The URL can be used to link to this page

Home My WebLink AboutTR-06-01 . , r d ON; TR-06-01 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON ., REPORT Date: February 19, 2001 File # fiffr Res. d;l-~v. -;1 / Meeting: General Purpose and Adrninistration Cornrnittee Report #: TR-06-01 FILE#: By-law # Subject: DURHAM PURCHASING CO-OPERATIVE SUPPLIER / CONTRACTOR INFORMATION NIGHT RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report TR-06-01 be received; 2. THAT participation by the Municipality of Clarington Purchasing Division in the Durharn Purchasing Co-operative Supplier / Contractor Information Night be endorsed; and 3. THAT the required funds in an approximate amount of $600.00 be drawn from the Purchasing Division's current operating budget. BACKGROUND AND COMMENT As Council is aware, on Septernber 7,2000, the Municipality of Clarington hosted its first ever Supplier Inforrnation Night at the Courtice Cornrnunity Cornplex. Based on the success of this event, the Durham Purchasing Co-operative is planning to hold a sirnilar event on March 29, 2001 at the Durham District School Board Education Centre. Participating agencies include the municipalities of Ajax, Clarington, Oshawa, Pickering, Whitby, the Regional Municipality of Durham and the Durharn District School Board. Once again the focus of the evening will be to encourage and educate local suppliers and contractors on the public bidding process. The evening will include welcorne and opening rernarks frorn Roger Anderson, Regional Chair frorn the Regional Municipality of Durharn. 901 REPORT NO.: TR-06-01 PAGE 2 -If To prornote the event, advertising will be placed in the local newspapers, on the internet, the Clarington Cornrnunity Activity Guide as well as other participating agencies local publications. In addition personal invitations will be sent to suppliers whose names will be drawn frorn the participating agencies list of potential bidders. For information purposes, a copy of the draft advertisernent and proposed agenda is attached rnarked schedule "A". It is anticipated that the total cost of holding this event will be approxirnately $3500.00 - $4000.00, with the Municipality of Clarington portion being approxirnately $500.0 to $600.00. It is recornrnended that the required funding be drawn from the Purchasing Division current operating budget. It is our hope that this event will further enhance the comrnunication between the Purchasing Division and both current and prospective suppliers. Respectfully subrnitted, Reviewed by, / ~> [/ZS-- LM r~arano, H.BSc., AMCT., Treasurer o~~ Franklin Wu, M.C.I.P.,R.P.P., Chief Adrninistrative Officer MM*LAS*krn 902 ~el~~~~g?~~n Oi'<TAAlv ~ THE DURHAM DIS1RICT SCHOOL BOARD LIl'I"" ., ::"'/'? :~;;., ~CiI'fCI. .!l.... .... I". - -'_ .. 1 .= Schedule "A" Suppliers / Contractors are cordially invited to attend the DURHAM PURCHASING CO-OPERATIVE SUPPLIER/CONTRACTOR INFORMA nON NIGHT Thursday, March 29th, 2001, from 7:00 p.m. to 9:30 p.m. Durham District School Board, Education Centre 400 Taunton Road ~ Whitby. The evening will include opening remarks from Roger Anderson, Regional Chair and speakers From the: Construction Association, Workplace SaFety & Insurance Board, &<v.B. White Insurance Company in conjunction with a representative for the Surety Industry, and the Municipalities of Clarington, Whitby, Ajax, Pickering and Oshawa, The Regional Municipality of Durham and The Durham District School Board. Both current and prospective suppliers alike will receive valuable information with respect to current projects; construction liens; tendering procedures; the bid depository; how to obtain bonding; the competitive local opportunities as well as other issues of topical interest. ~~~~~re~ro~~~~~~~~ro~~ will re entered into a draw for some great door prizes, donatro by our speakers and host agencies. Don't miss this unique "no charge" opportunity to learn about the public bidding process, ask questions, and increase your business potential. For further information or to register for the event, please contact Kim McDonald, Purchasing Division, Municipality of Clarington at (905) 623-3379, Ext. 267. 903 Supplier Information Session DRAFT . Durham Purchasing Co-operative March 29, 2001 AGENDA Speaker I Topic I 7:00 - 7:05 Vera Jeffery Felgemecher, CP.P. 1 Introductions I Manager" Supply & Services Citv of Pickerinf! 7:05 - 7:10 Roger Anderson, Regional Chair, Welcome from the Region of Ref!ional Municipality of Durham Durham 7:10 - 7:20 Jerry Barber, CP.P. O. ~ Co-operative Opportunities Purchasing Manager ~ Municipal Opportunities City of Oshawa 7:20 - 7:30 LouAnn Birkett. CP.P., A.At C T. ~ Best practices Municipality of Clarington ~ By-laws ~ How to avoid difficulties 7:30- 7:45 Keith Miller, A.LL C, CRAt ~ Surety Bonds W.B. White Insurance ~ What are they? London Guarantee Company ~ Why are they necessary? ~ Tvoes of Bonds 7:45 - 8:00 ??????? ~ Irrevocable Letter of Credit Roval Bank 8:00 - 8:15 Break I I 8:15 - 8:30 Lawson Gay, President ~ Bid Depository Durham Construction Association ~ C CD. C Contract Document ~ Construction Lien Process 8:30 - 8:45 Rob Rovazzi ~ Certificate of Clearance Manager for Municipal, Electrical and ~ What it does and what it Education Sectors, Workplace Safety and means Insurance Board fWSIBi ~ Indeoendent Ooerator Status 8:45 - 9:00 Keith Miller, A.LL C, CRAt ~ Liability & Disability W.B. White Insurance Insurance 19:00-9:151 Bob Gallant, Supervisor ~ Closing Remarks Supply and Services Division ~ Questions and Answers Regional of Municipality of Durham ~ Draw for door prizes 904