HomeMy WebLinkAboutTR-39-01
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ON: TR-3901
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting:
General Purpose and Administration Committee
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Res. #&pft- 35?Yo /
Date:
June 4, 2001
Report #:
TR-39-01
FILE#:
By-law #
Subject:
ACCEPTANCE OF CONTRACTS AND QUOTATIONS
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report TR-39-01 be received;
2. THAT the Chief Administrative Officer and The Director of Corporate Services or
the Director of Finance or their designates be authorized to accept the lowest
qualified tender or quotation meeting all terms, conditions and specifications as
required by the Municipality during holiday periods for the term of Council;
3. THAT the Mayor and Clerk subject to recommendation #2 above, be authorized to
execute the necessary contracts or agreements; and
4. THAT an information report and any applicable By-laws be presented at the first
G.PA Committee meeting following holiday periods summarizing the tender or
quotations that have been awarded.
BACKGROUND AND COMMENT:
During holiday periods, there may be occasion where tenders or quotations (budgeted
items) will be required to be opened and awarded. In order to avoid the necessity of
convening a Council meeting and possibly not having a quorum available due to the
holiday period, it would be appropriate for Council to adopt the recommendations
contained in this report.
For efficiency purposes, it is recommended that this procedure be implemented for the
term of Council. This procedure is consistent with the previous term of Council.
In some cases, the low bidder may not be the most qualified with respect to references or
quality of product offered and in these cases, the most appropriate low bid would be
selected.
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REPORT NO.: TR-39"()1
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For the information of Council, staff have confirmed with the Ministry of Municipal Affairs
that establishing this procedure is within Council's authority.
Also, for the Council's information, Schedule "A" attached details which tenders are
tentatively scheduled for closing and/or awarding during the summer recess.
Should Council not wish these tenders to be awarded under the proposed method for the
summer Council break, they may alternatively schedule a special Council meeting.
Respectfully submitted,
Reviewed by,
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Ie arano, H.BSc., AMCT.,
Treasurer
Franklin Wu, M.C.I.P.,R.P.P.,
Chief Administrative Officer
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Schedule "A"
N/A
Driveway Paving
June 6, 2001
June 20, 2001
$35,000.00 Newcastle Arena June 6, 2001 June 20, 2001
2000 Budget Public Works Garage June 20, 2001 July 4, 2001
Expansion
$30,000.00 Fold Down Seat July 4, 2001 July 18, 2001
Replacement - Garnet B.
Rickard Recreation Complex
$50,000.00 Clarington Fitness Centre June 27, 2001 July 11, 2001
Roof replacement
$40,000.00 Garnet B. Rickard Recreation June 27, 2001 July 13, 2001
Complex Roof Replacement
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