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Home My WebLink AboutWD-32-92 THE CORPORATION OF THE TOWN OF NEWCASTLE REPORT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File# LkaAqoE Date: MARCH 16, 1992 Res. # Report#:__W[ 2_-92_ File#: ._PB�4D_ 2 1 By-Law# Subject: OVERSIZING OF STORM SEWERAGE FACILITIES Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report WD-32-92 be received; and 2 . THAT Mr. J. C. Simmonds be advised that The Corporation of The Town of Newcastle does not wish to participate in a study to develop a cost sharing policy for storm sewerage facilities related to plans of subdivision. ---------------------------------------------------------------- REPORT 1.0 ATTACHMENTS No. 1: Correspondence dated September 25, 1991, from Mr. J. C. Simmonds, The Corporation of The City of Oshawa. /2 REPORT NO. : WD-32-92 PAGE 2 2.0 BACKGROUND 2 . 1 At a meeting held on October 15, 1991, Council considered a letter dated September 25, 1991, from Mr. J. C. Simmonds, Director of Engineering, The Corporation of The City of Oshawa, and passed Resolution #C-625-91: "THAT the correspondence dated September 25, 1991, from J. C. Simmonds, Director of Engineering, The Corporation of The City of Oshawa, regarding the oversizing of storm sewerage facilities related to plans of subdivision, be received; THAT the correspondence be referred to the Director of Public Works for review and preparation of a report to be submitted to the General Purpose and Administration Committee; and THAT J. C. Simmonds be advised of Council's decision. " 3.0 REVIEW AND REPORT 3 . 1 With the passing of Development Charge By-laws, most municipalities in the province will require a policy for cost sharing for storm sewerage facilities related to subdivisions . Since it is a common requirement, The Corporation of The City of Oshawa suggested that the city, in conjunction with area municipalities, invite consulting firms to submit proposals for undertaking a detailed analysis for the establishment of a storm drainage facility cost sharing policy. i 3.2 Unfortunately, because of pressure from developers to prepare subdivision agreements, The Corporation of The Town of Newcastle has proceeded to develop such a policy. Therefore, it is felt that to participate in the proposed study by The Corporation of The City of Oshawa would be redundant. . . ./3 ! 936 REPORT NO. : WD-32-92 PAGE 3 3 . 3 This matter has been discussed with Mr. Simmonds and he has been advised that we will share with him our method of dealing with the problem when it is available. Respectfully submitted, Recommended for presentation to the Committee, Walter A. Evans, P.Eng. , Lawrence . ` Kotseff, Director of Public Works Chief Adm'n strative Officer WAE*ph March 5, 1992 Attachment . pc: Mr. J. C. Simmonds, P.Eng. Director of Engineering Department of Public Works The Corporation of The City of Oshawa 50 Centre Street South Oshawa, Ontario L1H 3Z7 I i DEPARTMENT OF PUBLIC WORKS THE CORPORATION OF THE CITY OF OSHAWA AHO n MURDOCH ROBERTSON, B.A.Sc., P.Eng. DIRECTOR OF PUBLIC WORKS 50 CENTRE STREET Soul H OSHAWA,ONTARIO L1H 3Zi TEL.416-725-7351 19 91 0 9 2 5 FAX 416-436-5694 Mr. Walter Evans, P. Eng. Town of Newcastle Director of Public Works 40 Temperance Street Bowmanville, Ontario L1C 3A6 Mr. Wayne Hancock, P. En w l4.l1. 1t 'µ � -Y, Town of Whitby 301951 Director of Public Works �` SEP ,. 575 Rossland Road East Y. " ,Z Whitby, Ontario 'LIN 2M8 � Dear Sirs: - - —•- '- 3S OVERSIZING OF STORM SEWERAGE FACILITIES RELATED TO PLANS OF SUBDIVISION Please find attached a copy of the Director of Public Works' Report Item No. 133-91 dated 1991 08 28. The report outlines the current City of Oshawa policy for the oversizing of storm sewerage facilities: related to .plans of -subdivision, changes anticipated by implemerttation of The Development Charges Act, 1989, and a recommendation that consulting firms be invited to submit proposals for undertaking a detailed analysis for the establishment of a storm drainage facility cost sharing policy. The Director of Public Works' Report was adopted by the Public Works Committee on 1991 08 28. At that meeting, the Committee requested that staff contact other area municipalities to determine if they would be interested in participating in the study. Please review the attached report and advise if your municipality has any interest in jointly participating and cost sharing in the proposed study. If you require .any additional information in this regard, please feel free to contact Stan Stacey at extension 309. Yours truly, i J.C. Simmonds, P. Eng. Director of Engineering JCS/gc Attach. ATTACHMENT N0. 1 ? (� f <j WD-32-92 CONTAINS RECYCUO PAPER 1 88-50 REPORT ITEM NO. 133-91 TO: THE PUBLIC WORKS COMMITTEE CITY OF OSHAWA MEETING DATE: Wednesday, 1991 08 28 FROM: THE DIRECTOR OF PUBLIC WORKS SUBJECT City of Oshawa policy for the oversizing of storm sewerage facilities to accommodate upstream drainage 4T2 RECOMMENDATION 1. That the proposes: action with respect to the oversizing of storm drainage facilities as outlined in the Director of Public Works' report on Item No. 133-91 dated 1991 08 28 be approved. 2. That a copy of the Director of Public Works' report dated 1991 08 28 on Item No. 133-91 be forwarded to the Central Lake Ontario Conservation Authority. REPORT The present City of Oshawa storm sewer policy for subdivisions requires that a subdivider of land construct storm sewerage facilities of sufficient size to accommodate all of the upstream drainage area. The existing policy makes no provision for cost sharing the oversizing. The Development Charges Act, 1989, will reduce the.:municipality's ability to require the oversizing of storm sewers and drainage ponds within plans of subdivision, and the construction of ponds external to plans of subdivision as a condition of the subdivision agreement. The City's consultant for the study on development charges, C.N. Watson and Associates Ltd., in their draft report dated 1991 07 05 have noted that if it were possible for the municipality to anticipate all such costs and to incorporate them into the development charge, that would be the solution. However, it also notes that there are difficulties carrying out such a costing exercise in advance of the necessary engineering work being completed. In the circumstance, the consultant has suggested that the City investigate various options/alternatives for the financing and administration of both storm drainage facilities and the oversizing of storm sewers. The matter of cost sharing for the oversizing of storm sewerage facilities (storm sewers and ponds) is a complex issue and will require a detailed review and analysis. It is proposed that as a first step in this process, the City invite proposals from a minimum of three consulting engineering firms. The consultants will be requested to prepare a proposed terms of reference, a detailed outline of the process intended to be followed, the time frame and the cost to carry out the assignment. I REPORT TO THE PUBLIC ITEM NO. 133-91 WORKS COMMITTEE (Continued) - 2 - MEETING DATE: 1991 08 28 The second step would be the evaluation of the three proposals by a Technical Co-ordinating Committee for the project, and a further report to the Public Works Committee with the intent of recommending that one of the consultants be retained for this project. . The Technical Co-ordinating Committee would include representation from the Central Lake Ontario Conservation Authority and the City's Planning and Development, Community Services and Public Works Departments, with a representative of the Public Works Department performing the role of Chairperson. The direction to the consultants for submission of proposals would require that the terms of reference detail their approach to the study. As a minimum, the consultant's proposal will have regard for the City's storm sewer design criter��G� ;;�a�:siorm water management poifefes, the Ministry of Natural Resources and Department of Oceans and Fisheries storm water management policies with respect to fish habitat and ground water recharge, together with a review of storm sewer cost sharing policies of other municipalities of similar size, geographic location and geomorphic conditions. The consultants will be required to evaluate cost sharing alternatives utilizing. existing plans of subdivision and to consider the impact, if any, on the resources of the City. The report resulting from the study will recommend a preferred alternative together with guidelines for the preparation of a policy and procedure. i i i - 9 - MINUTES OF THE PUBLIC WORKS COMMITTEE MEETING, 1991 08 28 (Continued) rr�m NO. 131-91 Waste Re ction Week 1991 09 29 - 1991 10 06 Mr. Robertson vised that this report was being withdrawn as _+hP matter has been addressed. ITEM NO. 132-91 Tender No. 19-91 One 1 Onl T 'tor Loader One (VOnly Tractor Loader Baekhoe The Chairman referred to the report o the T asurer and Director of Finance on this item. Moved by Councillor Pidwerbeeki, "Th the low sponsible bids received be awarded as follows: Case Power and Equipment, Item 1 (After Trade) $ 31,011.35 Rexdale Item 2 (After Trade) 49 188.40 (Alternate) Total Award 80 1 75 " CARRIED ITEM NO. 133-91 City of Oshawa policy for the oversizing of storm sewerage facilities to accommodate upstream drainage The Chairman referred to the report of the Director of Public Works on this item. Councillor Diamond noted that with the enactment of the Development Charges Act, other municipalities will possibly experience the same difficulties with requiring subdividers to provide oversizing of storm sewer and drainage ponds in their plans of subdivision. She suggested that staff contact other area municipalities to determine if they would be interested in a joint cost sharing for the project by the consultant who will be retained for the study. Moved by Councillor Diamond, 1. That the proposed action with respect to the oversizing of storm drainage facilities as outlined in the Director of Public Works' report on. Item No. 133-91 dated 1991 08 28 be approved. 2. That a copy of the Director of Public Works' report dated 1991 08 28 on Item No. 133-91 be forwarded to the Central Lake Ontario Conservation Authority:" CARRIED File: E-3100 Meeting Date: September 3, 1991 cp 2 FS To: Department Head Department of: City Clerk ' s G Community Services Economic Development Fire Personnel G Planning and Development ✓ Public Works City Sn l-dtor' s Treasury and Finance Other: Item 2 FIFTEENTH Report of the Public Works Committee 2. City of Oshawa policy for the oversizing of storm sewerage facilities to accommodate upstream drainage Recommendation 1. That the proposed action with respect to the oversizing of storm drainage facilities as outlined in the Director of Public Works' report on Item No. 133-91 dated 1991 .08 28 be approved. 2. That a copy of the Director of Public Works' report dated 1991 08 28 on Item No. 133-91 be forwarded to the Central Lake Ontario Conservation Authority. i Clerk ' s Department