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Home My WebLink AboutWD-90-92 THE CORPORATION OF THE TOWN OF NEWCASTLE REPORT Meeting: HYDRO LIAISON COMMITTEE File# Date: NOVEMBER 27 , 1992 Res. # Report#: File #: _P1L,1_Q_,n By-Law# Subject: REGION OF DURHAM DARLINGTON NUCLEAR EMERGENCY PLAN Recommendations: It is respectfully recommended that the Hydro Liaison Committee recommend to Council the following: 1 . THAT Report WD-90-92 be received; 2 . THAT a consultant be hired to prepare a Town of Newcastle Darlington Nuclear Emergency Plan at a maximum cost of $10, 000 subject to $4,500 being provided by the Regional Municipality of Durham under its Joint Emergency Preparedness Program Funding Allocation received for this purpose; 3. THAT the balance of the cost of $5,500 related to the preparation of the Town's Nuclear Emergency Plan be obtained from Station Account "B" related to the Darlington Generating Station Impact Agreement; 4 . THAT the Town of Newcastle support the Region of Durham's suggestion that the Area Municipalities hire the same consultant for the preparation of their Nuclear Emergency Plans; 5 . THAT the terms of reference for the Town's Nuclear Emergency Plan be prepared in consultation with the Town staff and that the terms of reference be subject to the approval of the Town; /2 5 REPORT WD-90-92 PAGE 2 6 . THAT subject to the approval of the Orono Arena Community Centre Board, the Orono Arena be designated as an Evacuation Centre and the Region be authorized, in consultation with the Board, to install up to six additional shower stalls in the arena at the expense of the Region or Ontario Hydro; 7 . THAT the Newcastle Fire Station be designated an Exposure Control Centre and that the Region be authorized to make the upgrades to the fire hall as detailed in Attachment No. 7 to Report WD-90-92 in consultation with the Town at the Region's or Ontario Hydro's expense and in accordance with the Region's Draft Nuclear Emergency Response Plan for the Darlington Generating Station; and 8 . THAT the Region of Durham, the Town of Pickering, the Town of Ajax, the Town of Whitby and the City of Oshawa be advised of Council's decision. ---------------------------------------------------------------- REPORT 1.0 ATTACHMENTS No. 1: Region of Durham Darlington Nuclear Emergency Plan (Under Separate Cover) No. 2 : Figure 1 - Primary Zone and Response Sections No. 3: Responsibilities of Municipal Control Groups No. 4 : Town of Newcastle Emergency Plan No. 5: List of Committees No. 6 : Report 92-S-57 No. 7 : List of Upgrades for the Newcastle Fire Hall 2.0 BACKGROUND 2 . 1 On May 20, 1992, the Region of Durham circulated a revised Draft Darlington Nuclear Emergency Plan to the Area Municipalities and other stakeholders for their review and comment. I . . . /3 000 ( i i REPORT WD-90-92 PAGE 3 2.2 The revised draft plan, which is an update of the plan which was adopted by Regional Council in 1990 was prepared in wide consultation by means of several committees which are listed in Attachment No. 5. 3.0 REVIEW AND COMMENT 3 . 1 Town of Newcastle Responsibilities: The only responsibility that the Town of Newcastle had in the original 1990 plan is that the Mayor of the Town was a member of the Region of Durham Control Group and was the first alternate as head of the Control Group in the absence of the Regional Chairman in the case of a nuclear emergency at the Darlington Nuclear Generating Station. The revised draft plan delegates a large number of additional responsibilities to the Area Municipalities concerned. These responsibilities are listed in an Annex to Appendix 1, page 54 of the revised draft plan (refer to Attachment No. 3) . 3 .2 Orono Arena Community Centre Board: Clause 3 . 8 . 2 of the draft revised plan designates the Orono Arena as a Reception Centre. The Region has requested that the Town give formal approval to use the Orono Arena as a Reception Centre. The Region has indicated that six additional shower stalls will be required and will be provided at the cost of the Region of Durham or Ontario Hydro. It is recommended that this matter be dealt with subject to the approval of the Orono Arena Community Centre Board. 3 .3 Newcastle Fire Hall: I Clause 3 . 9 .2, page 23 of the revised plan designates the Newcastle Fire Hall as an Exposure Control Centre. The Region proposes to make some upgrades to the fire hall at the cost of the Region of Durham or Ontario Hydro. These upgrades are listed in Attachment No. 7 . I . . . /4 0007 REPORT WD-90-92 PAGE 4 3 .4 Town of Newcastle Emergency Plan: The existing Town of Newcastle Emergency Plan for non-nuclear emergencies was prepared in 1987 and requires updating. Town staff are preparing a new Emergency Plan. 3 .5 General Public Notification: The 1990 Region of Durham Darlington Nuclear Emergency Plan did not have an effective system to notify the public of a nuclear emergency. The revised plan deals with this problem. The details of the proposed system to be used for general public notification are outlined by the Chief Administrative Officer of the Region of Durham in Report 92-5-57 (refer to Attachment No. 6) . It should be noted that one of the recommendations in the report is "all expenses related to the lease/purchase of equipment and making the notification system operational should be borne by Ontario Hydro" . 3 . 6 Retaining a Consultant: Mr. Aleem Alfridi, Emergency Planning Co-ordinator, Region of Durham has suggested that the Area Municipalities of Pickering, Ajax, Whitby, Oshawa and Newcastle hire a consultant to prepare their respective Municipal Emergency Response Plan to implement the Region's Nuclear Emergency Plans for the Pickering and Darlington Generating Stations . The estimated cost to each Municipality for the consultant is $10,000 . The Region has advised that there is funding available from the Joint Emergency Planning Program to pay 45 percent of the cost of the consultant, on the stipulation that the project be completed by March 31, 1993 . i . . . /5 UUUb i I i REPORT WD-90-92 PAGE 5 It has also been suggested that the Area Municipalities hire the same consultant. This will provide for certain efficiencies and benefits that will reduce the overall cost of the studies . The Towns of Ajax and Pickering and the City of Oshawa have advised the Region that they are prepared to proceed with the project, utilizing the Joint Emergency Program funding and that they agree with hiring the same consultant. The terms of reference for the preparation of the Town's plan will be undertaken in consultation with the Town staff and will be subject to the approval of the Town. It is recommended that the balance of the cost of $5,500 related to the preparation of the Town's Nuclear Emergency Plan be obtained from Station Account "B" related to the Darlington Generating Impact Agreement. Respectfully submitted, Recommended for presentation to the Committee, Walter A. Evans, P.Eng. , Lawrence E. Kotstf ,Director of Public Works Chief Administrt i e Officer WAE*hj November 19 , 1992 attachments i PC Regional Municipality of Durham 605 Rossland Road Whitby, ON L1J 7C4 ATTENTION: Don Evans, C.A.O I . . . /6 0009 REPORT WD-90-92 PAGE 6 Town of Pickering One The Esplanade Pickering, ON L1V 6K7 ATTENTION: Noel Marshall, C.A.O. Town of Ajax 65 Harwood Avenue Ajax, ON L1S 2H9 ATTENTION: David Low, C.A.O. Town of Whitby 575 Rossland Road East Whitby, ON L1N 2MB ATTENTION: William Wallace, C.A.O. City of Oshawa 50 Centre Street South Oshawa, ON L1H 3Z7 ATTENTION: Robert Henderson, Clerk i i i o �> 10 FIG 1 — PRIMARY ZONE AND RESPONSE SECTORS . �.;5 7AUk70NAA %TAVVTGNAOA0 is MITCRELL CORlVE}i LEGEND wrsw."`r WJPONK=TON OMN OARY ellL e ;x W STREETS K � uretrrsor� ,, & ¢ r a # ,Zrtzi,J ITH CONCE$510N £ .. Q ADELAW AVE : 14 W � c� g 16 i O f Ya ° 2 M kj Q r 3 Y s1 Y s HASH R9: H!` J/{Q.l,'ONGLSSIAK,� F F...:. .. .. X JRO CONCfSS 10 � 3JOtODxdGCtOX; ..ir�are. Vl� ...: >«.<. ,..: .. ...:r eF "^"^ NASH ROAD 17 011VEAve, 4: c c y l COURT CE m W o 7 � ' 3 PLE GROVE � ar 8<ODRST °' (1 ..zr. •.�w.zr M,. ..JLDD.xSF'.'k'a 3 ::RES.ROAD d7. .,=„RES RDA012 C x 3 18 e ° e ' BASFLINE RO., t I Q� ! ��: �s k"•� .""”' V N/ONWAYIDI M Y ` 6 7 ):. ¢ p µ5, ,. i5 4w r,1 .� 'N/GHWAYf07 '� '�rl� w y r � Y dI r . s k 2 2 2 4 ,G. l: "" Contiguous Zone: Sections 1, 2, 3 and 4 Primary Zone: Sections 1 to 20 ATTACHMENT N0 . 2 WD-90-92 54 . ANNEX C TO APPENDIX 1 RESPONSIBILITIES OF MUNICIPAL CONTROL GROUPS - OSHAWA AND NEWCASTLE 1. Ensure that all members of the Municipal Control Group and those officials of various municipal departments who Have a role to play in the Municipal Plan (paragraphs 2 and 3 below) have studied the Regional Nuclear Emergency Plan for Darlington NGS. They should also be aware of the responsibilities assigned to the city/town municipalities which have been agreed upon after mutual consultations. 2 . Form a "Standing Committee for Nuclear Emergency" at respective municipal level, comprising of at least three members, including one chairperson. Based on the guidelines provided by the Regional Nuclear Emergency Plan for Darlington, the Standing Committee for Nuclear Emergency will prepare the respective Municipal Nuclear Emergency Plan to meet the assigned responsibilities. The Regional Emergency Planning Coordinator will provide guidance and help where necessary. 3 . Develop own municipal emergency response organization, make the necessary preparation and establish the necessary procedures to implement the Municipal Plan, prepared ' in support of the Regional Plan. Also establish a system for reviewing and updating the Municipal Plan when necessary. 4 . On receipt of initial notification (to respective Mayors from the Regional Chairman; to Town CAO/Clerk from own Mayor, and from the CAO, Region of Durham) , authenticate the message if necessary. The notification message may also be received by the MCG through the Regional Fire Coordinator. Commence internal fan=out notification, including the local police detachments, and simultaneously arrange to set up the Municipal Operations Centre. If the notification message indicates Category 2 notification (standby) , MOC will be set up using minimum staff. In case of Category 3 notification (activate) the MOC will be fully staffed and made operational as soon as possible. Contact will be established with ROC as soon as MOC is set up. A municipal emergency will be formally declared by the MCG. 5. If any immediate Protective Action is recommended by the Shift Supervisor of Darlington NGS in the initial notification, the Staff Sergeant in charge of the Operations Control Centre of Durham Regional Police (or the Duty Officer) shall be responsible to order the implementation of the measure until the RCG has assumed control. Respective MCGs should delegate similar authority to their Fire Chief or the Deputy Fire Chief (normal working hours) and Duty Captain (off working hours) if the protective action ATTACHMENT N0. 3 WD-90-92 0012 55 . recommended falls within the assigned responsibilities of MCG. 6. If the initial notification indicates that the plan is activated, arrange to call in the complete MCG (including the respective Police Divisional Commander or his alternate) and the staff required for carrying out the notification of designated facilities in the municipal limits. Initial public alert notification of the residential areas of the Primary Zone will be carried out by Durham Regional Police Service in the laid down orders of priority, using the police cruisers with sirens and loudspeakers. The MCG of the respective municipality is responsible for notifying the following: a) All Industrial Establishments b) All large Commercial Establishments C) Shopping Plazas, Malls, Large Supermarkets d) Public in recreational facilities such as Parks, Beaches, sports arenas, etc. e) Highrise buildings f) Senior Citizens/Elderly Peoples' Homes g) Special Care facilities h) Group Homes i) Farmhouses, scattered houses and other facilities in Sectors 1, 2, 3 , 7 , 8, 9, 14 , 15, 16, 17 , 18 , 19 and 20 through the pre-designated "Group Coordinators" (see paragraph 10 below) . Sectors 1, 2, 3 and 4 will receive priority in this notification. 7 . Sometimes it may be necessary to order suspension of work in the Industrial and commercial establishments and also to close down the recreational facilities, either with the initial notification or separately. This will also be done through the MCG/MOC, in the same manner. MCG will arrange clearance of all recreational facilities and block the entrances if necessary. Procedures must . be developed to achieve this effectively. 8 . When a sector has been evacuated, the Municipal Fire Department will assist the police in locating and evacuating the people who need assistance in moving out (white cloth on windows/doors) . Similarly, those people who have informed the Region/City/Town Municipality or the Hydro in advance (filled out cards returned after the distribution of emergency brochure) will also be located and evacuated. If possible, any assistance required from the Region for this task should be planned and communicated to the Region in advance. Special short-notice requests for assistance will also be accepted by the Region. i 9 . Respective MCGs will ensure that facilities listed as e) , f) , g) and h) in paragraph 6 above have an evacuation plan 0013 56. in place. The Regional Emergency Planning Staff will guide when so requested. 10. Farmhouses, other scattered houses and other facilities dispersed in sectors 1, 2, 3 , 7, 8, 9, 14 , 15 , 16 , 17 , 18 , 19 and 20 will be notified by telephone, besides the other means. All such units will be listed and grouped into groups of 10-15 units each with one unit designated as the "Group-Coordinator" . The respective MOC will notify the Group Coordinator by phone who will further notify other members of the group. A plan will be developed by the respective MCGs to meet this responsibility. 11. Maintain communication with the Regional Operations Centre using the existing phone lines (line-load protected) and the radio. One radio each with operator(s) from Northshore Amateur Radio Club (HamRadio) Network will be placed in the respective MOCs under the Regional arrangements. See Figure 8 (page 102) for radio network. 12 . Maintain constant contact with respective Mayors at the RCG and with the Regional Operations Officer to receive up-to- date information and ask for help/guidance if necessary. 13 . Maintain the current Sector Safety Status (colour coded) in consultation with the municipal representative at the RCG (paragraph 7 . 2 , page 44) . 14 . Advise respective Mayors and the RCG on the need for any special notification for the public in the Primary Zone or any specific sector. 15. Select and appropriately prepare an alternate location for the Municipal Opertions Centre, preferably outside the Primary Zone, if relocation becomes necessary. i 16. Arrange for maintaining a logbook of events, actions and instructions and keep record of messages and documents related to the emergency. 17. Ensure that all Municipal personnel assigned functions in the Municipal Emergency Plan are suitably trained for their tasks. 18 . Carry out practice of drills and limited exercises to keep procedures current and knowledge up-to-date. 19 . Participate in the Regional exercises, drills and practices when requested to do so. 0014 THE CORPORATION OF THE TOWN OF NEWCASTLE BY-LAW 87-53. being a by-law formulating a plan for protecting property and the health, safety and welfare of the inhabitants in an emergency area WHEREAS the Province of Ontario has passed an Act which provides for the Formulation and Implementation of Emergency Plans (Short title - The Emergency Plans Act, 1983) by the Council of a Municipality; AND WHEREAS this Act makes provision for Head of Council to declare that an emergency exists in the municipality or in any part thereof and also provides Head of Council with authority to take such action or deliver such orders as he considers necessary and are not contrary to law to implement the emergency plan of a municipality; AND WHEREAS the Act authorizes employees of a municipality to take action under the emergency plans where an emergency exists but has not yet been declared to exist; NOW THEREFORE the Council of the Corporation of the Town of Newcastle enacts as follows: 1 . THAT the Emergency Plan attached hereto as Schedule "A" of this By-law is hereby adopted; 2. THAT Head of Council or designated alternate as provided in the plan is empowered to declare an emergency; 3. THAT certain appointed officials or their designated alternates as provided in the Schedule "A" plan are empowered to cause an emergency alert to be issued to members of the Municipal Control Group and to take action under the emergency plans where an emergency exists but has not yet been declared to exist; and 4. THAT annually, the Municipal Control Group will cause the emergency plan to be reviewed and to make such changes to its appendices as are considered appropriate while referring all other changes to Council for further review and approval. By-law read a first and second time this 23rd day of March 1986 By- law read a third time and finally passed this23rd day of March 1986 ATTACHMENT N0. 4 WD-90-92 Mayor i �? 1 F D Clerk T MUNICIPALITY OF THE TOWN OF NEWCASTLE EMERGENCY PLAN TABLE OF CONTENTS FOREWORD INTRODUCTION 1 Purpose 2 Activation 2 MUNICIPAL CONTROL GROUP 2 Authority 3 Implementation and Procedures 3 MUNICIPAL CONTROL GROUP OPERATIONS 3 General 3 Communications and Co-ordination 4 RESPONSIBILITIES 4 Municipal Control Group 4 Head of Council 5 Chief Administrative Officer 5 Senior Police Official 5 Senior Fire Official 6 Director of Public Works 6 Health Representative 7 Social Services Representative g ALERT PROCEDURE Appendix 1 REQUEST FOR ASSISTANCE Appendix 2 DISTRIBUTION LIST Appendix 3 0016 MUNICIPALITY OF THE TOWN OF NEWCASTLE EMERGENCY PLAN This plan has been formulated to assign responsibilities and to guide the immediate actions of key officials in the first few critical hours after the onset of an emergency. For this plan to be effective, it is essential that all concerned be made aware of its provisions and that every official and department be prepared to carry out their assigned functions and responsibilities in an emergency. Regular exercises should be staged to ensure the arrangements embodied in this plan are kept current and that all are kept familiar with its provi- sions. Department heads should likewise review and keep up to date their own procedures and arrangements for responding to emergencies. Mayor i 0017 , - 1 - MUNICIPALITY OF THE TOWN OF NEWCASTLE EMERGENCY PLAN INTRODUCTION 1 . ) Emergencies are defined as situations or the threat of impending situations abnormally affecting property and the health, safety and welfare of a community, which by their nature or magnitude require a controlled and co-ordinated response by all agencies. These are dis- tinct from routine operations carried out by municipal agencies, e.g. firefighting, police or works departments , etc. 2. ) Legislation entitled "The Emergency Plans Act, 1983" , is the primary authority enabling passage of the by- law formulating this emergency plan, which will govern * the provision of necessary services during an emergency. This plan also prescribes procedures under the manner in which municipal employees and other persons will respond to an emergency. Important measures enabled under the legislation and which form part of this plan are: (a) expenditure of monies associated with the formu- lation and implementation of the emergency plan; (b) authorization for municipal employees to take appropriate action before formal declaration of an emergency; (c) specify procedures to be taken for safety and for evacuation of persons in an emergency area; (d) designate other members of council who may exer- cise powers and perform the duties of the Head of Council under the emergency plan during the absence of the Head of Council or upon his inability to act; (e) establish committees and designate employees to be responsible for reviewing the emergency plan, training employees in their function and implementing the emergency plan during an emergency; (f) obtaining and distributing materials, equipment and supplies during an emergency, and (g) such other matters as are considered necessary or advisable for the implementation of the emergency plan during an emergency. I 0018 i - 2 - 3. ) The structure of the Durham Regional Government is such that many of the essential services required during emergencies are within its jurisdiction, e.g. Police, Social Services, Public Works and Health. Fire Service and local Public Works responsibilities are retained at area municipal level with the availability of support of the regional services mentioned above. In response to any major emergency it is essential that there be one main control centre at Regional level . It is recognized the Area Municipalities will want to respond to local emergencies by taking obvious immediate actions within their own resources and with tho support of local sections of Regional Services. In some cases, this will be all .that will be required. 4. ) Purpose - The purpose of this plan is to establish emergency procedures and a Control Group within the Town of Newcastle to co-ordinate local response to major emergencies in order to review the situation and determine the necessity to activate the Regional Emergency Operations Control Group (REOCG) of the Regional Municipality of Durham and to make provision for the extraordinary arrangements and measures that may have to be taken to safeguard property and the health, safety and welfare of the inhabitants of the Municipality of the Town of Newcastle when faced with an emergency. 5. ) Activation - The emergency actions as outlined in this Plan will—be initiated by the authorized personnel and agencies of the Town of Newcastle upon notification that .an abnormal emergency situation has or is likely to become existant. MUNICIPAL CONTROL GROUP 6. ) If it is determined that the situation requires the activation of the RECG, the RECG shall be alerted and the members of the Municipal Control Group (MCG) will assume their individual responsibilities in the RECG's Peacetime Emergency Plan . Emergency Operations will be directed and controlled by the elected and appointed officials listed here- under who will assemble for this purpose at the Opera- tions 'Centre, (Police-Fire Building, 2nd Floor Court- room). This group will be known as the Municipal Control Group (MCG) and will be composed of: (a) Mayor or alternate (b) Chief Administrative Officer (c) Police Chief or alternate (d) Fire Chief or alternate (e) Director of Public Works or alternate (f) Health Official or alternate (g) Social Service Director of Community Services or alternate. 0019 i - 3 - 7. ) Authority - The Emergency Plans Act, 1983 states a "Head of-Cou_ncil may declare that an emergency exists in the Municipality or in any part thereof and may take such action and make such orders as he considers necessary and are not contrary to the law to implement the emer- gency plan of the Municipality and to protect the property and the health, safety and welfare of the in- habitants of the emergency area". Accordingly, it is the rincipal function of the Municipal Control Group (MCG and the Support Group, if assembled, to assist 6e.Head of Council in making and placing in effect any decisions and orders that are made to control and mitigate the effects of an emergency. 8.) -Implementation and Procedures - Emergencies could arise wi or w-1 ou warning; this plan takes into account and is intended to deal with the worst case, a situation that develops without warning. 9. ) An emergency will usually be reported or discovered by either police or fire services who would, in any event, be among the first to be called to the scene of a potential emergency. A senior member of the police or fire department, police chief or alternate, fire chief or alternate, should personally assume con- trol at the site of an emergency or arrange for an on- site co-ordinator to take charge immediately and then, depending upon the situation, he or she may make a decision to alert and assemble the MCG in accordance with the procedure as outlined in detail - Appendix Hl . MUNICIPAL CONTROL GROUP OPERATIONS 1Q• )' Upon assembling, the Head of Council with the advice of other members of the MCG, may make a decision to declare an emergency and invoke the provisions of this emergency plan. 11. ) General - The role of the MCG can best be accomplished by roun able assessment of events as they occur and by agree- ing on a course of action to overcome specific problems, areas or situations. Normally, an agreed course of action will be implemented by municipal departments functioning primarily within their own spheres, but co-ordinated through the MCG. i I � �10 - 4 - 12. ) Communications and Co-ordination - An important function of every department is to provede imely information for the benefit of the MCG decision making process. This will necessitate a reliable system of communication between the emergenc site and the MCG operations centre (Police-Fire Building. The Fire Department radio communication system will be used (3 channel capability) plus the telephone system. 13. ) Once decisions have been taken by the MCG, it is essential they be quickly and accurately passed to every response agency and where necessary, to the public. This function should fall to the Chief Administration Officer, who will act as Operations Officer and be responsible for co-ordinating the activities of the operations centre and for ensuring good communications between all agencies involved in emer- gency operations. RESPONSIBILITIES M' 1.4. ) Municipal Control Group - Some or al-1 of the following ac os/dec sions may ave to be considered and dealt with by the MCG: (a) declaring an "emergency to exist (b) designating any area in the municipality as an emergency area; (c) authorizing expenditures of funds for imple- menting the emergency plan; (d) "evacuating" those buildings or sections within an. emergency area, which are themselves considered to be dangerous or in which the occupants are considered to be in danger from some other source; (e) "dispersing people" not directly connected with the operations, who by their presence are con- sidered to be in danger, or whose presence hinders in any way the efficient functioning of emergency operations ; (f) "discontinuing utilities" or services provided by public or private concerns without reference to any consumers in the municipality, or when continuation of such utilities or services con- stitutes a hazard to public safety within an emergency area; (g) '%rranging for accommodation and welfare" on a temporary basis, of any residents who are in need of assistance due to displacement as a re- sult of the emergency; (h) "calling in and employment of any municipal per- sonnel and equipment" which is required in an emergency; i 0021 i - 5 - ( i ) "arranging assistance" from senior le-vels of government and of other personnel dnd equipment of volunteer and other agencies not under muni- cipal control as may be required by the emergency; (j ) "establishing an information centre" for issuance of accurate releases to the news media and for issuance of authoritative instructions to the general public; (k) "establishing a reporting and inquiry centre" to handle individual requests for information concerning any aspect of the emergency. (1 ) Formulating Appendix to the Plan dealing with basic support groups and vital service groups. 15. ) Head of Council - or alternate will perform the fol- lowing responsibilities: (a ) chair meetings of the MCG; (b) declare an emergency to exist; (c) ensure the Solicitor General of Ontario ,has been notified of the declaration' of an emergency; (d) make' decisions, determine priorities and issue operational direction through the operations officer and the heads of muni - cipal departments; . (e) request assistance from senior lovok of government when required; (f) approve news releases and public announce- ments; (g) terminate the emergency at the appropriate time and ensure all concerned have been notified. (h) establish and co-ordinate basic support groups. 16. ) Chief Administrative Officer - will act as an Opera- tions Utticer and have responsibilities as follows: (a ) organize and supervise the Operations Centre and make arrangements for obtaining and dis- playing up-to-date information at all times; (b) arrange and co-ordinate communications systems; (c) advise the Head of Council on Administrative matters; (d) be responsible for media arrangements and assist in the preparation and issue of press and public announcements; (e) q$ ablish and co-ordinate basic support groups. 11. ) Senior Police Official - or his alternate, upon earning of a potential emergency should consider the possible need for activation of the emergency plan and if warranted he should trigger the alert system outlined in Appendix#1 . Thereupon, he would report to the Operations Centre to sit as a member of the MCG and to perform the following additional functions and responsibilities : (a) provide the Head of Council with information and advise on law enforcement matters; 0022 - b (b) appoint an on-site co-ordinator to control operations at the scene of an emergency; (c) seal off the area of concern; (d) . control and if necessary, disperse crowds within the emergency area ; (e) control the movement of emergency vehicles to and from the site of the emergency; (f) co-ordinate police operations with other municipal departments and arrange for addi- tional supplies and equipment when needed; (g) conduct evacuation of buildings or areas when ordered by the Head of Council ; (h) arrange for maintenance of law and order in temporary facilities; ( i ) protect property in the emergency area ; (j )' arrange for additional police assistance , if required; (k) advise the Coroner in the event of fatalities and perform whatever additional responsibili- ties may be necessary under the Coroners Act. (1 ) establish and co-ordinate basic support groups. 18. ) Senior-, F're Official - or his alternate upon 1-eanr ng o a po en ial emergency should consider the need for possible activation of the emercjuncy plan, and if warranted, he should trigger the* emergency alert system described in Appendix til . Thereupon he should report to the Operations Centre to sit as a member of the MCG and perform the following additional functions and responsibi- lities: (a) provide Head of Council with information and advice on firefighting matters; (b) develop and maintain a system for alerting MCG members in an emergency; (c) appoint an on-site co-ordinator to control operations at the scene of an emergency; (d) inform the Durham Region Fire Co-Ordinator and request mutual aid if additional man- power and equipment is needed; (e) determine if specialized equipment is needed and recommend possible sources of supply; (f) provide assistance to other municipal depart- ments and agencies and be prepared to take charge or contribute to non-firefighting operations, if necessary. (g) establish and co-ordinate basic support groups. 19. ) Director of Public Works - or his alternate, upon earning of a ,po en Ea .emergency should consider the need for possible activation of the emergency plan and if warranted, he should trigger the emer- gency alert system as described in Appendix #l . Thereupon, he should report to the Operations Centre to act as a member of the MCG and to perform the following additional functions and responsibilities: 0 U23 (a) provide Head of Council with information' and advice on engineering matters, (b) appoint an on-site co-ordinator to control operations at the scene of an emergency, (c) maintain liaison with flood control , con- servation and environmental agencies and be prepared to conduct relief or preventa- tive operations, (d) provide engineer materials, supplies and equipment, (e) provide public works fleet of vehicles equipment and manpower, if requested, (f) assist traffic control , evacuations, etc. by clearing emergency routes, marking ob- stacles, providing road signs, etc. (g) maintain liaison with private utility companies, (hydro, gas, telephone, etc. ) and make recommendations for discontinuation of any utility, public or private, where necessary, in the interest of public safety, (h) 4nake recommendations and demolish unsafe structures if ordered by the Head of Council , ( i ) re-establish essential services at the con- clusion of an emergency. (j ) establish and co-ordinate basic support groups. 20. ) Health Re resentative - or his alternate, upon learning o a potential emergency, should con- sider the need for possible activation of the emergency plan and if warranted, trigger the emergency alert system described in Appendix #1 . Thereupon, he should report to the Opera- tions Centre to act as a member of the MCG and either perform the following functions or re- port the situation to a competent medical authority who would then take such appropriate action in conjunction with the MCG, as the -situation warrants: (a) Public Health matters are normally the responsibility of the Medical Officer of Health who will normally take charge in such situations and i. provide advice on public health matters to MCG, ii . arrange for dissemination of special in- structions to the population on matters concerning public health, arrange for mass immunization, where needed, iv. arrange for testing of water supplies and make recommendations for arranging alternate supplies, v. notify other agencies and senior levels of government about health related matters. (b) Mass Casualties - arrange for coping with mass 0024 - 8 - casualties through local hospital and ambulance service. These arrangements should be worked out beforehand to provide for the following activities: (1 ) bringing casualties to a central point for triage and afterwards arranging a balanced distribution of casualties to hospitals; (2) provision of first aid for minor casualties who would not require trans- portation to a hospital ; (c) Establish and co-ordinate basic support groups. 21. ) Social Services Representative - Director of Community Services or alternate wi u fill social services functions and perform the following responsibilities and duties: P (a) provide advice to the Head of Council and other members of the MCG; (b) according to the nature of the emergency, imple- ment appropriate aspects of a social service plan (these should be developed beforehand with the assistance of the support group) to provide for (1 ) reception centres, which will provide accommodation, feeding and other emer- gency welfare services for those who will have had to be evacuated for any reason, (2) distribution of clothing and other essentials to evacuees, (3) operation of a Reception and Inquiry system to deal with inquiries from concerned friends and relatives from within and outside the community, (4) emergency purchases of food, supplies, etc, that cannot be obtained in any other way, _ (5) to provide a separate reception and feeding centre to provide rest area and food for the workers who are taking part in the emergency. (c) Establish and co-ordinate basic support groups. i I I 0025 0 • ' MUNICIPALITY OF THE TOWN OF NEWCASTLE EMERGENCY PLAN APPENDIX Hl NOTE: (1 ) Members will be called in order shown. (2) Alternates will be called only if the primary member cannot be con acted. (3) Members and alternates are asked to notify the Fire Department of a change in their telephone numbers. i i _ I '0,0, 1' i a MUNICIPALITY OF THE TOWN OF NEWCASTLE EMERGENCY PLAN APPENDIX #1 Alert Procedure 1 . ) On receipt of an official message from an authorized member of the Municipal Control Group, (identified hereunder) , the Town of Newcastle Fire Department will implement the procedure by telephoning members in the order stated. Fire Department Headquarters Telephone No. 623-9111 Appointment (a) Head of Council (b) Fire Chief Alternate Platoon Chief (c) Police Chief (d) Director of Works Alternate Deputy Director of Public Works (e) Chief Administrative Officer Alternate Town Clerk (f) Health Official Dr. Jean Gray Alternate Brian Devitt (g) Social Services - Director of Community Services Alternate Deputy Director of Community Services i I 0 027 MUNICIPALITY OF THE TOWN OF NEWCASTLE EMERGENCY PLAN APPENDIX #2 Request for Provincial Assistance 1 . ) If available resources are insufficient to meet emer- gency requirements, then assistance may be requested from the Province. Such requests are directed through area/region/district offices of the Provincial ministry/ agency who normally provide services in the local area. Provincial Ministry/Agencies. (a) Ontario Provincial Police. - 987-4060 (b) Environment - 434-3000 (c) Natural Resources - 571-3211 (d) Transportation/Communications - 1-800-268-0637 (e) Community/Social Services - 579-0622 (f) Municipal Affairs/Housing - 571-1515 (g) Medical Officer of Health - 723-8521 Ministry/Agency offices have responsibility for informing their headquarters and for arranging types and levels of assistance beyond local capabilities. 2. ) In the case of severe or wide spread emergencies' munici- palities may alert the Provincial Government and obtain assistance by telephoning the Duty Officer at O.P.P. General Heqdquarters in Toronto, 416-965-5751 . The O.P.P. Duty Officer will thereafter assume responsibility for notifying the appropriate ministry (s) and depending upon the nature of the emergency a lead ministry may be appointed to co-ordinate the provisions of assistance by all provincial government ministries. 3. ) The same procedure should be followed if assistance is re- quired from the Federal government, including assistance from the Canadian Armed Forces. I I I I p 0028 MUNICIPALITY OF THE -TOWN OF NEWCASTLE EMERGENCY PLAN APPENDIX #3 DISTRIBUTION LIST Listed hereunder are persons who will receive copies of the plan and the number of copies they will receive. NAME NUMBER Head of Council 1 Fire Department 5 Police Department 2 Administrative Office 5 Members of Support Group 1 each. Durham Region 1 Co-Ordinator of Emergency Planning for Ont. 1 Director of Public Works 2 Health Official 2 Director of Community Services 2 0029 November 14, 1991 TO: Attached Distribution List. DURHAM RE: The Regional Nuclear Preparedness Committee: Nuclear Emergency Plans for Pickering and Darlington. the Regional Municipality YDurham The Provincial Nuclear Emergency Plan requires that i05 Rossland Road East a Regional Nuclear Preparedness Committee be =.o.Box 623, established in the Region. The Committee meetings Nhitby,Ontario are to be held at least once very six months to Canada, LIN 6A3 416)668-7711 review the state of preparedness in the Region and =ax:(416)668-9963 to adopt measures to progressively improve this state. The Committee is expected to submit an DONALD R.EVANS,M.A.Sc.,P.Eng. annual report to the Provincial Plan-Review and thief Administrative Officer Preparedness Committee. The last meeting of the Committee was held in May 1990: The main business conducted was the formation of the Regional Preparedness Sub'-Committees and allocation of standards to be achieved, as laid down by the Province. Since then, a substantial amount of work has been done to improve the state of preparedness in the Region. Recently, the Nuclear Emergency Plan for Pickering Station has been completely overhauled and upgraded. Similar work is now in progress on the Darlington Plan. In addition, many of the members of the Regional Committee, including the Chairman, who attended the May 1990 meeting have since been transferred or have moved away in the normal routine. It has, therefore, become necessary to take a fresh look at the state of nuclear preparedness in the Region and develop new and phased plans for further developments in the future. There is also a need to reconstitute the Regional Nuclear Preparedness Committee, reactivate it to take stock of the situation and give a new impetus to the improvements necessary under the laid down Terms of Reference. The new composition of the Regional Nuclear Preparedness Committee, which has been compiled in consultation with Emergency Planning Ontario, attached as Appendix 'A' . The Terms of Reference for this Committee are attached as Appendix 'D' . �. . . . 2 yy ��'!! ATTACHkE—NT .-jt. S �l� ) U WDr-90-92 -Page 2- The next meeting of the Committee is scheduled for Thursday, January. 23, 1992 at 9:30 AM. It will be held in Boardroom B-4 of the Durham Region Headquarters Building, 605 Rossland Rd.E. , Whitby. A provisional agenda for the meeting is enclosed as Appendix 'C' . Participants are requested to please forward to the Regional Emergency Planning Staff before December 24, 1991, any additional items that they might wish to be included in the agenda. A revised agenda, if necessary, will be issued at least one week before the meeting. I am given to understand that some Sub-Committees have been holding regular meetings in the recent past while others may plan to conduct similar business during the next couple of months. As you may notice in the agenda, the Chairmen of all Sub- Committees will be requested to give the Regional Committee a brief overview of their activities and the progress made in the preparedness standards . Please feel free to contact me or the Regional Emergency Planning Staff (Regional Headquarters Building, 605 Rossland Rd.E. , Whitby, Room #206, Telephone 668-7711, Ext. 4330,4331) if you have any questions . D.R. Evans, P.Eng. Chief Administrative Officer I 0031 Appendix REGIONAL NUCLEAR EMERGENCY PLANS NUCLEAR PREPAREDNESS COMMITTEE Chairman: Mr. Donald R. . Evans Chief Administrative Officer Regional Municipality of Durham. Deputy Chairman: Mr. Garry H. Cubitt Commissioner of Social Services Regional Municipality of Durham. Members: 1. Chairperson, Nuclear Emergency Standing Committee, Town of Pickering. 2. Chairperson, Nuclear Emergency Standing Committee, Town of Ajax. 3. Chairperson, Nuclear Emergency Standing Committee, Town of Newcastle. 4 . Chairperson, Nuclear Emergency Standing Committee, City of Oshawa. 5 . Chairperson, Nuclear Emergency Standing Committee, Town of Whitby. 6 . Supt. John Kay Durham Regional Police. 7 . Mr. Ron Dancey, Director of Family Services Social Services Department Regional Municipality of Durham. 8. Dr. Robert Kyle, Medical Officer of Health Regional Municipality of Durham. 9 . Chief Steven Stewart, Pickering Fire Department Regional Fire Co-ordinator. (Effect. 92 01 01) 10 . Mr. Viktor Silgailis, Commissioner of Works Regional Municipality of Durham. 11 . Mr. Colin Sexstone, Health & Safety Officer Durham Board of Education. 12 . Mr. Peter Clancey, Health & Safety Officer Durham Region ,Separate School Board. 13 . Mr. Stan Green, Co-ordinator of Curriculum Northumberland/Newcastle Board of Education. . . .2 i 0 t) 3 . , -Page 2- 14. Mr. Michel Langlois, Superintendent of Schools Peterborough/Victoria/Northumberland/Newcastle Separate School Board. 15. Mr. Alex Honeyford, E.S.S. Planning Co-ordinator Ministry of Community and Social Services . 16 . Mr. Rick Armstrong, Regional Manager Ministry of Health. 17 . Mr. Clare Hilsden, District Engineer Port Hope District, Ministry of Transportation. 18. Mr. John Finlay, Agricultural Representative Ministry of Agriculture & Food. 19 . Mr. Garry Fowles Emergency Preparedness, Ontario Hydro. 20 . Mr. Ifti Ahmad, Operations Officer Nuclear Emergency Preparedness Section Ministry of the Solicitor General. 21. Mr. Jack Muir, Community Relations Officer Pickering N.G.S. , Ontario Hydro. 22 . Ms. Sue Stickley, Community Relations Officer Darlington N.G.S. , Ontario Hydro.- 23 . Mr. Aleem Afridi Consultant Emergency Planning. Observers: Ms. Margaret de Grace, Senior Planning Officer Nuclear Emergency Preparedness Section Ministry of the Solicitor General. Staff Inspector Douglas Walker Metro Toronto Police. Ms. Lynn Lowry, Manager, Program Support Peterborough Area Office Ministry of Community and Social Services. 3 i 0033 -Page 3- Cst. Rick McNab, Emergency Co-ordinator Durham Region Police. Mr. Dave Brown, Manager, Oshawa/Markham District Ambulance Service. Mr. Brian Devitt, Director of Environmental Health Services, Health Services Department Regional Municipality of Durham.. Mr. Mike Stockwell, Manager Oshawa Central Ambulance Communications Centre. I I 0 3 i s Appendix 'B•' DURHAM REGION NUCLEAR PREPAREDNESS COMMITTEE TERMS OF REFERENCE The Terms of Reference of the Regional Nuclear Preparedness Committee are: 1. Keep under review the state of nuclear preparedness in the Region around the Pickering and Darlington Nuclear Generating Stations, to deal with a nuclear emergency. 2 . Consider proposals submitted to the Committee for the improvement of state of preparedness. 3. Initiate programs to improve the state of preparedness in the Region, entrusting the detailed implementation and/or supervision of such programs to Sub-Committees set up to cover the various preparedness areas. 4 . Receive periodic briefings and written reports from the Chairpersons of various Sub-Committees, regarding the programs and. progress on the preparedness standards. 5 . Where necessary, make appropriate recommendations to the Regional Chairman and/or the Council of the Regional Municipality of Durham, the Co-ordinator of Emergency Planning of Ontario and Ontario Hydro, to improve the state of nuclear emergency preparedness in the Region. 6 . The Committee shall meet at least once every six months. 7 . The Committee shall submit an annual report to the Provincial Plan Review and Preparedness Committee on the state of preparedness to implement the Regional Nuclear Emergency Plans and the measures being taken as necessary to improve such preparedness. Proposals and recommendations may also be included in the report. I DU ' 5 i REGIONAL MUNICIPALITY OF DURHAM Appendix 'C' NUCLEAR PREPAREDNESS COMMITTEE PROVISIONAL AGENDA MEETING SCHEDULED FOR: THURSDAY, JANUARY 23, 1992 9:30 AM BOARDROOM B-4 605 ROSSLAND RD.E. , WHITBY, ONTARIO 1. Introductory Comments & Introductions by the Chairman. 2. An Overview of the Regional Nuclear Emergency Plans: Pickering & Darlington. Report by: Mr. Aleem Afridi. (30 minutes) 3. Progress Reports by the Regional Sub Committees, (both Plans) . (60 minutes) (a) Operations Centres Sub Committee Lead Reporter: Durham Regional Police. (b) Protective Measures Sub Committee Lead Reporter: Durham Regional Police. (c) Police & Traffic Control Sub Committee Lead -Reporter: Durham Regional Police. (d) Reception & Evacuee Control Sub Committee Lead Reporter: Commissioner of Social Services . (e) Medical & Health Services Sub Committee Lead Reporter: Medical Officer of Health. (f) Public Education/LIC Sub Committee Lead Reporter: Community Relations Officer, Darlington, N.G.S. , . Ontario Hydro. (g) Boards of Education & Private Schools Lead Reporter: Respective Boards. 4 . J.E.P.P. Funding Support/Projections for 1992 . Report by: Supt. John Kay. ( 10 minutes) . 5 . "Public Education" Programs planned for 1992 . Report by: Ms . Sue Stickley, Ontario Hydro. ( 10 minutes) . . . .2 0036 -Page 2- 6. Special Issues for Consideration/Decision. (40 minutes) . (aj Public Notification: Evaluation and Recommendations. (Supt. John Ray) . (b) Special Health Issues. (Dr. Robert Kyle) . (c) Nuclear Emergency Training & Exercises. (Mr. Ifti Ahmad) . (d) Some special problems of Darlington Plan. (Mr. Aleem Afridi) . 7. Date, Time and Place of Next Meeting. (Suggested date: April/May 1992) . i� OU37 Distribution List: NOV./91 1. Mr. Robert Henderson, Clerk, City of Oshawa. 2. Mr. Noel Marshall, Town Manager, Town of Pickering. 3. Mr. David Low, Administrator, Town of Ajax. 4. Mr. Larry Kotseff, C.A.O. , Town of Newcastle. 5. Mr. William Wallace, Administrator, Town of Whitby. 6 . Supt. John Kay, Durham Region Police. 7. Mr. Garry Cubitt, .Commissioner of Social Services Regional Municipality of Durham. 8. Mr. Ron Dancey, Director of Family Services Social Services Dept. , Regional Municipality of Durham. 9 . Dr. Robert Kyle, Medical Officer of Health Regional Municipality of Durham. 10. Chief Steven Stewart, Pickering Fire Department Regional Fire Co-ordinator. (92 01 01) 11. Mr. Viktor Silgailis, Commissioner of Works Regional Municipality of Durham. 12 . Mr. Colin Sexstone, Health & Safety Co-ordinator Durham Board of Education. 13. Mr. Peter Clancey, Health & Safety Officer Durham Region Separate School Board. 14 . Mr. Stan Green, Co-ordinator of Curriculum Northumberland/Newcastle Board of Education. 15. Mr. Michel Langlois, Superintendent of Schools Peterborough/Victoria/Northumberland/Victoria Board of Education. 16 . Mr. Alex Honeyford, E.S.S. Planning Co-ordinator Ministry of Community & Social Services. 17 . Mr. Rick Armstrong, Regional Manager Ministry of Health. 18. Mr. Clare. Hilsden, District Engineer, Port Hope District j Ministry of Transportation. I . . . 2 003 -Page 2- 19. Mr. John Finlay, Agricultural Representative Ministry of Agriculture & Food. • 20. Mr. Garry Fowles, Emergency Preparedness Ontario Hydro. 21. Mr. Ifti Ahmad, Operations Officer Nuclear Emergency Preparedness Section Ministry of the Solicitor General. 22 . Mr. Jack Muir,' Community Relations Officer, Pickering N.G.S. , Ontario Hydro. 23. Ms. Sue Stickley, Community Relations Officer Darlington N.G.S. , Ontario Hydro. 24 . Mr. Aleem Afridi, Consultant Emergency Planning. 25 . Ms. Lynn Lowry, Manager, Program Support Peterborough Area Office Ministry of Community & Social Services . 26 . Staff Inspector Douglas Walker Metro Toronto Police. 23. Cst. R. McNab, Emergency Co-ordinator Durham Region Police. 28. Mr. Dave Brown, Manager Oshawa/Markham District Ambulance Service. 29 . Mr. Mike Stockwell, Manager Oshawa Central Ambulance Communications Centre. i 00 .59 November 18 , 1991 TO: Attached Distribution List URHAM RE: The Regional Nuclear-Preparedness Sub-Committee Meetings he Regional lunicipality The Regional Nuclear-Preparedness Sub-Committees were re- f Durham constituted and activated in March, 1991. Since then, some of the Sub-Committees' (specifically the Medical and Health Services Sub-Committee and the Reception and Evacuee Centres Sub-Committee) have held regular meetings and have been submitting reports regularly, while the remaining Sub- Committee have been active only partially. During the year 1991, considerable amount of work has been done at the Regional - level to improve the quality 'of preparedness to meet such an emergency in the Region. This work is continuing. Some changes and improvements have been incorporated in the basic structure of the Regional emergency=response-organization, which necessitates a review of the composition of Sub-Committee and the related "Standards" for preparedness. The new composition of the Sub-Committees, with revised terms of reference and the related Standards is attached as Appendix "A" . The Regional Preparedness Committee will 'be meeting on January 23 , 1992 to review the progress made by the Sub- Committees in achieving the Preparedness Standards as laid down by the province. One major item on the agenda will be to' receive comprehensive reports from the chairpersons of the Sub-Committees regarding the standards achieved and the plans for improvements in the near future. The Sub-Committees, particularly those which have not been so active in the past may like to meet and conduct business before January 23 , 1992 . The Chairpersons are requested to schedule such meetings at their convenience, in the near future. Please allow me to remind you that we are trying to achieve these Standards for both Pickering and Darlington Plans.' If you have any questions or need any clarification, please do not hesitate to contact the Regional Emergency Planning Staff (605 Rossland Rd. East, Regional Building, Room 206, Phone: 668-7711, ext. 4330, 4331) . D.R. Evans, P. Eng. Chief Administrative Officer Np� ALE ,._1 :• 0040 This paper contains recycled material, Appendix A REGION OF DURHAM NUCLEAR EMERGENCY PREPAREDNESS COMMITTEE COMPOSITION OF REGIONAL SUB-COMMITTEES Composition of the following Regional Nuclear Emergency Preparedness Sub-Committee is attached: • Operations Centres Sub-Committee 0 Public Education/Local Information Centre Sub-Committee • Reception/Evacuee Centres Sub-Committee 0 Protective Measures Sub-Committee • School Boards and Private Schools Sub-Committee • Medical and Health Services Sub-Committee 0 Police and Traffic Control Sub-Committee TERMS OF REFERENCE FOR SUB-COMMITTEES 1. Sub-Committees shall be responsible for supervising and co- ordinating actions towards achieving the Municipal Preparedness Standards as laid down by the Province. Specifically: (a) Operations Centre Sub-Committee Standard #2 (b) Public Education/LIC Sub-Committee Standards #3, 9 (c) Reception/Evacuee Centres Sub-Committee Standards #5, 6 (d) Protective Measures Sub-Committee 1 . Internal Notification Standard #8 2 . Public Notification & direction Standard #9 3 . Suspension of Work Standard #11 4 . Closing of Recreation Areas Standard #12 5 . Distribution of KI pills Standard #14 6 . Ingestion Control Standard #15 7 . Sheltering Standard #17 8 . Evacuation Standard #18 (e) School Boards & Private School Sub-Committee 1. Internal Notification Standard #8 2 . Distribution of KI pills Standard #14 3 . Sheltering Standard #17 4 . Evacuation Standard #18 (f) Medical & Health Services Sub-Committee 1 . Reception Centres Standard #5 2 . Evacuee Centres Standard #6 3 . Exposure Control Centres Standard #7 j 0041 � i 2 - Appendix A (cont'd) 4. Internal Notification Standard #8 5. Restrictions of Non-Critical Admissions in Hospitals Standard #13 6. Sheltering (Hospitals and other health care facilities) Standard #17 7. Evacuation (Hospitals and other health care facilities) Standard #18 (g) Police & Traffic Control Sub-Committee 1. Internal Notification Standard #8 2 . Setting up RCG/ROC Standard #2 3. Regional Traffic Control Centre Standard #4 4 . Setting up/Management of ECC Standard #7 5. Traffic Control Standard #10 6 . Suspension of Work Standard #11 7 . Closing of Recreation Areas Standard #12 B . Entry control Standard #16 9 . Emergency workers Training Standard #19 10 . Special Tasks (security, emergency workers, and miscellaneous) In addition, the Sub-Committees shall: 2 . Keep under constant review the state of preparedness relating to the assigned area of responsibility. 3 . Initiate programs and measures to improve emergency preparedness in their assigned area of responsibility and achieve the specified standards for preparedness . 4 . Where necessary make appropriate recommendations to the Regional Preparedness Committee and/or the relevant organization represented on it. 5. Each Sub-Committee shall meet as often as necessary, but at least once every three months . 6 . Each Sub-Committee shall forward a progress report to the Regional Nuclear Emergency Preparedness Committee every six months. The report will indicate the improvements made and the state of preparedness achieved in relation to the assigned standards . 0042 3 - Appendix A (cont,d) REGION OF DURHAM NUCLEAR PREPAREDNESS SUB-COMITTEES 1. The Operations Centres Sub-Committees Chair: Cst. Rick McNab, Durham Regional Police Members: Representatives of: • Municipal Operations Centre, Ajax • Municipal Operations Centre, Pickering • Municipal Operations Centre, Whitby • Municipal Operations Centre, Oshawa • Municipal Operations Centre, Newcastle • Regional Police Communication Centre • Ham Radio Network • EPO • Emergency Planning Officer, Durham Region 2 . Public Education and Local Information Centre Sub-Committee Chair: Ms . Sue St.ickley, Corporate Relations Officer, Darlington N.G.S. Members: • Deputy Clerk, Durham Region • Mr. Jack Muir, Corporate Relations Officer, Pickering N.G.S. • Mr. Ifti Ahmad, Emergency Planning Ontario, M.O.S.G. • Ms. Margret de Grace, Emergency Planning Ontario, M.O.S.G. • Emergency Planning Officer, Durham Region • Representatives of Municipal Control Groups: Pickering, Ajax, Oshawa, Newcastle, Whitby 3 . Reception and Evacuee Centres Sub-Committee Chair: Commissioner, Social Services, Durham Region Members: • Medical Officer of Health, Durham Region • Regional Fire Coordinator • Durham Regional Police • Representative, MCSS, Peterborough Area Office • E.S.S. Planning Coordinator, MCSS • Representative, Emergency Planning Ontario M.O.S.G. • Representative, Ham Radio Network • Representative Durham College • Emergency Planning Officer, Durham Region • Representative Ontario Hydro • Red Cross Representative, Durham Region 0043 - 4 - Appendix A (cont,d) By Special Invitation: • Northumberland County Social Services Department • Victoria County Social Services Department • City of Peterborough Social Services Department • Emergency Coordinator, Peterborough Amateur Radio Club 4. Protective Measures Sub-Committee Chair: Inspector Ed Wilson, Commander 25 Division, Durham Regional Police Members: • Commander 16 Division, Durham Regional Police • Commander 17 Division, Durham Regional Police • Commander 18 Division, Durham Regional Police • Commander 24 Division, Durham Regional Police • Representatives, Municipal Operations Centres: Pickering, Ajax, Whitby, Oshawa, Newcastle • Representative, M.O.H. Durham Region • Representative, Ontario Hydro • Representative, Emergency Planning Ontario, M.O.S .G. • Emergency Planning Officer, Durham Region • Agricultural Representative, Ministry of Agriculture and Food • Representative, Regional Police Communication Centre 5. School Boards and Private Schools Sub=Committee Chair: Durham Region Members: • Mr. Colin Sexstone, Durham Board of Education • Mr. Peter Clancey, Durham Separate School Board • Mr. Stan Green, Northumberland Newcastle Board of Education • Mr. Michel Langlois, Peterborough-Victoria- Northumberland-Newcastle Separate School Board • Coordinator Private Schools, Ajax-Pickering • Coordinator Private Schools, South-East Oshawa and Newcastle • Mr. Ifti Ahmad Emergency Planning Ontario, M.O.S .G. • Emergency Planning Officer, Durham Region 6 . Medical and Health Services Sub-Committee Chair: Medical Officer of Health, Durham Region Members: • Representatives of Hospitals (4) • Manager, Oshawa/Markham Ambulance Services 0044 5 - Appendix A (cont'd) • Manager, Central Ambulance Communication Centre • Regional manager, Emergency Health Services • Emergency Coordinator, Durham Social Services Department • Representative, Ontario Hydro • Representative Emergency Planning Ontario, M.O.S.G. • Emergency Planning Officer, Durham Region • _Representative Home Care Services, Durham Region • Representative, St. John Ambulance 7 . Police and Traffic Control Sub-Committee Chair: Staff Sgt.. Bev Graham, Commander 18 Division, Durham Regional. Police . Members: • Regional Traffic Coordinator, Durham Regional Police • Regional Represetnative at J.T.C.C. (25 Division) • Commander 25 Division • Commander 24 Division • Commander 17 Division • Commander 16 Division • Manager ECC Newcastle (16 Division) • Manager/Representative, ECC Iroquois Park ( 18 Division) • Representative, Metro Toronto Police • Representative Works Department, Durham Region • Representative, Durham Region Police Communication Centre • Representative Emergency Planning Ontario • Representative, Ontario Hydro • Emergency Planning Officer, Durham Region 0045 DISTRIBUTION LIST: November, 1991 1. Mr. Robert Henderson, Clerk, City of Oshawa 2. Mr. Noel Marshall, Town Manager, Town of Pickering 3. Mr. David Low, Administrator, Town of Ajax 4. Mr. Larry Kotseff, C.A.O. , Town of Newcastle 5. Mr. William Wallace, Administrator, Town of Whitby 6. Supt. John Kay, Durham Region Police 7 . Mr. Garry Cubitt, Commissioner of Social Services, Regional Municipality of Durham 8. Mr. Ron Dancey, Director of Family Services, Social Services Dept. , Regional Municipality of Durham 9 . Dr. Robert Kyle, Medical Officer of Health, Regional Municipality of Durham 10. Chief Steven Stewart, Pickering Fire Department, Regional Fire Co-ordinator (92 01 01) 11. Mr. Viktor Silgailis, Commissioner of Works, Regional Municipality of Durham 12. Mr. Colin Sexstone, Health & Safety Co-ordinator, Durham Board of Education 13. Mr. Peter Clancey, Health & Safety Officer, Durham Region Separate School Board 14 . Mr. Stan Green, Co-ordinator of Curriculum, Northumberland/Newcastle Board of Education 15. Mr. Michel Langlois, Superintendent of Schools, Peterbrough/Victoria/Northumberland/Victoria Board of Education 16 . Mr. Alex Honeyford, E.S.S. Planning Co-ordinator, Ministry of Community & Social Services 17. Mr. Rick Armstrong, Regional Manager, Ministry of Health 18 . Mr. Clare Hilsden, District Engineer, Port Hope District Ministry of Transportation 19 . Mr. John Finlay, Agricultural Representative, Ministry of j Agriculture & Food 20. Mr. Garry Fowles, Emergency Preparedness, Ontario Hydro 0046 21. Mr. Ifti Ahmad, Operations Officer, Nuclear Emergency Preparedness Section, Ministry of the Solicitor General 22. Mr. Jack Muir, Community Relations Officer, Pickering N.G.S. , Ontario Hydro 23. Mr. Aleem Afridi, Consultant Emergency Planning 24. Ms. Lynn Lowry, Manager, Program Support, 'Peterborough Area .Office, ' Ministry of Community & Social Services 25. Staff Inspector Douglas Walker, Metro Toronto Police 26 . Cst. R. McNab, Emergency Co-ordinator, Durham Region Police 27 . Mr. Dave Brown, Manager, Oshawa/Markham District Ambulance Service 28. Mr. Mike Stockwell,* Manager, Oshawa Central Ambulance Communication Centre 29 . Supervisor, Regional Police Communication Centre '30. Emergency Co-ordinator, North Shore Amateur Radio Club 31. Deputy Clerk, Durham Region 32 . Administrator, Durham College 33. Representative, Canadian Red Cross, Durham Region 34 . Social Services Department, Northumberland County 35 . Social Services Department, Victoria County 36 . Social Services Department, City of Peterborough 37 . Emergency Co-ordinator, Peterborough Amateur Radio Club 38 . Commander, 16 Division 39 . Commander, 17 Division 40. Commander, 18 Division 41. Commander, 24 Division 42 . Commander, 25 Division 43. Co-ordinator Private Schools, Ajax-Pickering 44 . Co-ordinator Private Schools, South-East Oshawa & Newcastle 45. Administrator, Ajax-Pickering General Hospital I 0 047 46. Administrator, Whitby General Hospital 47. Administrator, Oshawa General Hospital 48. Administrator, Bowmanville Memorial Hospital 49. Home Care .Services, Durham Region 50. St. John Ambulance, Durham Region 0 048 The Regional Municipality of Durham Chief Administrative Officer Report to the Special Standing Committee Report No. - 92-5-57 Date - October 14, 1992 Subject Nuclear Preparedness: General Public Notification. ' Recommendation THAT approval in principle be granted for the implementation of a General Public Notification System as outlined in this report for - the Primary Zones adjacent to both the Pickering and Darlington Nuclear Generating Stations. Report I. For some time now there has been concern expressed over the lack of any effective public notification system which could give immediate notification to persons living or working { within the primary zones of the two nuclear stations that an emergency situation existed and that they should turn to the radio or television for details of the emergency and what precautionary steps: may be in order. ' 2 . The cost of the implementation and the maintenance of such a system were, of course, a matter of some concern and the Committee will recall that earlier this year agreement was obtained from Ontario Hydro to the effect that they would cover the cost of such system or systems. 3 . The Committee was also informed that a special purpose committee had been established under the chairmanship of Mr. Noel Marshall, the Town Manager of the Town of Pickering to come up with recommendations on the best system or systems . The total roster on that committee were the following: Chairman: Mr. Noel Marshall, Town of Pickering Members: Mr. David Lowe, Town of Ajax Mr. Wm. Wallace, Town of Whitby Mr. Robert Henderson, City of Oshawa Mr. Walter Evans, Town of Newcastle Mr. Allan Lew, Ontario Hydro ATTACHMENT N0 . 6 0 () Aq OWD-90-92 2 U-7 -Page 2- Members: Supt. John Kay, Durham Regional Police (cont'd) Mr. Aleem Afridi, Durham Region Mr. Warren Leonard, Metro Toronto Police Mr. Ifti Ahmad, Ministry of the Solicitor General (as observer) 4. The report from the Committee dated September 9, '1992 has now been received and has been endorsed by the-Nuclear Emergency Preparedness Committee, Ontario Hydro and Emergency Planning Ontario. A copy of the report is attached hereto (Attachment 41) . 5. Essence of the Recommendations: The following is a brief description of the recommendations contained in this report. Short Term Solution (First Stage) : • An automatic phone dialling system should be put in place in the two Contiguous Zones (Pickering and Darlington) as soon as possible so as to be functional within the next six months . This will be an interim Primary System for the two contiguous zones until such time that the Mid Term arrangement is permanently implemented. This system i§hould be supplemented within the contiguous zone by an "instant type" mobile siren system based on an adequate number of Mobile (Truck Mounted) Sirens. This will be the Secondary System for the two contiguous zones . This system should also be in place and functional within the next six months. (Please refer to paragraphs 4. 3, 4. 8 and 6 . 2 of Attachment #i for the overriding considerations to decide on- the number of Mobile Sirens. ) The same Mobile Sirens will revert to notification responsibility in the remainder of the Primary Zone immediately after they have performed their role in the Contiguous Zone. Mid Term Permanent Solution (Second Stage) : The Primary Notification System for the two primary zones • should be based pn the Central Office ?hone stinging System which should be developed in conjunct:t.on with Bell Canada' s Digital Switching conversion being put in place during 1993 . (Please refer to paragraph 1 .0 of Attachment #1. ) This system should be in plsice and operational as soon as possible, within 24 months. o5 Page 3- * The Primary System so developed should be supplemented by the Mobile Siren System as the Secondary System for the two primary zones. The Mobile sirens required for the short term arrangement can revert to this system. General Recommendations; • All expenses related to the lease/purchase of equipment and making the notification systems operational should be borne by Ontario Hydro. • The number of Mobile Sirens necessary for instant notification of the contiguous zones and their operational location, etc. should be decided by joint consultation between the Region, ontario _Hyd7,o and Emergency Planning Ontario. 6. As final details for the implementation of this system are completed, they will be presented to the Committoe and Council for approval. Approval in principle is sought at this stage so that our Emergency Planning personnel can proceed with the final planning arrangements for this important step in the emergency planning program,. D.R. Evans, P.Eng. Chief Administrative Officer 0051 O' r t 0 S C 'ICKERING D.R. Evans, P.E%, he Corporallon Chief Administrative Officer I(fie own of Pieker(nq Re ion of Durham own Manaperb O11loa 605 Rossland Road East 1161420-400 P.O. Pox 623 IUmfn Agsturets Whitby, Ontario 116)420.462? LIN 6A3 -Icke(lnp 061c Complex fne Th■[aplanade Hokerinp,Ontariv Dear Don, lands,OV 6K7 116)420.2222 11 61663-2160 42 o Re: Public Not'if'ication in a Nuclear;Emergency: eK(416)420.0515 Search for Suitable Systems As Chairman of the Regional Special Committee on Public Notification, I submitted an interim report to you on May 25, 1992, This Report supplements the earlier Report and it also concludes the search which this Committee has conducted by holding a number of meetings between early April, 1992 and the present. 1:0 The Special Committee held its final session on August 20, 1992. Mr, Allan G. Lew, representing Ontario Hydro, presented the results of his discussion with Bell Canada regarding the possibility of establishing a Central Office Phone Ringing System 1 in the two Primary zones of the nuclear facilities located in Durham Region. He informed the Committee that: ; 1:1 Bell Canada is developing a software programme for the digital switching equipment Ito be placed in the telephone network of the town/city municipalities of Durham Re&ion (lake-shore municipalities to start with), which will provide the basic infra-structure to carry out a total-alert based on Central Office Phone Ringing System. 1:2 The basic infra-structure for this system yandl1for Oshawa tcBowma ville by Pickering Ajax by Spr g, October, 1993, 1:3 Central Office Phone Ringing System is expected to be operational in both Primary Zones, in approximately 12- 24 months from now, 1:4 Since this software is being developed by Bell Canada as an extra service for the consumers, the overall development cast of the system will be small. 1:5 The system will 'provide that all phones on a telephone exchange will I simultaneously ring with a distinct sound, thus coriveyiq a message to the pre-educated residents (and other age n cles/facilities) in the Prima Zone, to tune in to the designated TV/Rzdio stations and receive information and direction from the Emergency Response Organization, ) 0052 -4 A Continued..2 - 2 - September 9, 1992 D.R. Evans. Region of Durham Public Notification in a Nuclear Emergency Search for Suitable Systems 1:6 Ontario Hydro has received this information most favourably and considers this system to be a highly ranked. Prinmr.y Notification System for the two Primary Zones, which can be set-up in the midterm period of 12-24 months. 1:7 In the immrOiate and h r -t r ri d, Ontario Hydro recognizes the need for prompt (instant) type o notification systems to be set-up in the two Contiguous Zones. 1:8 Ontario Hydro recognizes the need to improve the speed and effectiveness of the notification system for the remainder of the Primary Zones, during the immediate short-term period. 1:9 The Committee was informed that Ontario Hydro and Emergency Planning Ontario (Ministry of Solicitor General) have also been deliberating and consulting on the subject of prompt notification in the Contiguous Zone and have come to a general agreement on the need for such speedy systems to be set up in the Contiguous Zones. 2:0 Consensus of Committee 2:1 The Committee agreed than an Automatic Phone:'Dialing System, combined with a Mobile Siren System, be adopted for the two Contiguous Zones, for the immediate short-term period. Mr. Lew's personal research has indicated that it is possible �o lease an Auto Dialer System to meet the needs of a Contiguous Zone, at an annual expense of approximately $12-$15,000, 2:2 The Committee supports the proposal for placing of a sufficient number of Mobile Sirens as the Supplementary System in the Contiguous Zone, to enhance the effectiveness of notification. The same mobile sirens could subsequently be used in the remainder of the Primary Zone, to improve the speed and effec:iveness of the notification. 3:0 Concerns Expressed by Newcastle 3:1 Mr, Walter Evans representing the Town of Newcastle, has expressed concerns about the ability of town administration to notify the facilities and agencies, as specified in the Darlington Plan. Hw has stated that the Town municipality has neither the resources nor the funds for dovelopilng such resources to notify the scattered farm houses and residential units in the Primary Zone. He also expressed doubts that, under the circumstances, the MLInicipal Council of :Newcastle would find it difficult to approve the draft Revised Darlington Plan which has been sent to the Town administration for comments. 0053 7 C: rontinued.3 Y CS_J - 3 - September 9, 1992 D.R. Evans, Region of Durham Public Notification in a Nuclear Emergency: Search for Suitable Systems 4:0 Recommendations of the Special Committee 4:1 The Special Committee has, once again, reviewed the entire spectrum of notification systems under study, and has also taken into account the importance of prompt (instant) type of notifications systems for the Contiguous Zones. 4:2 A consensus has been reached by the Committee on the following framework for developing a satisfactory notification programme for any nuclear emergency in the Region. 4:3 Emergency Plannin Ontario requests qualification of their support as it relates to the contiguous Zone (see letter of A.igust 28, 1992 attached). 4:4 Mid-Term Arrangement (12-24 months). A Primary Notification System for the two Primary Zones should be based on the Central OffiFe Phone Ringing System, which should be developed in conjunction with the mentioned Bell Canada digital switching conversion being put in place during 1993. The notification system should be in place sand operational as soon as possible, within 24 months. 4:5 The Primary System so developed should be supplemented by Mobile Sirens System as the Secondary System for the two Primary Zones. 4:6 Immediate Short-Term Solution, An automated Phone Dialing Alert System should be put in place in the two Contiguous Zones, as soon as possible so as to be functional within the next six months. This is proposed as the interim Primary System for the Contiguous Zones until such time that the mid-term arrangement is permanently implemented. 4:7 This system should be supplemented within the Contiguous Zone by an instant type siren system based on an adequate number of Mobile Sirens. This will be The Secondary System for the Contiguous Zones. This system should also be in place and fun tiongl within the next six months, These mobile siren units will be retained as a supplementary system as identified in the recommended mid-term arrangements. i 0054 j Continued..4 - 4 - September 40 1992 D.R. Evans, Region of Durham Public Notificatlon in a Nuclear Emergency: Search for Suitable Systems 4:8 In order to achieve the desired speed and effect of the notification, it i must be accepted that one motile siren will be able to sound-off from only one pre-determined location in the Contiguous Zone, before it reverts to notification responsibility in the remainder of the Primary Zone. 5:4 jw rtance.o�lic Educates 5:1 An extensive programme of public education on the Revised Regional Nuclear Emergency Plans and the above-mentioned notifications systems should be developed and launched so as to ensure correct response from the public and avoid confusion. 6:0 aeneraf R m= ' n 6:1 The Committee wishes to convey the contention of the affected municipalities that all expenses related to purchase/lease operational, shoof the of and making the notification systems borne by Ontario Hydro. necessary 4 6:2 The number of mobile siret1erational Ioc�tions, land ithe prfovasion of Contiguous Zones, their op , support personnel should be decided by further discussions between the following: Regional Coordinator, Emergency Planning Representative, Ontario Hydro Representative,Emergency. Planning; Ontario Representative, Durham Regional Police 6:3 The Committee recommends that the overall control of all short-term and mid-term e s should remain a Group and h encu ertheRegional Emergency Response Organization. Sincer J Noel C. Marshall Chairman Re Tonal Special C 7mittee g FF on Public Notificati n 0055 7 -, APPENDIX A PROPOSED UPGRADES To N�"iPCASTLE FIRE IIALL 1• Installation of Gas Line and Meter no e 2. Purchase of one 100 gallon gas heater water tank $2 000 3 . Connecting Gas Heater to Main Line $400 4• Running Hot and Cold Lines to Main Header $800 5• Installation of Shower Rail Support $600 6. Four. Portable Showers for Emergency Workers $3 600 7. Single Door at Entrance to Change Area $1 600 8• Caged Area for Hydro Equipment $2 000 9. Mobile Car Wash $3 540 TOTAL COST $14 500 ATTACHMENT N0. 7 W;D-90_92 15 6 I