HomeMy WebLinkAboutTR-30-01
ON: TR3001
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
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REPORT
Report #:
May 22nd, 2001
TR-30-01
File# F/frr
Res. tt6Jtfl- )37~/
Meeting:
General Purpose and Administration Committee
Date:
FILE#:
By-law #
Subject:
CL 2001-17, ONE (1) LOADER BACKHOE
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report TR-30-01 be received;
2. THAT B.E. Larkin Equipment Ltd., Peterborough, Ontario, with a total bid in the
amount of $75,900.00 (including PST), being the lowest responsible bidder meeting
all terms, conditions and specifications of Tender CL 2001-17, be awarded the
contract to supply one (1) Loader Backhoe as required by the Municipality of
Clarington, Department of Public Works; and
3. THAT the funds be provided from the 2001 Public Works Equipment Reserve
Account # 2900-00010-0000.
BACKGROUND AND COMMENT
Tenders were publicly advertised and invited for the supply and delivery of one (1)
Loader Backhoe, as required by the Department of Public Works.
Tenders were received and tabulated as follows:
Ontrac Equipment Services Inc.
Peterborough, ON
8,E. Larkin Equipment Ltd.
Peterborough, ON
Toromont-Cat
Concord, ON
$75,900.00
$99,784.35
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REPORT NO.: TR-30-01
PAGE 2
Upon review of the low bid, it was revealed that it did not meet the tender specifications
in several areas including, engine size, turning clearance, loader operating capacity and
backhoe operating capacity.
After further review and analysis of the tender by Public Works and Purchasing, it was
mutually agreed that B.E. Larking Equipment Ltd., Peterborough, Ontario, be
recommended for the contract to supply and deliver one (1) only Loader Backhoe, to
the Municipality of Clarington, as required by the Department of Public Works.
It is staff's opinion that the trade in offered ($33,820.00) exceeds that which would be
realized at the Regional Auction Sale and it is therefore recommended that it be
accepted.
The required funds, in the amount of $75,900.00, will be provided from the 2001 Public
Works Equipment Reserve Account # 2900-00010-0000, and are within the budget
allocation of $110,000.00 as reflected on page 149, of the Capital Budget.
The following summary provides a list of 2001 equipment purchases and reflects an
overall under budget expenditure.
CL2001-2, 60,000 GVW Dump (TR-12-01)
CL2001-3, Two (2) 39,000 GVW (TR-13-01)
CL2001-7, Two (2) 15,000 GVW (TR-16-01)
CL2001-10, Two (2) 4 X 4, Pick-up Trucks (TR-17-01)
CL2001-14, Boom Flail Mower (TR-28-01)
CL2001-15, Rubber Tired Loader (TR-29-01)
CL2001-16, 4 X 4, Tractor Loader (Report not required)
Cl2001-17, Loader Backhoe, (TR-30-01)
$150,000,00
$150,000,00
$75,000.00
$75,000.00
$60,000.00
$85,000.00
$40,000.00
$110,000.00
$745.000.00
928
$151,947.20
$159,319.85
$71,449.50
$53,801.60
$94,384,19
$122.011,55
$16,541.96
$75,900.00
$745,355.85
.
REPORT NO.: TR-30-01
PAGE 3
Although the total actual awards are $745,355.85, the GST rebate will be approximately
$26,000.00.
The Treasurer has reviewed the funding requirements and concurs with the
recommendations. Queries with respect to department needs, specifications, etc.,
should be referred to the Director of Public Works.
The subject firm has previously provided satisfactory service for the Municipality of
Clarington.
Respectfully submitted,
Reviewed by,
M~~B&.AMCT
Treasurer
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Franklin Wu, M.C.I.P.,R.P.P.,
Chief Administrative Officer
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l(~A ". / il~~
aphen A. ke
Director of Public Works
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929