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DN: TR1201
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Date:
March 5, 2001
File # II f7E'
Res. #t;/;1-1 "-0/
Meeting:
General Purpose and Adrninistration Cornrnittee
Report #:
TR-12-01
FILE#:
By-law #
Subject:
CL 2001-2, ONE (1) ONLY CAB AND CHASSIS, 60,000 G.V.W.
TANDEM DIESEL DUMP TRUCK CIW PLOW EQUIPMENT
RECOMMENDATIONS:
It is respectfully recornrnended that the General Purpose and Adrninistration Cornmittee
recornrnend to Council the following:
1. THAT Report TR-12-01 be received;
2. THAT Sheehan's Truck Centre, Burlington, Ontario, with a total bid in the arnount of
$151,947.20 (including taxes), being the lowest responsible bidder meeting all
terms, conditions and specifications of Tender CL 2001-2, be awarded the contract
to supply one (1) only Cab and Chassis, 60,000 G.v.w. Tandern Diesel Durnp Truck
c/w plow equiprnent, as required by the Municipality of Clarington, Departrnent of
Public Works; and
3. THAT the funds be provided frorn the 2001 Public Works Equiprnent Reserve
Account # 2900-00010-0000.
BACKGROUND AND COMMENT
Subsequent to Council approval of Report TR-78-00 requesting early budget approval,
tenders were publicly advertised and invited for the supply and delivery of one (1) only
Cab and Chassis, 60,000 G.V.W. Tandern Diesel Durnp Truck with plow equiprnent, as
required by the Departrnent of Public Works.
Tenders were received and tabulated as per Schedule "A" attached.
After further review and analysis of the tender by Public Works and Purchasing, it was
rnutually agreed that Sheehan's Truck Centre, Burlington, Ontario, be recornmended for
the contract to supply and deliver one (1) only Cab and Chassis, 60,000 G.v.w.
Tandern Diesel Durnp Truck with plow equiprnent, to the Municipality of Clarington, as
required by the Departrnent of Public Works.
911
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REPORT NO.: TR-12-01
PAGE 2
It is staff's opinion that the trade in offered exceeds that which would be realized at the
Regional Auction Sale and it is therefore recornmended that it be accepted.
The required funds, in the arnount of $151,947.20 are provided for in the 2001 Public
Works Equiprnent Reserve Account # 2900-00010-0000. As reflected on page 149 of
the 2001 Draft Capital Budget, $150,000.00 was allocated for this purchase, however
with the GST rebate, the funds required will be approxirnately $146, 268.00.
The Treasurer has reviewed the funding requirements and concurs with the
recornrnendations. Queries with respect to department needs, specifications, etc.,
should be referred to the Director of Public Works.
The subject firrn has previously provided satisfactory service for the Municipality of
Clarington.
Respectfully submitted,
Reviewed by,
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Franklin Wu, M.C.I.P.,RP.P.,
Chief Administrative Officer
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Stephen A. Vokes, P. Eng.
Director of Public Works
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912
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SCHEDULE "A"
BID SUMMARY
TENDER CL2001-2
ONE (1) 60,000 GVIfII TANDEM DIESEL DUMP TRUCK
CIW PLOW EQUIPMENT
Bidder
Trade-In
Total Bid Amount
(Taxes and Trade Included)
15 , 4 .
913