
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REVISED PRELIMINARY COST ESTIMATE
POTTING SHED AND GREENHOUSE
1. DEMOLITION AND SITE CLEARANCE
- Salvage doors, windows, Bargeboard ALLOWANCE $4 ,000.00
2. SUBSTRUCTURE
- Excavation & backfilling 140 c.y. @ 10.00/c .y. 1 ,400.00
- Foundation 692 s.f. @ 8.00/s.f. 5,536.00
10" concrete block
- Rigid insulation 2" 396 s.f. @ 2.00/s.f. 792.00
- Footings 10 C .Y. @ 100.00/c.y. 1,000.00
- Forming 175 s.f. @ 3.25/s.f. 569.00
- Weeping tile 110 l.f. @ 4.00/l.f. 440.00
3. STRUCTURE
Lowest Floor Construction
- Concrete floor 26 c.y. @ 110.00/c.y. 2,860.00
6 x 6 x 6/6 reinforcing
Vapour Barrier
- 6" compacted granular 26 c.y. @ 20.00/c.y. 520.00
under slab
Roof Construction
- Wood roof rafters/ceiling 760 s.f. @ 6.50/s.f. 4,940.00
joists
Roof sheathing
Soffits
- R-20 insulation
4. EXTERIOR CLADDING
- Roof finish 8 sq. @ 175.00/sq. 1,400.00
Cedar shakes
- Walls above grade
8" shiplap siding 400 s.f. @ 7.50/s.f. 3,000.00
Wood stud walls
R-12 insulation:
Vapour barrier
1/2" drywall
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4. EXTERIOR CLADDING (continued)
- Brick masonry 384 s.f. @ 9.00/s.f. $3,456.00
Wood stud walls
R-12 insulation
Vapour barrier
Gyproc
- Cement parging 384 s.f. @ 1 .25/s.f. 480.00
- Windows
Refurbish existing ALLOWANCE 3,000.00
- Exterior Door/Hardware
Refurbish existing ALLOWANCE 2,000.00
- New Door/Frame/Hardware 1 @ 350.00 ea. 350.00
- Exterior Finish - Painting 500 s.f. @ 0.75/s.f. 375.00
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5. SPECIALTIES
- Greenhouse 450 s.f. @ 35.00/s.f . ALLOWANCE 15,750.00
1 Door/Operable windows
6. VERTICAL MOVEMENT
- Interior Stairs 2 sets @ 300.00 ea. 600.00
- Exterior concrete stairs 1,000.00
7. INTERIOR FINISHES
- Ceilings/Walls/Paint 900 s.f. @ 0.75/s.f. 675.00
54,143.00
8. MECHANICAL/ELECTRICAL @ 20% 10,828.60
64,971.60
r;r;
9. GENERAL ACCOUNTS @ 2% 1,299.43
66,271.03
10. CONTINGENCIES @ 10% 6,627.10
72,898.13
11. OVERHEAD AND PROFIT @ 10% 7,289.81
$80,187.94
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SCHEDULE "B"
THE CORPORATION OF THE TOWN OF NEWCASTLE
IM
BY-L1,W NO. A �.
A by-law to establish a Board of
Management to operate museums on
its behalf.
WHERE/.S Chapter 284, Section 352, Subsection 74 of the Municipal
Act R.S.O . 1970 authorized the Council of a Municipality to establish a Board
of Management to operate a museum on its behalf;
AND WHEREAS it is desirable that such a board be established and
known as the Town of Newcastle Museum Board for the purpose of operating
Museums in Bowmanville and Clarke;
THEREFORE, THE COUNCIL OF THE CORPORJTION OF THE TOWN OF NEWCASTLE,
HEREBY EN14CTS AS FOLLOWS:
I. That the buildings and lands as per Schedule A attached hereto shall be
known as the Bowmanville Museum and the Clarke Museum.
2. That. subject to such limitations and restrictions as Council may from
time to time impose, the restoration, maintenance, control, operation and
�I management of the Museums is antrusted to a board of management to be known
as the Town of Newcastle Museum Board and hereinafter referred to as the Board.
3• (a) The Board shall consist of two members' of Council and five other
members who are qualified to be elected as members of Council each
of whom shall be appointed by'Council.
(b) The members of the Board who are members of Council shall be
appointed annually.
(c) The members of the Board who are not members of Council shall hold
office for a term of three ,years and may be re-appointed to three
consecutive terms at which time they must retire for at least one
term to be eligible for re-appointment to the Museum Board.
(d) Of the five other members of the first museum board, the first.
appointee shall be appointad for a one-year term, the second for
a two-year term, the third for a three-year term, the fourth for
a one-year term, and the fifth for a two-year term, etc. 1,11 j
subsequent appointments and re-appointments of members to the Board
will 'be for a term of three years.
!
j(a) In case of a vacancy by the death or resignation of a member, or
from any cause other than the expiration of tha term for which he
was appointed, Council shall appoint another eligible person in
his place for the unexpired portion of the term.
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- 2 - By-law No. 74-40
t�. The members of the Board shall serve without remuneration.
5• A majority of the members of the Board constitutes a quorum.
6. No member of the Board, or of Council, shall have any contract with
the Board or be pecuniarily interested, directly or indirectly, in
any contract or work relating to the operations of functions of the 'Board.
7• 'Subject to such limitations and restrictions as Council may from time to
time impose, by by-laws, resolution or otherwise, the Board may;
($) fix the times and places for meetings of the Board, and the mode of
calling and conducting them, and make regulations governing the
conduct' of its members and employees;
(b) elect a chairmt,n, vice-chairman and secretary-treasurer, all of
whom shall hold office at the pleasure of the Board; or for such
period as the Board may prescribe;
(c) employ such officers and servants as it may deem necessary, determine
the terms on which they are to be employed, fix their salaries and
prescribe their duties;
(d) fix the hours when the Museum shall be open to the public, and
require payment of fees or charges for admission thereto or the
use thereof, and prescribe such fees and charges;
(e) adopt policy for rules for the use of the Museum and for the admission
thereto or the use thereof, and prescribe such fees and charges;
(f) sell literature of historical significance
or interest, sell within the museum souvenirs, _and refresh-
ments at such prices as the Board may decideyprovided that the
exercise of the power to sell refreshments shall be subjact to the
prior approval of Council,, and to such terms and conditions as
Council may impose. ;
( ;) produce, copy and distribute Historical publications and documents
relating to the history of the Town of Newcastle;
(h) encourage and develop volunteer groups to assist in the further
development of museums and historical matters within the Town of
Newcastle;
(i) carry out such other duties relating to the history and development
of the Town of Newcastle as may be assigned to it by Council.
g. The meetings of the Board shall ba open to the public, and no person
shall be excluded therefrom except for improper conduct.
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9. The Board shall keep minutes of its meetings and all books, papers and
documents used in, and pertaining to tha business' of the Board, and all
such minutes, books, papers and documents shall be open to the members of the
Council and to any other parson or persons appointed for that purpose by Council.
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3 - By-law No. 74-40
10. ! The Board shall on or before the first day of March in each year
prepare and submit to Council an estimate of its financial requirements
for 'the ensuing financial year, and thy: municipal treasurer shall pay
to the Board, out of the moneys appropriated for it b�, Council, such
amounts as may be requisitioned from time to timu. (Or shall pay the
Museum accounts approved by the Board directly, in respect to, and to
thellimitations of, the approved budget, revenues and appropriation. )
11. 'The Board shall keep distinct and regular accounts of its receipts
(in4ludinc any private donations received by it and the terms, if any,
upon which such donations were made;), payments, credits and liabilities.
12. The accounts and transactions of tha Board shall be auditied by the
Municipal Auditor in the same mannar as the accounts of the Municipality
and all minutes, books, records, documents, transactions, account's and
vouGhars of the Board shall be open to his inspection at all times.
13. Immediately after its accounts and transactions have been audited,
the Board shall submit the audited statement, together with an annual
repgrt of its affairs, to Council.
14. The Board may apply the revenue, exclusive of any private donations,
received by it to the payment of its expenses, to the limits of the approved
annual budget. Expenditures of revenues in excess of estimates must have
prior approval of Council.
15. The Board m a
ay, with thc, approval of Council, establish a Museum
Development Fund, into which donations and net revenues, if any, may be
placed for future museum development projects and may apply any private
donations in such manner as it deems advisable but not inconsistent with
i the terms upon which any amount was donated.
16. That all By-laws in the former Township of Clarke, Township of
j' Darlington, Town of Bowmanville and Village: of Newcastle, not consistent
with this by-law, are hereby repealed.
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READ A FIRST, Sr,.COND AND THIRD TIM5, AND FINALLY PASSED this
day of ..1974•
j Mayor
Clerk
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THE CORPORATION OF THE MIN OF NEWUSTLE
4-40
SCHEDUL;: L TO BY-LAW NO. . ......
L. That the museum and ground fronting on Silver and Temperance Streets
in the former Town of Bowmanvillu be known as the Bowmanville
Museum.
2. ' That the building on the South East corner of Church and Center
Streets in the former Village of Orono be known as the Clarke
Museum',
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SCHEDULE "C"
haw THE CORPOPATION 0P THE
TO*1 OF NEWCASTLE
By-Law No. 74-81
a by-law to amend By-Law No. 74-40
establishing a Board of Management -to
operate Museums on its behalf.
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WHEREAS it is deemed desirable to amend Ey-Law No. 74-40 establishing
IJ a ;Board of Management to op(_ratu museums to include the appointing of a Board of
Management for each Museum.
NOW THEREFORE the Council of the Corporation of the Town of Newcastle
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THAT By-Law No. 74-40 be amended by the addition of the following
section:
7. (j ) appoint a management board for each museum which shall
carry out such duties as directed by the Town of Newcastle
Museum Board.
� I REAL A FIRST SECOND AND THIRD TIME And finally passed
this .....a/. d-.. day of ....../:�.U�G�':�:f.. , 1974.
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G.B. Rickard /� •`' ����E
Mayor
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'a J. M. McIlro �~
Clerk
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SCHEDULE "D"
The Corporation of the Town of Newcastie
By-Law 82- 146
Being a By-Law to establi!;h a Reserve .Fund for the
Bowmanville Museum Develol-ment Fund.
WHEREAS, the Councill of the Corporation of the Town of Newcastle considers
it. desirable to establish a reserve fund for the purpose of providing funds
for the Development Fund of the Bowmanv lle Museum Development.
AND WHEREAS, Chapter 302, Section 165(1 ' of the Municipal Act RSO 1980
provides, that, "Every municipality as defined in the Muncipal Affairs Act
and every board, commission, body or local authority established or exercising
any power or authority with respect to municipal affairs under any general or
special Act in an unorganized township 6r in unsurveyed territory may in each
year provide in the estimates for the establishment or maintenance of a reserve
fund for any purpose for which it has authority to spend funds, provided
that , where the approval of the counci" is required by law for a capit,il
expenditure or the issue of debentures of or, on the behalf of a local board,
the approval of the council of provision in the estimates of the local board
for a reserve fund shall be obtained. :1976,c,69,s.7(1).
NOW THEREFORE, BE IT ENACTED and it is ENACTED as a By-Law of the Corporation
of the Town of Newcastle as follows:
1 . That the Treasurer be authorized to establish a reserve fund entitled
"Bowtnanville Museum Development Reserve Fund."
2. That such funds be held in an account at the Bowmanville Canadian
Imperial Bank of Commerce and also, such funds are permitted to be
placed in short term deposit receipts of the Canadian Imperial Bank
of Commerce in amounts and for such terms as the Board deems advisable,
predicated on the projected usage of development purposes.
3. That the additions to this fund are net revenues and donations, one of
which will be a former Town of Bowmanville debenture of $10,000 due
October 1st, 1982, as these monies having originally derived from a
donation by Mrs. Williams.
4. That the uses 'of this fund be for the development of the Museum collections
and facilities.
5. That Council may by resolution passed by a majority of the members present
direct the use of funds for specific projects relating to the Bowmanville
Museum.
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,i By-Law 82-
6. That Council may by By-Law direct the use of funds for any other
purpose for which it has authority to spend monies.
BY-LAW READ a FIRST and SECOND time this 18th day of October, 1982.
BY-LAW READ a THIRD and FINAL time this 18th day of October, 1982.
G.B. Rickard
Mayor
seal
D.W. Oakes
Town Clerk T
� CAPITAL COSTS AND FINANCING OF THE EXPANSION:
Federal & Fund-raising
Provincial & Devel. Fund
Totals Grants 5C% & Bond Municipal
Building, 7270 sq. ft. , x $50 0130,500. $90,250. $20,000. in $73..536.
a sq ft., less volunteer Fund- is the
labour on finishing ($1,250. ) raising estimated
Minioipal
New septic system, re- 50000. 2,500, cost; this
landscaping - including; > 10,000. mfr be less
retaining walls for bond a other
loading dock grants
available
Renovations to excisting 5,000. 2,500. $5,550. for
building - doorway through devel. fund Municipal
basement wall into new & interest projects
furnace room, and renovations from bond could be
to former washroom areas & savings applied.
Added security system 1,475. 738. interest.
Architectts Fee - 10% of 19,198. 9$ 99.
M x191,975.
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M Shelving 7,000. 3,500.
M Totals: $218,173. $1092087. $35,550. $73,536.
Federal grant: 50% of environmental controls (heating & cooling), vapour barrier,shelving
and security costs.
Provincial grant : 500 of construction costs, including septic system & arehitectts fees.
Museum corsmittm.ent: $10,000 bond, Development Fund ($2,016 balance, plus bond interest
$1440. yearly, plus general interest, plus fundraising - $20,000.
Municipal: could be broken into 3 installments; also, grants for parts of this project
e.g. Handicapped grants - may be available to Municipalities only.
Volunteer contribution: finishing work, estimated at $1,250. SEE ROLE OF VOLUNTEERS, p. 14
ALSO SEE ADDENDA FOR ESTIMATES DOCUMENTATION, pages 62 - 68
TOWN Of NEWCASTLE SCHEDULE "F"
BY-LAW No, 82-127
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being a by-law to establish a Reserve Fund for the Clarke Museum
and Archives Development Fund,
WHEREAS, the Council of the Corporation of the Town of Newcastle considers
it desirable to establish a reserve fund for the purpose of providing funds
for the Development Fund of the Clarke Museum and Archives Development,
AND WHEREAS, Chapter 302, Section 165(1) of the Municipal Ac't RSO 1980
provides, that , "Every municipality as defined in the Municipal Affairs Act
and every board, commission, body or local authority established or exercising �
any power or authority with respect to municipal affairs under any general or
special Act in an unorganized township or in unsurveyed territory may in each
year provide in the estimates for the establishment or maintenance of a reserve
fund for any purpose for which is has authority to spend funds, provided
that, where the approval of the council is required by law for a capital
expenditure or the issue of debentures of or on the behalf of a local board,
1 the approval of the council of a provision in the estimates of the local board
for a reserve fund shall be obtained. 1976,c,69,s.7(1).
NOW THEREFORE, BE IT ENACTED and it is ENACTED as a By-Law of the Corporation
of the Town of Newcastle as follows;
j 1. That the Treasurer be authorized to establish a reserve fund
entitled "Clarke Museum and Archives Development Reserve Fund,"
2. That such funds as are held in Saving Account N 9503269 of the
Orono CIBC, - Bank on the date of passing of this By-Law be transferred
to the Clarke Museum and Archives Development Reserve Funds,
. 3, That the additions to this fund be from the proceeds of various fund
raising projects such as auction sales, local canvasses, bequests, etc.
4. That the uses of this fund be for the development of the Museum and i
i Archives collections and facilities,
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5. That Council may by a resolution passed by a majority of the members
present direct the use of funds for specific projects relating to the
j Clarke Museum and Archives.
6, That Council may by By-Law direct the use of the funds for any other
purpose for which it has authority to spend monies.
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BY-LAW READ A first and second time, this 20th day of Sep tembgr1982
BY-LAW READ A third and finally passed this 20th day of September 1982•
/��G
seal ayor G Rickar
0 kes, Town Clerk
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