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Home My WebLink AboutTR-33-01 ON: TR-33-01 ~ . THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Report #: May 22, 2001 TR-33-01 File # I~Y,r- Res. tt(d1t-;3L({)--o! Meeting: General Purpose and Administration Committee Date: FILE#: By-law # Subject: TENDER CL2001-22, MECHANICAL EQUIPMENT MAINTENANCE CONTRACT Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report TR-33-01 be received; 2. THAT Tri-Air Systems, Scarborough, Ontario, with a total bid of $4,950.00 (plus G.S.T.) for Part "A" and a Journeyman hourly rate of $63.50, be awarded Part "A" of the Mechanical Equipment Maintenance Contract, as required by the Municipality of Clarington; 3. THAT Jack Burgess Plumbing and Heating, Bowmanville, Ontario, with a total bid price of $1,296.00 (plus G.S.T.) for Part "B" and a Journeyman hourly rate of $48.00 be awarded Part "B" of the Mechanical Equipment Maintenance Contract, as required by the Municipality of Clarington; 4. THAT pending satisfactory service and pricing the contracts be extended for a second and third year; and 5. THAT the funds expended be drawn from the respective facilities Mechanical Equipment Maintenance Accounts. BACKGROUND AND COMMENT: Tenders were advertised and invited with bids being received and tabulated as per Schedule "A" attached. 936 REPORT NO.: TR-33-01 PAGE 2 The general scope of the work is to provide all necessary labour, materials and equipment to perform service maintenance, inspections, repairs as requested and emergency calls on mechanical equipment, as required by the Municipality of Clarington. The contract is for the period May 30, 2001 to May 29, 2002, with an option to renew for a second and third year, pending satisfactory service and pricing. All pricing is to remain firm for the first year. Due to the variation in the type of equipment located at each Municipal facility, the contract is divided into Part "A" and Part "B". Part "A" covers the mechanical equipment located at the following facilities: Bowmanville Fitness Centre Bowmanville Library Bowmanville Museum Animal Control Visual Arts Centre Fire/Court Building Gamet B. Rickard Recreation Complex Ken Hooper Fire Hall - Station #1 Clarington Beech Centre Orono Orono Town Hall Clarke Museum Clarke Library Newcastle Villaae Newcastle Community Town Hall Newcastle Lions Pool Newcastle Village Fire Hall Part "B" covers the mechanical equipment located at the following facilities: Bowmanville Building Services 150 Port Darlington Road 937 REPORT NO.: TR-33-01 PAGE 3 Enniskillen Enniskillen Fire Station #5 Newcastle Villaae Brownsdale Community Centre Darlinaton Hampton Municipal Building Courtice Fire Station Darlington Arena Kendal Kendal Community Centre Under the general terms and conditions of Tender CL2001-22, the Municipality may without invalidating the bids, award the contract in whole, or in part, whichever is in the best interest of the Municipality of Clarington. The total expenditure for this contract for 2000 was approximately $97,639.10. Of this total, only $6,096.50 was for preventative maintenance. Any emergency repairs that may be requested over and above the total bid amounts for Part "A" and Part "B" are charged at the hourly rate. Of the $86,007.89 total for emergency repairs, approximately $55,393.29 is for labour and the balance of $30,614.60 is for parts. Note, the prices tendered by the low bidder for Part "A", Tri-Air Systems, represent an increase of 1 % for regular Journeyman's hourly rates, and for overtime Journeyman's hourly rates. The prices tendered by the low bidder for Part "B", Jack Burgess, represent an increase of 7% for regular Journeyman's hourly rates, and for overtime Journeyman's hourly rates. 938 REPORT NO.: TR-33-01 PAGE 4 After further review and analysis of the bids submitted, it was mutually agreed by the Public Works Department, the Purchasing Manager and respective facilities managers, that the low bidders, Tri-Air Systems, and Jack Burgess Plumbing and Heating, be recommended for the contract award for Parts A and B respectively. 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