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DN: TR2901
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Report #:
May 22, 2001
TR-29-01
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File # Fffl,?:
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Res. #6fll,)%-o{
Meeting:
General Purpose and Administration Committee
Date:
FILE#:
By-law #
Subject:
CL 2001-15, ONE (1) RUBBER TIRED LOADER
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report TR-29-01 be received;
2. THAT Ontrac Equipment Services Inc., Peterborough, Ontario, with a total bid in the
amount of $122,011.55 (including PST), being the lowest responsible bidder
meeting all terms, conditions and specifications of Tender CL 2001-15, be awarded
the contract to supply one (1) Rubber Tired Loader as required by the Municipality of
Clarington, Department of Public Works; and
3. THAT the funds be provided from the 2001 Public Works Equipment Reserve
Account # 2900-00010-0000.
BACKGROUND AND COMMENT
Tenders were publicly advertised and invited for the supply and delivery of one (1)
Rubber Tired Loader, as required by the Department of Public Works.
Tenders were received and tabulated as follows:
BE Larkin Equipment Ltd.
Peterborough, ON
Ontrac Equipment Services Inc.
Peterborough, ON
Strongco Equipment
Mississauga, ON
Toromont-Cat
Concord, ON
$117,185.00
$122,011.55
$145,281.80
$159,885.65
924
REPORT NO.: TR-29-01
PAGE 2
Upon review of the low bid, it was revealed that the submission did not meet the tender
specifications with respect to the hydraulic system and the axles and the brakes.
After further review and analysis of the tender by Public Works and Purchasing, it was
mutually agreed that Ontrac Equipment Services Inc., Peterborough, Ontario, be
recommended for the contract to supply and deliver one (1) only Rubber Tired Loader,
to the Municipality of Clarington, as required by the Department of Public Works.
It is staff's opinion that the trade in offered ($59,220.00) exceeds that which would be
realized at the Regional Auction Sale and it is therefore recommended that it be
accepted.
The required funds, in the amount of $122,011.55, will be provided from the 2001
Public Works Equipment Reserve Account # 2900-00010-0000, and exceed the budget
allocation of $85,000.00 as reflected on page 149, of the Capital Budget.
The following summary provides a list of 2001 equipment purchases as shown on
pages 149 and 150 of the Capital Budget and reflects an overall under budget
expenditure.
CL2001-2. 60,000 GVW Dump (TR-12-01)
CL2001-3, Two (2) 39,000 GVW (TR-13-01)
CL2001-7, Two (2) 15,000 GVW (TR-16-01)
CL2001-10, Two (2) 4 X 4, Pick-up Trucks (TR-17,Ol)
CL2001-14, Boom Flail Mower (TR-28-01)
CL2001-15, Rubber Tired Loader (TR,29-01)
CL2001-16, 4 X 4, Tractor Loader (Report not required)
CL2001-17, Loader Backhoe, (TR-30-01)
$150,000.00
$150,000.00
$75,000.00
$75,000.00
$60,000.00
$85,000,00
$40,000.00
$110,000.00
$745,000.00
$151,947.20
$159,319.85
$71,449.50
$53,801.60
$94,384.19
$122,011.55
$16,541.96
$75,900.00
$745,355.85
Although the total actual awards are $745,355.85, the GST rebate will be approximately
925
.
REPORT NO.: TR-29-01
PAGE 3
It is therefore recommended that the additional funds be drawn from the 2001 Public
Works Equipment Reserve Account as there are sufficient funds remaining as reflected
above.
The Treasurer has reviewed the funding requirements and concurs with the
recommendations. Queries with respect to department needs, specifications, etc.,
should be referred to the Director of Public Works.
The subject firm has previously provided satisfactory service for the Municipality of
Clarington.
Respectfully submitted,
Reviewed by,
U~~
arie Marano, H.BSc., AMCr.,
Treasurer
Franklin Wu, M.C.I.P.,R.P.P.,
Chief Administrative Officer
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