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Home My WebLink AboutTR-21-01 ~~ .., ON: TR-21"()1 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Report #: TR-21-01 FILE#: File # FlrTr Res. #GlIl- ;g,/--o / By-law # ~ 1/ D7VO I Meeting: General Purpose and Adrninistration Cornrnittee Date: Monday, April 23, 2001 Subject: CL2001-13, COURTlCE COMMUNITY COMPLEX EXPANSION RECOMMENDATIONS: It is respectfully recornrnended that the General Purpose and Adrninistration Comrnittee recommend to Council the following: 1. THAT Report TR-21-01 be received; 2. THAT B.W.K. Construction Company Ltd., Pickering, Ontario, with a total bid in the arnount of $1 ,549,440.00 including G.S.T., being the lowest responsible bidder meeting all terms, conditions, and specifications of Tender CL2001-13 be awarded the contract for the Courtice Comrnunity Cornplex Expansion; 3. THAT the funds required in a total arnount of $2, 103,890.00 ($1,549,440.00 tender + $144,450.00 consulting + $405,000.00 equiprnent and furnishings + $5,000.00 printing and disbursements) be drawn frorn account #7607-00005-0501; and 4. THAT the attached By-law rnarked Schedule "B" authorizing the Mayor and Clerk to execute the agreement be approved. BACKGROUND AND COMMENT Subsequent to report CS-06-01 (Schedule "C" attached) a pre-qualification of prospective bidders took place with 8 firrns being invited to bid. Due to other cornmitrnents and a busy construction season, two of the potential bidders did not submit a tender for the Courtice Cornmunity Complex Expansion. A sumrnary of the bids received is attached marked Schedule "A". 914 , REPORT NO.: TR-21-01 PAGE 2 It is recommended that the total funds required for this project in the amount of $2,103,890.00 ($1,549,440.00 tender + $144,450.00 consulting + $405,000.00 equiprnent and furnishings + $5,000.00 printing and disbursernents) be drawn frorn account #7606-00005-0501 and are within the total budget allocation of $2,205,000.00 ($2,005,000.00 allocation in the 2001 Capital Budget + $200,000.00 allocation in the 2000 Capital Budget). Note, although G.S.T. has been included in the funding required, the Municipality will be entitled to a 100% rebate of any G.S.T. paid. Upon further review of the bids by Purchasing, Cornmunity Services, and the consultant, it was mutually agreed that B.W.K. Construction Cornpany Ltd., Pickering, Ontario be recornmended for the contract award for the Courtice Cornmunity Cornplex Expansion. The Treasurer has reviewed the funding requirements and concurs with the recommendation. Queries with respect to department needs, specifications, etc. should be referred to the Director of Cornmunity Services. Respectfully subrnitted, Reviewed by, a 'e Marano, H.BSc., AMCT., Treasurer .~ Franklin Wu, M.C.I.P.,RP.P., Chief Administrative Officer MM*LAB*km DN;WP51 DATA IREPORTSI'TR21 01 915 SCHEDULE A BID SUMMARY CL2001-13 COURTICE COMMUNITY COMPLEX EXPANSION B.W.K. Construction Company Ltd. Pickering, ON Struct-Con Construction Ltd. Brarnpton, ON Gerr Construction Ltd. Courtice, ON Ball Construction Inc. Kitchener, ON Frank Pellegrino General Contracting Ltd. Toronto, ON W.V. Wallans Contracting Ltd. Carrying Place, ON $1,549,440.00 $1,606,834.00 $1,616,850.00 $1,708,320.00* $1,719,707.23 $2,093,000.00 * Bid arnended - extension error DN:H:BIDSUMM/CL01-13 916 I ' SCHEDULE "B" THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW 2001- Being a By-law to authorize a contract between the Corporation of the Municipality of Clarington and B.W.K. Construction Cornpany Ltd., Pickering, Ontario, for the Courtice Community Complex Expansion. THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the Corporation of the Municipality of Clarington with the Corporation Seal, a contract between B.W.K. Construction Company Ltd., Pickering, Ontario, and said Corporation; and 2. THAT the contract attached hereto as Schedule "A" forrn part of this By-law. By-law read a first and second time this day of , 2001. By-law read a third tirne and finally passed this day of ,2001. John Mutton, Mayor Patti L. Barrie, Municipal Clerk 917 Schedule "C" THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: Special General Purpose and Administration Committee File # Date: February 16, 2001 Res. # Report #: Subject: CS-06-01 By-law # COURTICE COMMUNITY COMPLEX - EXPANSION Recommendations: It is respectfully recornmended that the General Purpose and Adrninistration Cornrnittee recornrnend to Council the following forthwith: . 1. THAT Report No. CS-06-01 be received; 2. THAT the Site Plan (attachrnent #1) identifying the proposed expansion be approved; 3. THAT the Floor Plan (attachrnent #2) be f'!pproved in principle; 4. THAT staff be authorized to proceed with Contractor Pre-qualification Process 5. THAT staff be authorized to proceed to issue Tender call for construction of the. Courtice Comrnunity Cornplex FORTHWITH. 1.0 BACKGROUND 1.1 At the February 28th, 2000 Council Meeting, Council approved the expenditure for design fees for the Capital Project Expansion at the Courtice Community Cornplex. .... 1.2 On June 26th, 2000, Council further approved the recornrnendation to hire Thornas E. Brown Architects Incorporated of Toronto, as architects for the Courtice Cornrnunity Cornplex Expansion. 1.3 Since that tirne, the architects, in conjunction with staff, have prepared concept drawings for floor space, site plan, as well as exterior elevations of the proposed expansion. ..../2 918 I lle" ~__c_----"=:-.::lchedu e REPORT NO.: CS-Q6-Q1 PAGE 3 At the pOint that fitness rnembership reaches projections, this area couid revert to rnernbership floor space to allow for expanded membership services. 5.0 PROJECT BUDGET 5.1 A preliminary construction analysis estimate for this project has been conducted and indicates that the budget appears to be adequate. As previously indicated, however, anticipating market saturation the Architects have been requested to provide recornrnendations at this tirne should the construction cost exceed the available budget amount and the project needs to be downsized. 6.0 PRE-QUALlFICATION PROCESS 6.1 The Staff Project Committee, in conjunction with the Architects, are recomrnending pre-qualification of all contractors in order to meet the qualification and experience expectation for a project of this nature. Accordingly, the committee is recomrnending the Treasury Department proceed with the pre- qualification of contractors. 7.0 TENDER PROCESS 7.1 To ensure an equitable process, it is a committee recornrnendation to work with the Durharn Construction Association throughout the Tendering Process. All drawing documents related to the Courtice Cornrnunity Complex Expansion will be posted at the associations' office. 8.0 COMMENT 8.1 The Building Comrnittee will continue to update Council as to the progress of the project. The next expected report will be for the tender approval for the selection of a General Contractor. Staff is requesting a forthwith approval of this report to rneet advertising deadlines and construction tirneframes to avoid winter conditions. ~, Respectfully subrnitted, Reviewed by, nf'~.~ ~_ Franklin Wu, M.C.I.P., R.P.P. Chief Administrative Officer JPC/BT/ta 920 - . ! ~ " ATTACHMENT #2 TO REPORT CS.Q6.Q1 - ._.._-----~ Schedule "C" -- IllQl so. fT. ~!.f!.~ "=' i= =--1-- [ - ~ - ~tijijr 1L_8 .e. lLlLlLlLlLlLlL ===== t:::Ir:=:lC=:J~ ==..== = d.'~C:::::l = ===== = = = = = = = . - . . - - - - - - - -- ,- - EXISTING FACILITY 1WA"'~#'#"A"'#.l 922