HomeMy WebLinkAboutWD-27-95 �I
THE XCORf
XXXIC� TY CGTON
REPORT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File#
Date: JUNE 19, 1995 Res. # ,;t� f
Report#:_ WD-27-95- File#: ur o 3 10 By-Law#
Subject: APPROVAL OF EXPENDITURE ON CONCESSION ROAD 7 CULVERT
Recommendations:
It is respectfully recommended that the General Purpose and
Administration Committee recommend to Council the following:
1. THAT Report WD-27-95 be received;
2 . THAT Council approve funding in the amount of $49,898 . 19 from
the Lot Levy Reserve Fund to provide for the overexpenditure
on the Concession Road 7 Culvert.
REPORT
1.0 ATTACHMENTS
No. 1: Key Map
No. 2 : 1993 Capital Budget Project Detail Page
No. 3: Correspondence dated August 15, 1994 , from the
Ministry of Natural Resources
No. 4 : Memo dated June 5, 1995, from Nancy Taylor
2.0 BACKGROUND
2 . 1 Road Failure on Concession Road 7
On April 24, 1992, part of Concession Road 7, just west of
Regional Road 57, slid away into the ditch at which time the
road was closed to vehicular traffic.
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RECYCLED PaoEA
P RECYCLt
Ri4S B PRJtMD M RECYCLED PAPER
REPORT NO. : WD-27-95 PAGE 2
2 .2 Provision in 1993 Capital Budget
Provision was made in the 1993 Capital Budget for $50,000 to
replace the culvert under Concession Road 7, realign the creek
and provide erosion protection and slope stabilization.
$41,638. 19 was spent on the project in 1993.
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2.3 Project Delaved
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The work done in 1993 did not complete the project because of
concerns of adjacent property owners and lack of approval from
the Ministry of Natural Resources.
2.4 Approval from the Ministry of Natural Resources
Approval for the project was received on August 15, 1994
(Attachment No. 3) . It is worth noting on page 1 of the
approval, that the project could only be done between July 1,
1994, and September 30, 1994. This was a pretty short window
of opportunity in light of the approval not being received
until August 15, 1994.
2 .5 No Provision in 1994 Budget
Sometime during the construction time in 1994, it was
discovered that no provision had been made in the 1994 Budget
to complete the project. However, the project could not be
delayed because of the window of opportunity. The project was
substantially completed by September 30, 1994.
2 .6 Approval of Council
At this point in time there should have been a report to
Council explaining the circumstances and obtaining approval
for the necessary funding to complete the project. However,
this did not happen.
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REPORT NO. : WD-27-95 PAGE 3
3.0 RECOMMENDATION
3. 1 It is, therefore, recommended that Council approve the funding
of $49,898. 19 to cover the overexpenditure and that the funds
be obtained from the Lot Levy Reserve Fund.
3.2 The Treasurer concurs with the recommendation.
Respectfully submitted, Reviewed by,
Walter Evans, P.Eng. W. H. Stockwell
Director of Public Works Chief Administrative Officer
WAE*ph
June 9, 1995
Attachments
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LOT 18 I LOT 17 LOT 16
LOCA TV N OF CONI VII
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CONCESS N ROAD 7
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ti aEa wao . J ATTACHMENT N0, 1
KEY MAP WD-27-95
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C 0 R P 0 R A T I O N O F T H E T 0 W N O F N E W C A S T L E PAGE 1:40
1993 CAPITAL BUDGET AND FOUR YEAR FORECAST DEPARTMENT: T
PROJECT DETAIL DIV. PAGE REF.#: 12
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P R O J E C T / L O C A T I O N M A P I P R O J E C T C 0 S T / F I N A N C I N G
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C 0 S T
Division: A. ROADS AND STRUCTURES (RECONSTRUCTION)
Account 0: 7204-93001-X
Account Name: CONCESSION ROAD 7 CULVERT REPLACEMENT AND CREEK REALIGNMENT
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Description: CONCESSION ROAD 7 CULVERT REPLACEMENT AND CREEK REALIGNMENT I
Location: Lot 17, Concession 6 and 7, Darlington
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Details/Needs: This project involves the replacement of a road cross culvert, I-Construction I 44,000
creek realignment, erosion protection and slope stabilization. I I
This project is necessary to correct existing maintenance concerns. I-Design and Construction Administration I 6,000
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of I I
Lfl I I TOTAL I $50,000
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DAR L NGTON I I....................
F I N A N C I N G :
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LOT 17 U I Account Name
CZ
ON VII q I-Ree./Ree. Funds I
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�-� CONCESSION ROAD 7 I-Other: I
-A C-)
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U1 m Ll - I-Subsidy 1 40,000
CON VI w
I zo a I-Debenture I I
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]-Tax Levy 1 10,000
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TOTAL I $50,000
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P.O. Box 7400 Pef: D-WP-004-94/95
10401 Dufferin Street
Maple, Ontario
L6A IS9
August 15, 1994
RECEIVED
AUG 1 9 1994
Corporation of Municipality of Clarington W TTEN 9IMs HU BICKI
40 Temperance Street ASSO-CIATES
Bowmanville, Ontario
LIN 3A6 C81361JRG - ONTARtO
Attention: D.R. Bourne
Dear Sir:
SUBJECT: Work Permit for Proposed Stream Realignment of Bowmanville Creek.,
Parts of_.Lot 17, Concession 6 and 7, Seventh Line Road,
:---,Kunicipa3ity of Clarington,
lformerly Darlington Twin
Enclosed is a Work Permit and schedule "F" for the above subject work,k, per
your application dated March 17, 1994.
Please review all 'the conditions on the Work Permit and Schedule "F" before
construction begins. Note the timing for this project is from July 1 to
September 30, 1994.
If you have any questions, please contact Greg Bales (905) 832-7293, or Tim
Rance (905) 832-7203 of this office.
Yours truly,
DlacDo%na'
A/Area.Supervisor, Durham
Greater Toronto Area District
Maple
GB/js
Enclosures
cc: Totten Sims Hubicki Associates; Attn: Rudi Warme, P. Eng.
Central Lake Ontario Conservation Authority
Municipality of Clarington; Attn: E. Chiu, Eng. Supervisor
Conservation Officer, Durham Area
ATTEid T 10^! fARHNlCIT11-.?TY OF Nose Y-,F +
Aft
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ATTACHMENT N0. 3
WD-27-95
Natural Richesses
Resources naturell6s 'Pe.rmj&AeAravai)
D—WP.7:00.7. .-94/95
This permit is issued under the authority 8nd provisiofti'S of the following indicated Provincial Acts and their regulations;and is subject to the limita-
tions and provisions thereof and is also subject to thd terms and conditions herein.
Ce permis est emis conform6ment aux dispositions des lots provinciales ci-apres et des reglements y aff6rents et est sujet aux restrictions et disposi-
tions de ces lois et r6glements ainsi qu'aux conditiofls_cWnonc6es.-
❑ Forest Fires Prevention Act/Loi sur la prevention des incendies de forst
50 Lakes and Rivers Improvement Act/Lol stir 1'am6nagement des lacs et des rivieres
O Section 13,Public Lands Act as amended/Loi sur les terres pubiiques,article 13,tel quo modifie
O Section 13a,Public Lands Act as amended/Loi sur les terres publiques,article 13a,tel que.modiW,
Note:The Issuance of this permit does not relieve the applicant from the responsibility of acquiring any other agency,board,
government,etc:,approval as may be required nor does it relieve the permittee from the requirements of any legislation.
Remarque: La dalivrance d'un permis n'eiconare pas Is demandeur de I'obligatlon d'obtenlr Pautorisation de tout autre
organisme,commission,gouliemement;etc.qul pourralt Etre exigae,nonplus qu'elie exempte le d6tenteur des
dispositions des lois.
This Permit is Issued to:/Ce permis est deilvr8' '
Name of Permtttee/Nom du d6tenteufY"
CORPORATION F UNI IP.AL.ITY".":OF CLARINGTON ATTN: D. BOURNE'
Post Office Address/Adresse postale
40 TEMPERANC-E - STREET..
BO MA VILLE ,.ON:TAR10•.. I,1N:«•3A6.•.;
To conduct an operation from the: :. :.day of : " 19 to and including the" day
Pour effectuer des travaux du 1st" Jour de -JULY 19 9 4 jusqu'au 3 0th jour
of ,19' on the fdliowing work permit area:
de SEPTEMBER- 19' 94-...• "ausiteobjetdupresentpermis- LOT 17 , CONCESSION 6' & :7 ,
SEVENTH LINE;' MUNIC"IPALITY OF
CLARINGTON (Former.ly ,.Parl.ington
T wP. ) -
as per your application dated:/c onformement A la domande de permis en date du,:, MARCH 17 , 1994
FOr the purpose of:/Aux fins de 'P�ROP,O5fiD STREAM REALIGNMENT OF B OWMANV ILLE. GREEK i
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Subject to the following conditions:/Et sous les conditions'suivantes:
1. The Permittee shall keep this permit or-a true copy thereof on the work permit area.
Le d6tenteur conservera ce permis ou une cople conforme sur les deux des travaux.
2. The person in charge-of the operation conducted under this permit shall produce and show this permit or the true copy kept on the work
permit area to any officer whenever requested by the officer.
Le responsable des travaux couverts par ce permis dolt produire le permis ou sa copse conforme si un agent le lui demande..
a Other conditions as listed on the reverse side of this permit as well as those contained in Schedule(s) "F" attached.
Autres conditions 6nonc6es au verso de ce permis ainsi quo celles apparaissant aux annexes suivantes
Place of Issue/Emis 6 Da /Date de d6lNrance Sign of Issuing Officer/Signature du d6IK1reue.:
Durham Area Office /
GTA District, Maple
05 �. . i
_CH&DULE 'F'
CONDITIONS
SUBJECT: Application for Work Permit Under the Lakes and
Rivers Improvement Act for' Approval of the
Proposed Realignment of Bowmanville Creek at the
7th Concession - Municipality of Clarington
The location, plans and specifications for the realignment
of Bowmanville Creek in. Lot 17, Concession 6/7, Municipality
of Clarington, in the Regional Municipality of Durham, have
been approved under Sections 14 (1) (a) and 14 (5) of the Lakes
and Rivers Improvement Act subject to the .following
conditions:
1. This, approval is "given to 'the proposed works, shown on
the following documents prepared by Totten Sims Hubicki
Limited:
Totten Sims Hubicki Limited - Fish Habitat Mitigation
Measures - Plan and Details - Project 12-10180 - Dwg.
No. 1.
2. All instream/bank. work shall be carried out during low
flow periods and ' .: between July 1, 1994 and September
30, 1994.
3. Minimum- diameter 300 mm river run stone will be used for
the rock clusters and vortex weirs where these materials
are specified.
4. The construction of the new channel shall be done in dry
conditions with no flow directed to the new channel
until all stabilization measures are in place.
5. Prior to any construction; land tenure must be obtained
from the property owner(s) for the lands (not owned by
the applicant) on which the proposed works will be
constructed.
6. The applicant and his successors or assigns shall be
responsible for periodic and regular inspection,
maintenance, operation and repair of the works in
accordance. with the approved plans and specifications to
ensure structural integrity and functional performance.
7. A siltation control device must be installed and
properly maintained downstream of the site during the
construction period. After construction, accumulated
sediment must be removed from the streambed and placed
. . .2
1060
Page 2
Schedule 'F' - Conditions
outside the limits of the floodplain followed by removal
of the siltation control device. If excessive 'siltation
results from the construction activities, the Ministry
of Natural Resources reserves the right to request
additional siltation control(s) to be installed prior to
further construction activities. Please be advised that
straw bales are not to be used for instream siltation
control since they tend to separate-. when subjected to a
continuous. flow of water.
8. The applicant shall not allow any. deleterious material,
(as defined within the Canada Fisheries Act) caused by
his/her activity, to enter or re-enter the waterbody.
9. The construction of the aforementioned work shall be
inspected by the design engineer, Totten Sims Hubicki
Limited or his/her representative as frequently as may
be required to ensure compliance with the plans and
specifications and conditions of approval. If erosion
and sediment control measures are ineffective or not in
place, the design engineer shall immediately notify the
Area Supervisor, Durham Area Office, GTA District,
Maple, and take action to ensure appropriate control are
installed. Upon completion of construction, the design
engineer shall, in writing, certify to the Area
Supervisor, Durham, that the work was completed in
accordance with the approved plans or identify aspects
of the work which were modified and provide a set of as-
constructed drawings.
10. The applicant shall contact Greg Bales (905) 832-7293 or
Tim Rance (905) 832-7203 at the Durham Area Office
forty-eight hours prior to commencement of the works in
order that inspections may-be arranged.
Approved Approved
Under Section 14 (1) (a) Under Section 14 (5)
Za Supervisor Engineer under the Act
Durham Area Office Southern Region
GTA District, Maple Aurora
Attachments
1061
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
Memorandum
To: Walter Evans, Director of Public Works
From: Nancy Taylor, Deputy Treasurer
Date: June 5, 1995
Subject: Concession Rd. 7 Culvert
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During the course of our year end analysis, it was brought to my
attention that the 1993 capital project for Concession Road 7
culvert had 1994 expenditures of $58,259.81. There was no 1994
budget provided for this item. This project was budgetted in 1993
for $50,000 and $41,638 . 38 was spent in 1993. This results in a
total overexpenditure of $49,898. 19 . This item should have been
brought to Council for authorization of the overexpenditure and
approval of tax levy financing. Our auditors did not take
exception to this particular item, but this is one of the areas
that they routinely investigate. In future, please ensure that a
report goes to Council for approval of financing on significant
overexpenditures in order to avoid problems with our auditors.
Thank ou,
iX
ncy aylor
CC. Bill Stockwell, C.A.O.
Marie Marano, Treasurer
Don Patterson, Manager of Operations
ATTACHMENT N0. 4
WD-27-95
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