HomeMy WebLinkAboutTR-22-01 Addendum
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THE CORPORATION OF TIlE MUNICIPALITY OF CLARINGTON
Meeting:
REPORT
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File #FJfll:----
Date: May 7, 2001
Res. #17;1-- "307-0/
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Report No.: ADDENDUM TO REPORT TR-22-01
By-Law #
Subject:
CONTRACT CL2001-11, CENTRE STREET AND GRANT LANE
RECONSTRUCTIONILOWE STREET AND BEECH AVENUE STORM
SEWERS, BOWMANVILLE
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Addendum to Report TR-22-01 be received; and
2. THAT Report TR-22-01 be lifted from the table and the recommendations in Report TR-22-
01 be approved, FORTHWITH.
REPORT
1.0 ATTACHMENTS
No.1: Key Map - Proposed Lowe Street and Beech Avenue Storm Sewer Improvements
No.2: Report TR-22-01
2.0 BACKGROUND
2.1 At the April 30, 2001 Council meeting, the following resolution was passed:
"THAT Report TR-22-01 be tabled and leave be granted for the Director of
Public Works to report back to Council on the repercussions of not
completing the subject work at this time, the costs related to the delaying of
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REPORT NO.: ADDENDUM TO REPORT TR-22-0l
PAGE 2
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the tender award and the possibility of future expansion of the parking lot at
the Clarington Beech Centre."
2.2 Hydro Conversion
On April 30, 2001 Council requested additional information regarding costs related to
converting overhead hydro to an underground system if the conversion were to be
completed after the reconstruction of Centre Street. Based on information provided by
Veridian, and estimates prepared by TSH, the following net additional costs have been
identified:
. Additional Directional Boring Costs
. Sidewalk Restoration
. Restoration Related to House Service Trenches
$32,800
$4,500
$9,800
$47,100
2.3 The original estimate for the hydro conversion was $270,000. It was calculated based on the
following assumptions:
. Estimate assumes work is coordinated with the reconstruction of Centre Street;
. Includes 34 house services, 11 street lights and poles, 4 pad mount transformers,
7 concrete encased road crossings;
. Based on 50% directional bored and 50% open trench installation;
. House services torpedoed from main trench;
. Minor restoration works (assumes full restoration under Centre Street works);
and
. Excludes connection charges at the individual homes (i.e. "stack" removal and
associated repair) estimated at $600 per house.
2.4 Lowe Street and Beech Avenue Storm Sewer WOIks
Provisional works included in Contract CL200l-ll for Lowe Street and Beech Avenue are
shown on Attachment No. 1. They include storm sewers, associated appurtenances and
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REPORT NO.: ADDENDUM TO REPORT TR-22-01
PAGE 3
trench restoration. Bill Humber, in his delegation on behalf of the Old Bowmanville
Neighbourllood Association, requested the removal of this provisional item. The reasons for
the inclusion of the Beech Avenue and Lowe Street storm sewers were to:
. Correct a storm sewer deficiency on Lowe Street and avoid the unnecessary
installation of a temporary manhole on Lowe Street;
. Allow the Municipality some flexibility in its dealings with the Clarington
Beech Centre parking and drainage issues. The proposed storm sewer works on
Beech Avenue provide a potential outlet for any drainage works that may be
required at the Clarington Beech Centre. The works are not solely for the
purpose of providing an outlet for the Clarington Beech Centre as they will also
be required to provide a drainage outlet for the future improvements on Beech
Avenue and Lowe Street, scheduled for 2003; and
. Realize the financial benefit of having the works included in a large contract.
Should the works be constructed independently, or as part of a smaller contract
for the Clarington Beech Centre, it is estimated that the costs could be increased
by up to 25% ($10,000 - $12,000).
Should the provisional Beech Avenue storm sewer works not be approved, the works would
then terminate in the south boulevard of Lowe Street, opposite Beech Avenue, and result in
a reduction of $34,322.59 from the total tender amount.
3.0 REVIEW AND COMMENT
3.1 By delaying the approval ofTender CL2001-11, the Municipality has exceeded the 30 day
period in which the Tender is open for acceptance. The Tender now may only be accepted
with the consent of the successful Bidder. To date, Ron Robinson Limited has expressed
their willingness to accept the award of the contract.
REPORT NO.: ADDENDUM TO REPORT TR-22-01
PAGE 4
3.2 Should the contract be deferred to the point where it would have to be re-tendered, the
Municipality would incur additional tendering costs of approximately $5,000.
3.3 An additional cost to the Municipality, which cannot be quantified but would have a long-
term impact, is the cost of jeopardizing the Municipality ofClarington's credibility with the
construction industry. This may result in less competition during the tendering process
and/or higher overall pricing to compensate for the uncertainty associated with bidding in
the Municipality of Clarington.
3.4 Historically, prices are lower for projects tendered early in the construction season and
increase for projects tendered later in the year. If the hydro issue is not resolved until later
this year, or sometime next year, and the Municipality decides to delay tendering until this
time, it runs the risk of higher seasonal pricing.
3.5 It should be noted that it was the Region of Durham's need to replace deficient watermain
and sanitary sewer on Centre Street that initiated the full reconstruction of the street. Should
Contract CL2001-11 not be awarded, there is the possibility that the Region of Durham may
proceed to tender their required improvements on Centre Street independent of the
Municipality's road works. This would result in inconvenience to residents because two
major reconstruction projects would take place on Centre Street. By installing the Region's
services separately, this would still require Clarington's installation of storm sewers, curb,
sidewalks and the remainder of the road, which is exactly what all stakeholders wanted to
avoid. If the Region's and the Municipality's works were tendered as two independent
projects, additional costs would be incurred.
4.0 CONCLUSION
4.1 The delay or cancellation of a municipal reconstruction project reduces staffs ability to
effectively plan the Municipality's Capital Works program.
4.2 The Old Bowmanville Neighbourhood Association has said that they would not like the
work on Centre Street to proceed unless it is done in conjunction with the overhead hydro
REPORT NO.: ADDENDUM TO REPORT TR-22-01
PAGE 5
conversion on Centre Street. Since the underground wires will not be undertaken at this
time, and directional boring will allow retroactive installation, it would be prudent to
proceed with the tendered reconstruction at this time.
Respectfully submitted,
Reviewed by,
ORIGINAL SIGNED BY
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Director of Public Works
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Franklin Wu,
Chief Administrative Officer
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03/05/01
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~ LOWE STREET & BEECH AVENUE
i PROVISIONAL STORM SEWER WORK
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SCAI..E: 00NlRACT No.~ JllltUCT:
1:750 CL2001-11 12-10920
OIlA'MNG NO.:
A TT ACHMENT No. 1
ADDENDUM TO REPORT NO.: TR-22-01
ON: TR.22-D1
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT #2
REPORT
Meeting:
Council
File #
Date:
April 30th, 2001
Res. #
Report #:
TR-22-01
FILE#:
By-law #
Subject
CL2001.11, CENTRE STREET, AND GRANT LANE
RECONSTRUCTION I LOWE STREET AND BEECH AVENUE STORM
SEWERS, BOWMANVILLE
RECOMMENDATIONS:
It is respectfully recommended to Council the following:
1. THAT Report TR-22-01 be received;
2. THAT Ron Robinson Limited., Bowmanville, Ontario, with a total bid in the amount
of $824,725.39 (including G.S.T.), being the lowest responsible bidder meeting all
terms, conditions and specifications ofTender CL2001-11, be awarded the
contract for the Centre Street and Grant Lane Reconstruction I Lowe Street and
Beech Avenue Storm Sewers, Bowmanville as required by the Department of
Public Works;
3. THAT funds required in the amount of $265,000.00 for Centre Street and Grant
Lane Reconstruction be drawn from the Public Works Account #7205-00005-0261;
and
4. THAT funds in the amount of $130,000.00 required for Centre Street and Grant
Lane Reconstruction be drawn from the carried over 2000 Public Works budget;
and
5. THAT funds in the amount of $63,000.00 required for the Lowe Street and Beech
Avenue Storm Sewers be drawn from the Public Works Account
#7205-01005-0261; and
6. THAT the additional funds required for Centre Street and Grant Lane,
Reconstruction, in the amount of $37,000.00 be re-allocated from Lowe Street and
Beech Avenue Storm Sewers Account #7205-01005-0261; and
7. THAT the attached By-law marked Schedule "A" authorizing the Mayor and Clerk
to execute the agreement be approved.
BACKGROUNC AND COMMENT
Tender specifications were provided by Totten Sims Hubicki Associates for the Centre
Street and Grant Lane Reconstruction I Lowe Street and Beech Avenue Storm Sewers,
Bowmanville, as required by the Department of Public Works.
ATTACHMENT NO.: 2
ADDENDUM TO REPORT NO.: TR-22-01
REPORT NO.: TR-22-01
PAGE 2
Tenders were advertised in the local papers, as well as the Daily Commercial News.
Subsequently, tenders were received and tabulated as per Schedule "B" attached.
The Municipality of Clarington's portion of the total project cost, including Project
Administration, as detailed in the letter from Totten Sims Hubicki Associates, marked
Schedule "C" is estimated at $495,000.00. Included in the total tendered price is work to
be completed on behalf of the Region of Durham for which they will be invoiced
separately.
Funds in the amount of $265,000.00 required for the Centre Street and Grant Lane
Reconstruction will be drawn from the 2001 Public Works Capital Budget Account #7205-
00005-0261, as identified on page 124, with $130,000.00 being provided from the Public
Works 2000 Capital Budget carry over for the project.
Funds in the amount of $63,000.00 required for the Lowe Street and Beech Avenue
Storm Sewers will be drawn from the Public Works Account #7205-01005-0261 as
reflected on page 126 of the 2001 Capital Budget. As the amount is below the
$100,000.00 allocated, it is recommended that the remaining funds of $37,000.00 be re-
allocated to Centre Street and Grant Lane Reconstruction.
Public Works have obtained a cost estimated of $75,000.00 for placing duct work to
accommodate a possible future underground hydro supply. Recognizing that Public
Works and Treasury Staff are not recommending that conversion to underground services
be undertaken, the $75,000.00 for placement of duct work is not incluaed in the amount
of this contract. Although the duct work is not presently included, it has been identified in
the tender such that the work can be incurred in the later project stages if Veridian deems
that the early placement of these ducts would be beneficial toward the future conversion
of the existing overhead hydro distribution system to an underground system.
The cost breakdown 'and overrun is addressed in the attached letter from Totten Sims
Hubicki Associates.
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REPORT NO.: TR-22-01
PAGE 3
The low bidder has previously performed satisfactorily for the Municipality of Clarington in
recent years.
The Treasurer has reviewed the funding requirements and concurs with the
recommendation. Queries with respect to department needs, specifications, etc., should
be referred to the Director of Public Works.
After further review and analysis of the bids by Public Works, Totten Sims Hubicki
Associates and Purchasing, it was mutually agreed that the low bidder, Ron Robinson
Limited, Bowmanville, Ontario, be recommended for the contract for the Centre Street,
and Grant Lane Reconstruction and Low Street and Beech Avenue Storm Sewers,
Bowmanville.
Respectfully submitted,
Reviewed by,
arie Marano, H.BSc., AMCT.,
Treasurer
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Frank Wu, M.C.I.P., R.P.P.,
Chief Administrative Officer
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Stephen A. Vokes, P. Eng.
Director of Public Works
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Schedule "A"
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW 2001-
Being a By-law to authorize a contract between the
Corporation of the Municipality of Clarington and Ron
Robinson Limited, Bowmanville, Ontario, to enter into an
agreement for the Centre Street, and Grant Lane
Reconstruction and low Street and Beech Avenue Storm
Sewers, Bowmanville.
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS
AS FOllOWS:
1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the
Corporation of the Municipality of Clarington with the Corporation Seal, a contract
between Ron Robinson Limited, Bowmanville, Ontario, and said Corporation; and
2. THAT the contract attached hereto as Schedule "A" form part of this By-law.
By-law read a first and second time this day of .
, 2001.
By-law read a third time and finally passed this day of
, 2001.
John Mutton, Mayor
Patti L. Barrie, Municipal Clerk
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SCHEDULE "B"
BID SUMMARY
CL2001-11, CENTRE STEET, GRANT LANE
AND LOWE STREET RECONSTRUCTION
Bidder Total Bid Amount
Ron Robinson Limited $824,725.39*
Bowmanville, ON
Miwel Construction Limited $847,136.97*
Stouffville, ON
Balterre Contracting Limited $912,748.89
Peterborough, ON
Hardco Construction Ltd. $983,876.91*
Whitby, ON
B.N. Fenton Construction $997,839.20.
Courtice, ON
Pachino Construction Co. Ltd. $1,050,002.14*
Stouffville, ON
Elirpa Construction & Materials Ltd. $1,059,544.57
Pickering, ON
. Bid amended - Extension Error
DN:WP51DATAlBIDSUMMlCL01.11
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. .' Schedule "C.
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II Totten Sims Hubicki Associates
engineers 513 Division Street.
Cobourg, Ontario, Canada K9A 5G6
architects (905) 372-2121 Fax: (905) 372-3621
planners E-mail: cobourg@tsh.ca www.tsh.ca
April 19, 2001
Ms. Lou Ann Birkett, CPP, AMCT p~
Purchasing Manager
Corporation of the Municipality of C1arington
40 Temperance Street APR 2 3 2001
BOWMANVILLE. Ontario.
LlC 3A6 MUNICIPALITY OF CLARINGTON
PURCHASING DEPARTMENT
Dear Ms. Birkett:
Re: Contract No. CL2001-11, Centre Street and Grant Lane Reconstruction and
Lowe Street and Beech Avenne Storm Sewers, Bowrnanville
Tenders for the above project were opened at the municipal offices on Wednesday, March 28, 200 1, at
2:00:00 p.m. The bids received inclusive of GST are summarized as follows:
Bidder Total Bid Amount
Ron Robinson Limited, Bowmanville, ant. $824,725.39 *
Miwel Construction Limited, Stouffville. ant. $847,136.97 *
Balterre Contracting Limited. Peterborou~h. ant. $912,748.89
Hardco Construction Ltd., Whitbv, ant. $983,876.91 *
B.N. Fenton Construction. Courtice, ant. $997.839.20 *
Pachino Construction Co. Ltd.. Stouffville, ant. $1,050,002.14 *
Eliroa Construction & Materials Ltd., Pickerin~, ant. $1,059.544.57
* Bid amended - Extension Error
The low bidders submitted tender has been reviewed and is in order. Ron Robinson Limited
reconstructed Trulls Road for the Municipality of Clarington in 1995. They performed to an
acceptable standard. In 2000 they completed a number of contracts for the Region of Durham and
private developers. These projects were similar in nature to the subject contract and references
contacted indicated their performance was acceptable. We, therefore, recommend acceptance of the
low bid on this Contract. ~,
A cost apportionment is attached which summarizes estimated project costs based on the low bid.
Overall the project is on budget. The Centre Street and Grant Lane portion of the project is estimated
to be approximately $37,000 over budget while the Lowe Street and Beech Avenue Storm Sewer
section is $37,000 under budget. As both project components are to be funded by the tax levy, budget
should be transferred between the two accounts to account for the revised project allocation.
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Municipality of Claringron
April 19, 2001
Schedule "C"
2
In addition to the above noted project components we have also included in the cost apportionment
estimated costs for placing duct work to accommodate a possible future underground hydro supply.
These works estimated at $75,000 were not included in the original project budget but may be incurred
if Veridian deems that the early placement of these ducts would be beneficial toward the future
conversion of the existing overhead hydro distribution system to an underground system.
Deposit cheques may be returned to all contractors except the low and second low bidders.
Should you require any further information. please contact the undersigned.
Yours truly,
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/ William McCrae, P.Eng.
r Senior Project Engineer
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pc: S.A. Vokes. P.Eng.
A.S. Cannella, CET
K. Rand
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