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THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting:
General Purpose and Administration Committee
File #: fO~
Res.#:(;I/1-:J(3 -() /
Date:
April 23, 2001
Report #:
TR-20-01 File #:
By-Law #:
Subject:
FUTURE CAPITAL PROGRAM FOR
CLARINGTON PUBLIC LIBRARY
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report TR-20-01 be received;
2. THAT the time frame for the future Capital Program of the Clarington
Library outlined in Report TR-20-01 be endorsed in principle, taking
into account Capital Budget restrictions and the Development Charge
Program; and
3. THAT Staff be authorized to enter into negotiations with the lessee of
the Courtice Complex for a maximum term of five (5) years; from April
2002 to April 2007.
Background:
1.0 The Library Board met informally with Council recently to outline some issues facing
the Clarington Library Board. At this meeting Staff was asked to review the timing of
the following Capital Projects:
1. Courtice Branch Completion;
2. Newcastle Branch Building; and
3. Northern Branch potential.
2.0 Courtice Branch Completion
2.1 The existing lease agreement terminates on April 30, 2002. The agreement
provides that the municipality enter into negotiations by July 30, 2001, if it
intends to renew the lease.
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Report TR-20-01
FUTURE CAPITAL PROGRAM FOR CLARINGTON PUBLIC LIBRARY
Page 2
2.2 The existing Development Charge Background Study extends from 1999 to
2008. The completion has not been included in the charge and has been
considered excess capacity available for future population growth. The
required five (5) year review of the Development Charge Capital Program is
2005. The preparation of this revision will begin in 2004. The next time frame
for the ten (10) year capital will run from 2005 to 2015, with a required revision
in five (5) years (approximately 2010).
2.3 The Library Director estimates the completion will affect the tax base with
approximately $100,000 operating costs and additional capital costs of
approximately $400,000 to $500,000 relating to equipment and furnishings.
The Director of Community Services estimates that the construction cost of
the completion are approximately $500,000 to $600,000 (estimated at $75.00
to $1 OO.OO/sq. ft, including shelving, retrofit, carpeting, sprinkler system, etc).
Based on the existing Development Charges status, a significant amount of
these costs may not be recoverable, if undertaken in the near future.
2.4 It is recommended that, in light of the current workload of the Library Staff in
the planned completion of the main branch in 2003, the operating cost impact
relating to the Courtice completion and the timing of the project in the existing
Development Charge Program, the completion be included in the next
Development Charge quantum calculation. The new main branch construction
will increase the historical average and may permit a more advantageous
recovery of future library projects from Development Charges. If the project
proceeds before the Development Charges opportunity can be maximized, the
cost will be borne by the tax base.
2.5 II is recommended that the existing tenant lease be renewed for a further
maximum five (5) year term from April 2002 to April 2007. If the completion is
built into the next Development Charge, it will allow the balance of the year
2006 for preparatory arrangements to allow construction to begin in 2007,
after the tenant has vacated.
3.0 Newcastle Branch
3,1 The Newcastle Branch of the Clarington Public Library currently leases the
premises it operates out of. The term of the lease is to 2003. The cost of this
lease is approximately $60,000 annually. Opportunities have been explored
over the past with respect to sharing facilities with local school boards and
purchase of vacant buildings. The opportunities have not resulted in any
change to the existing situation either because of unsuitable location, timing
difference in school site construction and unsuitable buildings. The Newcastle
Separate School Board has a new school project, St. Frances of Assisi,
currently ready for construction. The timing is immediate and therefore it is
not feasible to explore any shared use options with this building.
3.2 The acquisition of the Ruddell Road property in Newcastle for the future
construction of a community complex has been initiated. The project itself has
not been included in the 2000 Development Charge. It is likely that the
revision to the Development Charge Capital Plan to be undertaken in 2005 will
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Report TR-20-01
FUTURE CAPITAL PROGRAM FOR CLARINGTON PUBLIC LIBRARY
Page 3
identify the project for consideration in the latter part of the 2005 to 2015
program. The project at this point is conceptualized as a full range facility that
could reasonably include a library component.
3.3 It is recommended that the present situation continue until such time as the
Newcastle project design, including library, is considered in the Development
Charge Capital Program.
4.0 Northern Branch Potential
4.1 The existing main branch services the northern locations of the municipality.
The completion of services with the new main branch construction will
enhance services to all residents currently serviced by the Bowmanville Main
Branch. The Northern Branch is mentioned in the Library's latest strategic
plan.
4.2 There is no provision in the current Development Charge Program for a
Northern Branch of the Clarington Public Library. It is considered premature
to put forward any concept plan at this point. However, as projects are
constructed and the historical average increased, the inclusion of a northern
branch for inclusion in the Development Charge Program will be considered.
Based on the current requirements, the most likely timing would be beyond the
2012 program.
5,0 The Library Director has reviewed Report TR-20-01 with the Library Board.
Respectfully submitted,
Reviewed by,
d~~
a' Marano, HBSc., AMCT, CMO.,
Treasurer.
Franklin Wu,
Chief Administrative Officer.
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