HomeMy WebLinkAboutTR-28-01
ON: TR2801
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THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
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REPORT
Date:
May 22, 2001
TR-28-01
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Meeting:
General Purpose and Administration Committee
Report #:
FILE#:
By-law #
Subject:
CL 2001-14, ONE (1) BOOM FLAIL MOWER
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report TR-28-01 be received;
2. THAT Evergreen Farm and Garden Limited, Orono, Ontario, with a total bid in the
amount of $94,384.19 (including PST), being the lowest responsible bidder meeting
all terms, conditions and specifications of Tender CL 2001-14, be awarded the
contract to supply one (1) Boom Flail Mower as required by the Municipality of
Clarington, Department of Public Works; and
3. THAT the funds be provided from the 2001 Public Works Equipment Reserve
Account # 2900-00010-0000.
BACKGROUND AND COMMENT
Tenders were publicly advertised and invited for the supply and delivery of one (1)
Boom Flail Mower, as required by the Department of Public Works.
Tenders were received and tabulated as follows:
Bob Mark Ford Tractor Sales (1987) Ltd.
Lindsay, ON
Evergreen Farm & Garden Limited
Orono, ON
$91,188.72
$94,384.19
*Note: GST is not applicable as this equipment is zero-rated.
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REPORT NO.: TR-28-01
PAGE 2
The terms and conditions of the specifications included the provision that any part of
the equipment proposed that would favour cost effective maintenance, lifecycle and
service ability would be a consideration in the tender award. In this regard, the engine
proposed by Evergreen Farm & Garden Ltd. is easier and more cost effective to
maintain than a conventional cast iron engine. If there is one cylinder failure, the one
cylinder can be repaired, rather than machining all cylinders as in the case of a
conventional engine.
After further review and aoalysis of the tender by Public Works and Purchasing, it was
mutually agreed that Evergreen Farm & Garden Ltd., Orono, Ontario, be recommended
for the contract to supply and deliver one (1) only Boom Flail Mower, to the Municipality
of Clarington, as required by the Department of Public Works.
It is staffs opinion that the trade in offered ($15,000.00) exceeds that which would be
realized at the Regional Auction Sale and it is therefore recommended that it be
accepted.
The required funds, in the amount of $94,374.19, will be provided from the 2001 Public
Works Equipment Reserve Account # 2900-00010-0000, and exceed the budget
allocation of $60,000.00 as reflected on page 149, of the Capital Budget.
The following summary provides a list of 2001 equipment purchases as shown on
pages 149 and 150 of the Capital Budget and reflects an overall under budget
expenditure.
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REPORT NO.: TR-28-01
PAGE 3
CL2001-2, 60,000 GVW Dump (TR-12-01)
CL2001-3, Two (2) 39,000 GVW (TR-13-01)
CL2001-7, Two (2) 15,000 GVW (TR-16-01)
CL2001-10, Two (2) 4 X 4, Pick-up Trucks (TR-17-01)
CL2001,14, Boom Flail Mower (TR-28-01)
CL2001-15, Rubber Tired Loader (TR-29-01)
CL2001-16, 4 X 4, Tractor Loader (Report not required)
CL2001-17, Loader Backhoe, (TR-30-01)
$150,000.00
$150,000.00
$75,000.00
$75,000.00
$60,000.00
$85,000.00
$40,000.00
$110,000.00
$745,000,00
$151,947.20
$159,319,85
$71,449,50
$53,801,60
$94,384,19
$122,011.55
$16,541.96
$75,900.00
$745,355.85
Although the total actual awards are $745,355.85, the GST rebate will be approximately
$26,000.00.
It is therefore recommended that the additional funds be drawn from the 2001 Public
Works Equipment Reserve Account as there are sufficient funds remaining as reflected
above.
The Treasurer has reviewed the funding requirements and concurs with the
recommendations. Queries with respect to department needs, specifications, etc.,
should be referred to the Director of Public Works.
The subject firm has previously provided satisfactory service for the Municipality of
Clarington.
922
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REPORT NO.: TR-28-01
Respectfully submitted,
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Marie Marano, H.BSc., AMCr.,
Treasurer
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PAGE 4
Reviewed by,
Or~~
Franklin Wu, M.C.I.P.,RP.P.,
Chief Administrative Officer
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