HomeMy WebLinkAboutADMIN 60-86 TOWN OF
NEWCASTLE
,CSA, REPORT File #
Res. #
__- By-Law #
MEETING: COUNCIL
HATE: JULY 28 1986
REPORT #: ADMIN. 60-86 FILE #:
SUBJECT:
ACQUISITION OF A TELEPHONE SYSTEM FROM BELL CANADA
RECOMMENDATIONS:
It is respectfully recommended that Council approve the following:
1 . That report ADMIN. 60 - 86 be received; and
2. That Council approve the acquisition of a telephone system
from Bell Canada; and
3. That a by-law authorizing the Mayor and Clerk to execute an
agreement with Bell Canada for the provision of telephone
services be passed.
BACKGROUND AND COMMENT:
The administration will be relocating its offices and' vacating the Town Hall on
the weekend of August 22nd to 24th 1986. In anticipation of the move, Bell Canada
was asked to provide cost figures relating to the relocation of the existing
phone system. Bell Canada reviewed the request and reported, that the cost of
relocating the old P.B.X. system would be $9,078.50. So that the best use could
be made of the services of Bell Canada, they also submitted a proposal designed to
allow the Town to have current technology now at a cost which is approximately
$6,000 per year less than the cost of our present system.
Rather than move the old system, Bell Canada proposes to instal a new SX 200
communication system in our temporary quarters and relocate this system to the
new administrative offices next year.
ADMIN. 60 - 86 -2-
Staff, based upon earlier submissions by various companys, had included within
the estimates for the new building the amount of $65�,000 ' for phone systems
acquisitions. Bell Canada has provided us with an opportunity to have a new
system now at a price significantly lower than our current service cost.
Bell Canada's proposal breaks down the Town's services as follows:
1 . Present system
2. Cost to move present system
3. Proposed system
4. Cost to instal new system instead of moving present system
5. Rate stability plan
a) single payment
b) costs from 1 to 7 years
C) monthly maintenance costs.
The option level recommended for the proposed system is the seven year plan
at a monthly cost of $1 ,608.05. When compared to the cost of the present system
at $2, 171 .30 per month, we are able to realize a net saving in monthly billings
of $563.25. At the end of seven years the equipment cost is paid off and all
that continues from that point is the monthly maintenance charge of $218.50.
Also built into the contract is a condition that the equipment is maintained
by Bell Canada for a further three years, or, for a total of 10 years from
date of execution of the contract.
Since the proposal appears reasonable and the cost is less than our present
monthly phone costs, staff would recommend acceptance of the Bell Canada proposal
and request that the necessary by-law be passed authorizing execution of the
contract. j
I
Respectfully submitted,
David W. Oakes, Clerk-Administrator
att.
I
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SCHEDULE "A" TO
BY-LAW 86 -
PRESENT SYSTEM
MONTHLY COSTS
LOCAL SERVICES
- Lines
- Listings
- Off Premises Circuits $ 663.20
EQUIPMENT
- 756 PBX Equipment (41 Locals)
- Pushbutton Equipment $1508.10
Monthly Total : $2171.30
C2-)
COST TO MOVE PRESENT SYSTEM
Move Lines: $ 535.00
Move Console: $ 400.00
Move Common Equipment: $ 3,800.00
Move Telephones And Associated Equipment: $ 4,148.50
$ 9,078.50
Cost To Operate On Present 756-A PBX For Next Year: $26,055.60
Total Costs Associated With Staying With The Present
System Over The Next Year: $35,134. 10
0
PROPOSED SYSTEM
MONTHLY COSTS
LOCAL SERVICES
- Lines
- Listings
- Off Premises Circuits $ 771.60
EQUIPMENT
- SX-200 PBX Equipment (40 Locals) $ 617.95
- Maintenance $ 218.50
Monthly Total : $1608.05
COST TO INSTALL SX-200 INSTEAD OF MOVING PRESENT SYSTEM
Move Lines: $' 535.00
Install New Telephones And Equipment: $ 8,600.00
$ 9,135.00
Cost To Operate SX-200 PBX For Next Year: $19,296.60
Total Costs Associated With Changing To SX-200 For
The Next Year: $28,431.60
i
This represents a savings of $6,702.50 for the next year.
SX-200 Rate Stability 86 07 14
Flan - General Purpose
Tier A Costs
la
Quantity Description SPP 1 YR 2 YR 3 YR
1 Common Eauipment 8177.00 735. 90 394475 281 . 90
1 Attendant Consoles 3615.00 325. 35 171 .50 124 . 65
1 Generic 217 5595. 00 503.50 270. 10 192. 90
3 Trunk. Cards 4401 .00 396. 00 212. 40 151 . 80
5 Line Cards 5400. 00 486.00 260. 75 186. 25
40 Unity II sets 3960.00 356.00 192.00 136 .00
40 Station Conn. (new) * 640. 00 58.00 30. 00
30 Station Conn. ( installed)* 480. 00 43.50 22 22. 00
.50 16. 50
Subtotal non-FST-exempt 31148.00 2802. 75 1504 .50 - -1073* 50
Subtotal FST-exempt 1120.00 101 . 50 52. 50 38 . 50
--- ----------
TOTAL 32268,00 2904 .25 1557.00 -1112.00
Quantity Description 4 YF 5 YR 6 YR 7 YR
1 Common Eauipment 226. 15 193.20 171 . 70 156. 70
1 Attendant Consoles 100 .00 85.40 75. 90 69. 25
1 Generic 217 154 . 75 132.20 117.50 107. 20
C Trunk Cards 121 .65 103.95 92.40 84. 30
Line Cards 149.25 127.50 113 .50 103. 50
40 Unity II sets 110.00 94 .00 84 .p0 76. 00
40 Station Conn. (new) 18.00 16.00 14 . 00 12.00
30 Station Conn. ( installed)* 13.50 12.00 10 .50 9.00
---------- ---------- ---- _ _
Subtotal non-FST-exempt 861 .80 736. 25 655.00 - -596. 95
Subtotal FST-exempt 31 .50 28.00 24 .50 21 .00
TOTAL893.30 764 .25 679. 50 617. 95
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86 07 14
SX-200 Rate Stabilitm Flan - General Purpose
Tier 8 Costs
Quantitw Description $
1 Common Eauir-ment 82.90
1 Attendant Consoles 12.45
1 Generic 217 23.65
3 Trunk. Cards 21o75
5 Line Cards 51 .75
40 Units I1 sets 26.00
Subtotal non-PST-exemF•t 218.50
Subtotal PST-exempt 0.00
TOTAL 218,50
C,