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THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Date:
March 26, 2001
File# FJr/~
Res. #CI!l-- /fJ-cJ I
Meeting:
General Purpose and Adrninistration Cornrnittee
Report #:
TR-17-01
FILE#:
By-law #
Subject:
CL 2001-10, TWO (2) ONLY 4 X 4 PICK-UP TRUCKS
RECOMMENDATIONS:
It is respectfully recornrnended that the General Purpose and Adrninistration ComrniUee
recornrnend to Council the following:
1. THAT Report TR-17-01 be received;
2. THAT J.E.Quantrill Chev Olds Cadillac Ltd., Port Hope, Ontario, with a total bid in
the arnount of $53,801.60 (including taxes), being the lowest responsible bidder
meeting all terms, conditions and specifications of Tender CL 2001-10, be awarded
the contract to supply Two (2) only 4 X 4 Pick-up Trucks, as required by the
Municipality of Clarington, Departrnent of Public Works; and
3. THAT the funds be provided frorn the 2001 Public Works Equiprnent Reserve
Account # 2900-00010-0000.
BACKGROUND AND COMMENT
Subsequent to Council approval of Report TR-78-00 requesting early budget approval,
tenders were publicly advertised and invited for the supply and delivery of Two (2) only
4 X 4 Pick-up Trucks, as required by the Department of Public Works.
Tenders were received and tabulated as per Schedule "A" attached.
After further review and analysis of the tender by Public Works and Purchasing, it was
mutually agreed that J.E.Quantrill Chev Olds Cadillac Ltd., Port Hope, Ontario, be
recornrnended for the contract to supply and deliver Two (2) only 4 X 4 Pick-up Trucks,
to the Municipality of Clarington, as required by the Departrnent of Public Works.
It is staff's opinion that the trade in offered exceeds that which would be realized at the
Regional Auction Sale and it is therefore recommended that it be accepted.
909
REPORT NO.: TR-17-01
PAGE 2
The required funds, in the arnount of $53,801.60 are provided for in the 2001 Public
Works Equiprnent Reserve Account # 2900-00010-0000, as reflected on page 149 of
the 2001 Draft Capital Budget, and are within the $75,000.00 (replaces Two (2) one ton
trucks at $35,000 each) allocated for this purchase.
The Treasurer has reviewed the funding requirements and concurs with the
recornrnendations. Queries with respect to departrnent needs, specifications, etc.,
should be referred to the Director of Public Works.
The subject firrn has previously provided satisfactory service for the Municipality of
Clarington.
Respectfully subrnitted,
Reviewed by,
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Franklin Wu, M.C.I.P.,RP.P.,
Chief Adrninistrative Officer
arie Marano, H.BSc., AMCT.,
Treasurer
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Director of Public Works
MM*LAB*krn
910
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BID SUMMARY
TENDER CL2001-10
TWO (2) 4 X 4 PICK-UP TRUCKS
Bidder
Trade-In
911
SCHEDULE "A"
Total Bid Amount
(Taxes and Trade Included)