HomeMy WebLinkAboutTR-43-01
.. ON: TR-4301
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THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting:
General Purpose and Administration Committee
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File # i-I" Ie
Res. # 6j7/f - If! tJ ~/) /
Date:
June 18, 2001
Report #:
TR-43-01
FILE#:
By-law #
Subject:
CO-OPERATIVE TENDER
T279-2001, THE DELIVERY OF SODIUM CHLORIDE
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report TR-43-01 be received;
2. THAT Shepstone Haulage Limited, Port Perry, Ontario, with a total unit price of
$1.69 per tonne to Orono Yard, and a unit price of $1.59 per tonne to Hampton
Yard, being the lowest responsible bidder meeting all terms, conditions and
specifications of the Co-operative Tender T279-2001, be awarded the contract for
the Delivery of Sodium Chloride to the Municipality of Clarington, as required by
the Department of Public Works;
3. THAT pending satisfactory service the contract be extended for a second year;
and
4. THAT the funds be drawn from the Public Works approved Winter Maintenance
Accounts for the 2001/02 winter season requirements.
BACKGROUND AND COMMENT:
Tenders were called on a co-operative basis by the Region of Durham, which included
the Sodium Chloride requirements of the Municipality of Clarington. Tenders were
received and tabulated for approximately 12,000 tonnes of Sodium Chloride, as required
by the Municipality of Clarington, as per Schedule "A" attached.
After review and analysis of the bids by Purchasing and Public Works staff, it was
mutually agreed that the over all low bidder, Shepstone Haulage Limited, Port Perry,
Ontario, be recommended for the contract to Deliver Sodium Chloride to the Municipality
of Clarington. The required funds will be drawn from the 2001/02 winter season
requirements from which there are adequate funds available.
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REPORT NO.: TR-43-01
PAGE 2
Note, although T.H. Forsy1he Haulage Limited is the low bidder for year one of the
contract, they have indicated a 5% increase for year two. The second low bidder being
Shepstone Haulage Limited, Port Perry, ON, has indicated a zero percent increase for
year two, which makes them the overall low bidder.
The Treasurer has reviewed the funding requirements and concurs with the
recommendation. Queries with respect to department needs, specifications etc., should
be referred to the Director of Public Works.
The prices submitted by Shepstone Haulage Limited, Port Perry, ON reflect an
approximate 7% increase over the 2000 prices submitted.
The subject firm has provided previous satisfactory service to the Municipality of
Clarington.
Respectfully submitted,
Reviewed by,
arano, H.BSc., AMCT.,
Treasurer
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Franklin Wu, M.C.I.P.,R.P.P.,
Chief Administrative Officer
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Stephen A. Vokes, P. Eng.
Director of Public Works
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BID SUMMARY
T279-2001
DELIVERY OF SODIUM CHLORIDE
Schedule A
BIDDER PICK UP TOTAL PRICE MAXIMUM 2NU
BOWMANVILL YEAR
E DOCK INCREASE
T.H. Forsy1he Haulage Ltd.
Brooklin, Ontario
Orono $1.721 tonne $8,600.00 5%
Hampton $1.56/ tonne $10,920.00
$19,520.00
Shepstone Haulage Ltd.
Port Perry, Ontario
Orono $1.691 tonne $8,450.00 0%
Hampton $1.59/ tonne $11,130.00
$19,580.00
Glenn Windrem Trucking
Bethany, Ontario
Orono $1.741 tonne $8,700.00 5%
Hampton $1.741 tonne $12,1800.00
$20,880.00
Buckham Transport Ltd.
Peterborough, Ontario
Orono $2.451 tonne $12,250.00 5%
Hampton $2.501 tonne $17,500.00
$29,750.00
NOTE: Quantity based on: 5000 Tonnes Orono Yard
7000 Tonnes Hampton Yard
DN: T2792001
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