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Home My WebLink AboutTR-49-01 DN: TR-49.()1 REPORT #4 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: Council File # F\<r;- G:> U Date: June 25th, 2001 Res. # Report #: TR-49-01 FILE#: By-law # Subject: CL2001-1, CLARINGTON PUBLIC LIBRARY AND MUNICIPAL OFFICE EXPANSION RECOMMENDATIONS: It is respectfully recommended to Council the following: 1. THAT Report TR-49-01 be received; 2. THAT Aquicon Construction Co. Ltd., Brampton, ON, with a total revised bid in an approximate amount of $8,481.500.00 (plus approximately $255,000.00 G.S.T.), being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2001-1, be awarded the contract for the Clarington Public Library and Municipal Office Expansion; 3. THAT funds required in the amount of approximately $8,736,500.00 be charged to Account # 7027-4-501 and financed as follows: Debenture $8,100,000.00 Working Funds Reserve $400,000.00 Municipal Capital Works Reserve Fund (and balance of approximately) $236,500.00 4. THAT funds for a diesel generator in an approximate amount of $205,000.00 be drawn from the separately approved 2001 Capital Budget Account #7020-X-501 ($175,000.00) and $30,000.00 from Working Funds Reserve per TR-35-99; 5. THAT the attached By-law marked Schedule "A" providing authorization to request the issuance of a debenture through the Region of Durham in an amount of $8,100,000.00 be approved; 6. THAT, to the extent possible, repayment of the debenture be funded from development charges; and 7. THAT the attached By-law marked Schedule "B" authorizing the Mayor and Clerk to execute the agreement be approved. REPORT NO.: TR-49-01 PAGE 2 BACKGROUND AND COMMENT A Pre-qualification of prospective bidders took place with five (5) firms being invited to bid. A summary of the bids received is attached marked Schedule "C". Report Admin-19-00 provided that upon the tender award a final project budget be identified for Council approval. In an effort to bring forward the most effective project cost negotiations with the low bidder were entered into. Changes to the tender in an approximate amount of $230,000.00 have been agreed upon and result in reducing the total bid amount to approximate $8,481,500.00. These changes are included in the final cost and are cosmetic in nature and will not affect the integrity of the building. As reflected in the 2001 Capital Budget, page 165, $175,000.00 was approved, and $30,000.00 was carried over from the Y2K budget of 1999 for the purchase of a diesel generator for the Municipal Administrative Centre. For the ease of installation, this generator has been included in the total tender package. This item was required and identified as part of the emergency plans (Y2K I Nuclear I Non Nuclear) and is to be budgeted over the 2001 and 2002 budget years. In 2002, the funding is identified as the General Municipal Reserve Fund for approximately $145,000.00. After further review and analysis of the costs by the Building Committee, the Purchasing Manager and the Library Director it is recommended that the contract for the construction of the new Clarington Library and Municipal Administrative Centre be awarded to Aquicon Construction Co. Ltd., in an approximate amount of $8,481,500.00, and that the funding be provided as outlined in the recommendations of this report. REPORT NO.: TR-49-01 PAGE 3 The Treasurer has reviewed the funding requirements and concurs with the recommendation. Queries with respect to department needs, specifications, etc., should be referred to the Library Director. The subject firm has previously performed satisfactorily for the Municipal of Clarington in the in the past and was the successful contractor for the construction of the Courtice Community Complex. Respectfully submitted, Reviewed by, eJ. e--~_~ Frank Wu, M.C.I.P., RP.P., Chief Administrative Officer c/7~ Cynthia Mearns, Library Director MM*LB*km Schedule "A" THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW 2001- Being a By-Law to antborize tbe debenturing of $8,100,000 to assist in tbe construction of tbe Library Main Brancb and expansion oftbe Municipal Administration Building located at Plan Grant Blk M Lot 129, Now RP 40RI8882 Part I, former geograpbic Townsbip of Bowmanville, in tbe Municipality of Clarington. WHEREAS Section 123 ofthe Ontario Municipal Act, R.S.O. 1990, provides that By-Laws may be passed to allow for borrowing for the purpose of the Corporation and the issuance of debentures thereof; WHEREAS the Council of the Corporation of the Municipality of Clarington wishes construction to proceed on a new Library Main Branch and the expansion of the Municipal Administration Building for Municipal operations; WHEREAS the Council of the Corporation of the Municipality ofClarington has approved Report TR-49-0l at its meeting of June 25, 200 I for the Library Main Branch and the expansion of the Municipal Administration Building; WHEREAS the Treasurer has updated the Municipality's annual debenture limit and this limit has not been exceeded, therefore, the Ontario Municipal Board approval is not required; NOW THEREFORE, Be It Enacted and It is Enacted as a By-law ofthe Corporation of the Municipality of Clarington as follows: I. THAT the Municipality proceed with the constrnction of a new Library Main Branch and the expansion of the Municipal Administration Building for municipal operations, located at Plan Grant Blk M Lot 129, Now RP 40Rl8882 Part I, fonner geographic Township of Bow manville, now in the Municipality of Clarington; 2. THAT the snm of$8,100,000 be debentured over a period not to exceed fifteen (15) years; and 3. THAT the funds to repay the principal and interest of the debenture be raised through a tax levy on the ratepayers, to the extent possible through development charges, and from the debenture repayment reserve fund, as approved in Admin-33-99. By-Law read a first and second time this 25'" day of June, 2001. By-Law read a third time and [mally passed this 25'" day ofJune 2001. John Mutton, Mayor Patti L. Barrie, Municipal Clerk "SCHEDULE B" THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW #2001- Being a By-law to authorize a contract between the Corporation of the Municipality of Clarington and Aquicon Construction Co. Ltd., Brampton, Ontario to enter into an agreement for the construction of the Clarington Public Library and Municipal Office Expansion. THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS FOLLOWS: THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the Corporation of the Municipality of Clarington with the Corporation Seal, a contract between Aquicon Construction Co. Ltd., Brampton, Ontario and said Corporation; and 2. THAT this agreement attached hereto as Schedule "B" form part of this By-law. By-law read a first and second time this day of ,2001. By-law read a third time and finally passed this day of ,2001. John Mutton, Mayor Patti L. Barrie, Municipal Clerk . . . SCHEDULE "C" BID SUMMARY TENDER CL2001-1 I Bidder I Total Bid Amount I Aquicon Construction Co. Ltd. $8,714,000.00 Brampton, Ontario Gerr Construction Ltd. $8,995,000.00 Courtice, Ontario Cairn Construction Ltd. Bid Rejected Don Mills, ON Bondfield $9,365,000.00 Concord, ON TA Andre & Sons Ltd. $10,470,000.00 Kingston, ON . Bid amended - Extension Error