HomeMy WebLinkAboutWD-18-95 THE COI O ICIPALITY OF CLARINGTON
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REPORT
Meeting: SPECIAL GENERAL PURPOSE AND ADMINISTRATION COMMITWEE____
Date: MARCH 31, 1995 dies. # ("C)U `7
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Subject: OPPORTUNITY TO USE APPROXIMATELY 10,000 TONNES OF
RECLAIMED ASPHALT PAVEMENT
Recommendations:
It is respectfully recommended that the General Purpose and
Administration Committee recommend to Council the following:
1. THAT Report WD-18-95 be received;
2 . THAT the procedures set out in the Purchasing By-law No. 94-
129, Item 6, be waived for this particular transaction;
3. THAT staff be authorized to issue a purchase order to Miller
Paving to provide the necessary labour and equipment, on a
daily rental basis, at an estimated cost of $90,000 to prepare
and apply the Reclaimed Asphalt Pavement (RAP) FORTHWITH; and
4 . THAT the funds be drawn from the 1995 Public Works Budget,
Account No. 7205-01003-0261.
REPORT
1.0 BACKGROUND
1. 1 On August 3, 1994, the Ministry of Transportation advised the
Municipality of Clarin ton they would be
proceeding during
1995 with the resurfacing of Highway 35/115, from Highway 401
to Durham Region Road 17 Orono
g , . As part of the resurfacing
they would be milling off 40 mm of the existing surface
resulting in approximately 10,000 to 13,000 tonnes of
RPaPE�° ECYCLLE
THIS IS PRIMED IXJ RECYCLED PAPER
REPORT NO. : WD-18-95 PAGE 2
reclaimed asphalt. As per the Ministry of Transportation
policy, this raw material was first offered to Clarington, as
the resident Municipality, for its use prior to the material
being offered to other parties. Clarington accepted the offer
of the reclaimed asphalt pavement material at no charge, FOB
the Ministry of Transportation Newcastle Patrol Yard.
2.0 REVIEW AND COMMENT
2. 1 Recycling Savings
This recycling pilot project will be closely monitored by the
Ministry of Transportation. The raw material has a
significant value as a road building material. Once crushed,
then prepared and applied with a "Midland Paver" , it provides
a roadway comparable to finished pavement at less than half
the cost. The estimated cost of using the reclaimed asphalt
is $24, 000 per km, while new asphalt is $60,000 to $70,000 per
km.
2.2 Locations
Approximately 3,000 tonnes will be used on the Waterfront
Trail, resulting in material purchase savings. Approximately
8,000 tonnes will be utilized over 3.5 kms of roadways during
the 1995 surface treatment and asphalt resurfacing program.
The recycled asphalt pavement material would be used on
sections of Station Street in Orono and Concession Road 4 east
of Highway 35/115.
The use of the "Midland Paver" and the reclaimed asphalt will
result in a saving of approximately $143, 000 which will be
used to resurface additional roads. In addition, there will
be a saving for the work on the Waterfront Trail.
REPORT NO. : WD-18-95 PAGE 3
2 .3 The Process
The material will be milled from the surface by the Ministry
of Transportation contractor and stockpiled at the Ministry of
Transportation Newcastle Patrol Yard. Sufficient funds have
been included in the 1995 budget for Clarington to hire a
crusher through the tendering process. Once crushed, the
material must be used within a few days before the pile
solidifies into a solid mass. The raw material will be
transported by a combination of Municipal and rented equipment
to a "Midland Paver" which will prepare the raw material, then
apply the finished pavement surface. The daily rental of the
"Midland Paver" and crew will use approximately $90,000 of the
$300,000 which has been budgeted in Account No. 7205-01003-
0261 .
2.4 Exemption From Tendering Process
The Ministry of Transportation contractor will commence the
milling process on approximately June 12, 1995. As noted, the
pile of raw material will solidify if the Municipality does
not have its equipment and contractors in place to process the
material. The crushing part of the project will be tendered
to the various contractors, but Miller Paving is the only
known contractor in the area to have a "Midland Paver"
machine. Miller Paving has both the equipment and experience
to perform this valuable service on a timely basis and
successfully complete this project. The price quoted is
considered reasonable by staff and a substantial savings over
new asphalt. In this situation there appears to be no
financial benefit of tendering the "Midland Paver" material
application portion of the work which may cause unnecessary
delays and jeopardize the project. If the Municipality cannot
accept the full quantity of material, the Ministry of
Transportation has short notice to find another recipient.
REPORT NO. : WD-18-95 PAGE 4
3.0 CONCLUSIONS
3. 1 From the above, it is concluded that there will be a
considerable savings in the 1995 resurfacing program which can
be used to resurface additional roads and that, since Miller
Paving is the only contractor who has a " Midland Paver" , the
procedure set out in the Purchasing By-law 94-129 should be
waived.
Respectfully submitted, Reviewed by,
Walter A. Evans, P.Eng. W. H. Stockwell
Director of Public Works Chief Administrative Officer
RDB*WAE*ph
March 30, 1995
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