HomeMy WebLinkAboutWD-73-91 THE CORPORATION OF THE TOWN OF NEWCASTLE
REPORT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE F i I e,#
Date: October 7, 1991 Res. #
Report#: WD-73-9-1 File#: T. 91. 05 By-Law
Subject: FIVE YEAR CONTRACT - BLUE BOX
RECYCLING PROGRAM
Recommendations:
It is respectfully recommended that the General Purpose and
Administration Committee recommend to Council the following:
1. THAT Report WD-73-91 be received;
2 . THAT Contract WB-591, being a five year contract for the curbside
collection of Blue Box recyclable material, Alternative IBI for
collection every two weeks be awarded to Miller Waste Systems for
approximately 8,633 stops at a cost per stop of $0 . 687 for a total
annual cost of $154,203 in 1992 inclusive of all applicable taxes;
3. THAT the Region be urged to continue to fund the curbside
collection of Blue Box recyclable material;
4 . THAT Council approve the by-law attached to Report WD-73-91; and
5 . THAT the contract award be subject to OMB approval.
REPORT
1.0 ATTACHMENTS
NO. 1: Summary of Tender Received for Collection Once Per
Week.
NO.2 : Summary of Tender Received for Collection Once Every
Two Weeks .
NO. 3 : By-law
2
REPORT NO. : WD-73-91 PAGE 2
2.0 BACKGROUND
2 . 1 On July 8, 1991, the General Purpose and Administration Committee
approved the following recommendation:
"That the Town of Newcastle in conjunction with other
interested area municipalities be authorized to invite
tenders for blue box residential curbside collection, but
that the contract award be withheld pending the Region's
confirmation of the continued funding for the blue box
collection program. "
2.2 Tenders Have Been Received
Tenders for Contract WB5-91, which is a co-operative tender for a
five year contract for curbside collection and hauling of blue box
recyclable material were received on September 4, 1991.
Participants in the co-operative tender include the Town of
Newcastle, the City of Oshawa, Whitby, Ajax, Pickering, Township
of Scugog and Township of Uxbridge.
The tenders provided for alternatives for collection once per week
and for collection every two weeks .
The tenders received are summarized on Attachments 1 and 2 .
Browning Ferris Industries also submitted a tender which was
rejected because it was incomplete.
Prices were obtained for fine and mixed paper, magazines and mixed
plastics to provide a price, so that if in the future, it becomes
necessary to recycle these materials, a price will be available to
proceed.
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. . . 3
REPORT NO. : WD-73-91 PAGE 3
Based on an estimated 8,633 stops in 1992, the annual cost based-
on pick-up every week would be $214, 133 and based on collection
every two weeks would be $154,203, a difference of $59,930 . The
estimated annual cost for collection of the igloos is $53,000 .
The contract is for five years and begins on February 1, 1991.
Provision has been made in the contract to adjust the rate annually
based on the Consumer Price Index. Negotiations are taking place
with the existing contractor, Muscillo Transport Ltd. to extend his
contract to the end of January, 1992 .
2.3 Question of Who Pays Has Not Been Resolved
At the present time the area municipalities manage the contract for
the blue box recycling program and the Region pays the costs .
However, the Region has not yet dealt with who will pay the costs
in 1992 .
Report 91-J-26, "Financing of Recycling Collection Costs" was
submitted to the Region's Waste Reduction Committee on August 27,
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1991 and to the Region's Finance and Administration Committee on
August 28, 1991 . The Report has the following recommendation:
"In light of the lack of available sources of financing
in 1991 and 1992, including the uncertainty surrounding
the method of calculating the residential rebate
receivable from Metro, and the financial implications of
establishing a transfer station in Durham Region, the
g ,
Area Municipalities assume full financial responsibility
for recycling collection costs, effective January 1,
1992 . (Recycling collection includes the current -blue
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box program, igloo program and all other collection costs
currently funded by the Region. ) "
Both committees tabled the report.
. . .4
REPORT NO. : WD-73-91 PAGE 4
3.0 REVIEW AND COMMENT
3.1 The Problem
The problem is that the present contract for the collection of
recyclable materials expires on December 31, 1991, and the last
meeting at which Council can deal with this issue in 1991 is the
Council meeting scheduled for October 15, 1991.
3 .2 At a joint meeting of the Region's Waste Reduction Committee and
the Finance and Administration Committee held on Wednesday,
September 25, 1991, the above recommendation was not approved.
The joint committees approved the following:
"THAT we recommend to Council:
a) THAT the Region of Durham continue to finance blue box
collection subject to further recommendations from the Waste
Reduction and Finance and Administration Committees; and
b) THAT the matter be reviewed by the end of September, 1992 . "
This recommendation will be considered by Regional Council on
Wednesday, October 2 .
3 .3 The Region has also advised us that it is almost certain that the
rebate in 1992 will be based on weight rather than population. It
is estimated that this would result in a reduction in the rebate
of about $442,000 in 1992 which will be applied to the 1993 rate.
3 .4 The estimated cost for Blue Box collection in 1992 is $154,000 and
for Igloo collection is $53,000 for a total of $207,000.
The annual rate per pick-up for garbage collection and disposal and
for the recycling program in 1991 is $150 . The cost of the Blue
Box collection and Igloo collection would increase the rate by
about $14 for a total of $164 .
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. . .5
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REPORT NO. : WD-73-91 PAGE 5
3.5 In addition to the above increase, it is quite likely that there
will be additional increases in 1992 because of the Transfer
Station that the Region is required to build. There are so many
unknowns at the present time that no attempt has been made to
estimate the magnitude of these increases for garbage disposal in
1992 .
4.0 CONCLUSION AND RECOMMENDATIONS
4 . 1 If the Blue Box Recycling Program is to continue in 1992, it is
necessary that the Town enter into a contract with Miller Waste
Systems not later than the October 15th Council Meeting.
4 .2 Since the annual saving between once per week and once every two
weeks collection is about $60,000, it is recommended that the
option of collection once every two weeks be chosen.
Respectfully submitted, Recommended for presentation
to the Committee,
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-----------------
Walter A. Evans, P.Eng. , Lawrence Kotseff,
Director of Public Works Chief A in strative Officer
Respectfully submitted,
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Marie Marano, H.B.Sc . , AMCT
Treasurer
WAE*hj
September 25, 1991
Attachment
Date Prepared : 1991 09 09 Prepared by: M. Sims
------------------------------------------------------------------------
Contract WB5-91
Co-operative Tender for the Curbside Collection and
Hauling of Blue Box Materials
-------------------------------------------------------------------------
Tender Comparison - All Municipalities
------------------------------------------------------------------------
Alternative A -Collection Once per Week
------------------------------------------------------------------------
Contractor Item No. of Unit Price Total Weekly Total Annual
No. Stops Per Stop Cost Cost 0 52)
------------------------------------------------------------------------
Miller Waste 1 94752 $0. 477 $45, 196. 70 $2,350,228. 61
Systems 2 94752 0. 033 3, 126. 52 162,594. 43
3 94752 0. 033 3, 126. 82 162,594. 43
4 94752 0. 066 6,253. 63 325, 188. 86
Total 94752 0. 609 57, 703. 97 3,000,606. 34
Laidlaw Waste 1 94752 0. 4985 47,233. 87 2,456, 161 . 34 '
Systems Ltd 2 94752 0. 05 4 ,737. 60 246,355. 20
3 94752 0. 02 1 ,895. 04 98,542. oe
4 94752 0. 09 8,527. 68 443, 439. 36
Total 94752 0. 6585 62,394. 19 3,244,497. 98
J & F Waste 1 94752 0. 55 52, 113. 60 2,709,907. 20
Systems Inc 2 94752 0. 02 095. 04 98,542. oe
3 94752 0. 02 1 ,895. 04 98,542. 08
4 94752 0. 04 3,790. 08 197,084. 16
Total 94752 0. 63 59 ,693. 76 3, 104 ,075. 52
Muscillo 1 94752 0. 563 53 ,345. 38 2,773,959. 55
Transport Ltd 2 94752 0. 012 1 , 137. 02 59, 125. 25
3 94752 0. 033 3, 126. 82 162,594. 43
4 94752 0. 046 4 ,358. 59 226,646. 78
Total 94752 0. 654 61 ,967. 81 3,222,326. 02
WMI Waste 1 94752 0. 57 54,00e. 64 2,808,449. 28
Management 2 94752 0. 0137 1 ,298. 10 67,501 . 32
3 94752 0. 0137 1 ,298. 10 67,501 . 32
4 94752 0. 0254 2,406.70 125, 148. 44
Total 94752 0. 6228 59,011. 55 3,068,600. 37
NOTE: Items 1 to 4 are for the collection of the following:
1 Corrugated Cardboard , Glass Jars & Bottles,
Metal Cans, Newspapers, P. E. T. Soft DriVe.
Containers, Telephone Books
2 Fine and Mixed Paper
3 Magazines
4 Mixed Plastics
Al7ACRTI If [10, j
��ID-73-01
r
r'
Prepared: 1991 09 09 Prepared by: M. Sims
------------------------------------------------------------------------
Contract W95-91
Cc-operative Tender for the Curbside Collection and
Hauling of Blue Box Materials
------------------------------------------------------------------------
Tender• Comparison - All Municipalities
------------------------------------------------------------------------
Alternative B -Collection Once every 2 Weeks
- -----------------------------------------------------------------------
Contractor Item No. of Unit Price Total Cost Total Annual
No. Stops Per Stop for 2 Weeks Cost 026)
------------------------------------------------------------------------
Miller• Waste 1 94752 $0. 687 $65,094. 62 $1 ,692,460. 22
Systems 2 94752 0. 065 6, 158. 88 160 , 130. 88
3 94752 0. 065 6, 158. 88 160, 130. 88
4 94752 0. 131 12,412. 51 322 ,725. 31
Total 94752 o. 948 89,524. 9�� 2 ,335,447. 30
Laidlaw Waste 1 94752 0. 8982 85, 106. 25 2,212 ,762. 41
Systems Ltd 2 94752 0. 09 8,527. 68 221 ,719. 68
3 94752 0. 036 3,411 . 07 88,687. 87 '
4 94752 0. 17 16, 107. 54 418,SO3. 84
Total 94752 1 . 1942 113, 152. 84 2 ,941 ,973. 80
J & F Waste 1 94752 1 . 07 101 ,3e4. 64 2,636,000. 64
Systems Inc 2 94752 0. 023 2, 179. 30 56,661 . 70
3 94752 0. 063 5,969. 38 155,203. 78
4 94752 0. 087 8,243. 42 214,329. 02
Total 94752 1 . 243 117,776. 74 3,062, 195. 14
Musci1lo 1 94752 1 . 0e 102,332. 16 2,660,636. 16
Transport Ltd 2 94752 0. 04 3,790. 08 98,542. 08
3 94752 0. 04 3,790. OS 98 ,542. x:18
4 94752 0. 08 7,5e0. 16 197 ,084. 16
Total 94752 1 . 24 117,492. 48 3,054,804. 48
WM I Waste 1 94752 1 . 14 1 i 18,017. 28 2,808,449. 28
Management 2 94752 0. 0273 2,586. 73 67 ,254. 97
3 94752 0. 0273 2,586. 73 67,254. 97
4 94752 0. x:1508 4,813. 40 125, 148. 44
Total 94752 1 . 2454 118,004. 14 3,06e, 107. 66
NOTE: Items 1 to 4 are for the collection of the following:
1 Corrugated Cardboard , Glass Jars & Bottles,
Metal Cans, Newspapers, P.E. T. Soft Drink
Containers, Telephone Books
2 Fine and Mixed Paper
3 Magazines
4 Mixed Plastics
'ATTICIf'-EI NT 110,2
U161
THE CORPORATION OF THE TOWN OF NEWCASTLE
BY-LAW NUMBER 91-
Being a By-Law to authorize the execution
of a contract with
Miller Waste Systems, Markham, Ontario
in respect to the Co-Operative Tender WB5-91,
for the Curbside.Collection and Hauling of
Blue Box Recyclable Material
THE CORPORATION OF THE TOWN OF NEWCASTLE HEREBY ENACTS AS FOLLOWS:
1. That the Mayor and Clerk are hereby authorized to execute,
on behalf of the Corporation of the Town of Newcastle, and seal
with the Corporation Seal, a Contract between Miller Waste
Systems, Markham and said Corporation, which is attached hereto
and marked Schedule "B".
2. That this By-Law not take effect until approved by the Ontario
Municipal Board, pursuant to Section 64(1) of the Ontario
Municipal Boart Act.
By-Law read a first and second time this day of September, 1991.
By-Law read a third time and finally passed this day of September,
1991.
Mayor
Clerk
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ATTACHE dT f 1Q R 3
WD-73-91