HomeMy WebLinkAboutWD-90-92 Addendum THE CORPORATION OF THE TOWN OF NEWCASTLE
REPORT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File#
Date: FEBRUARY 1, 1993 Res. #Li
ADDENDUM By-Law#
Report#:—WD---q - File #: __PB__1_a._3_l
Subject: REGION OF DURHAM
DARLINGTON NUCLEAR EMERGENCY PLAN
Recommendations:
It is respectfully recommended that the General Purpose and
Administration Committee recommend to Council the following:
1. THAT the Addendum to Report WD-90-92 be received;
2 . THAT the Terms of Reference (Attachment #1) provided by Noel
C. Marshall, Town of Pickering, to be used in preparing the
Nuclear Emergency Plan for the Municipalities of Newcastle,
Oshawa, Ajax and Pickering, be approved, FORTHWITH; and
3 . THAT Noel Marshall, Town Manager, Town of Pickering be advised
of Council's decision.
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REPORT
1.0 ATTACHMENTS
No. 1: Terms of Reference
2.0 BACKGROUND
2 . 1 At its meeting of December 14, 1992, Council approved the
recommendations in Report WD-90-92 - Region of Durham
Darlington Nuclear Emergency Plan.
. . . /2
REPORT ADDENDUM WD-90-92 PAGE 2
2 .2 Recommendation #5 required that the Terms of Reference for the
Town's Nuclear Emergency Plan be prepared in consultation with
Town staff and the Terms of Reference be subject to the
approval of the Town.
3 . 0 RECOMMENDATIONS
3 . 1 The Terms of Reference (Attachment No. 1) have been reviewed
by Town staff and it is recommended that the Terms of
Reference be approved.
In order to receive grants from the Joint Emergency Planning
Program, it is necessary to have consultants retained not
later than March 15, 1993 . It is therefore recommended that
the Terms of Reference be approved FORTHWITH.
Respectfully submitted, Recommended for presentation
to the Committee,
d------------------------ --------------- - ----------
Walter A. Evans, P.Eng. , Lawrence E. Kots f ,
Director of Public Works Chief Administrative Officer
JCO*hj
January 26, 1993
Attachments
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TERMS OF REFERENCE
CONSULTING SERVICES - NUCLEAR RESPONSE
MUNICIPALITIES OF NEWCASTLE, OSHAWA, AJAX AND PICKERING
To refine the respective municipal emergency plans in accordance
with the attached Terms of Reference from each Municipality and
develop a precise action plan for each, reflecting their
responsibilities under the Regional Nuclear Emergency Plan. (See
Appendix l and 2)
The Consultant will co-ordinate his activities with the designated
official (Appendix 3) in each Municipality and will work closely
with the Regional Emergency Co-ordinator.
The project can be developed in two compatible phases, one focused
on the Darlington plant and the Town of Newcastle and the other on
the Pickering Plant (Ajax and Pickering) .
The work should be completed within 60 days of the awarding of the
contract and must be commenced prior to March 15, 1993 .
The project is to be guided by the criteria as laid down in the
Federal Guidelines for J.E.P.P. support.
The Consultant should clarify the expectations of each Municipality
through discussions with the designated official. (Appendix 3) .
Written submissions are to be received by February 15, 1993, and
directed to the attention of:
Noel C. Marshall
Town of Pickering
One, The Esplanade
Pickering, Ontario
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ATTACHMENT N0, 1
ADDENDUM WD-90-92
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APPENDIX 1
RESFdNSIBILxTiES Off' M NI'CIFAX, CON VROL GROUPS
PICKERINC z"T"' & —WHITBY
14 . Ensure that all members of the Municipal Control Group and
those officials of various municipal departments who have a
prole to Play in the Municipal plan (paragraphs 2 and 3
below) have studied the Regional Nuclear Emergency Plan for
PNGS. They should also be aware of the responsibilities
assigned to the Town municipalities which have been agreed
upon after mutual consultations.
2 . Form a Municipal Nuclear Emergency Action Committee
comprising of at least three members, including one
chairperson. Based on the guidelines provided by t;ae
Regional Nuclear Emergency Plan for PNGS, the Nuclear
Emergency Action Committee will prepare the respective
Municipal. Nuclear Emergency Plan to meet the designated
responsibilities. The Regional Emergency Planning Officer
will provide guidance and help where necessary (MCG Whitby
already have a Nuclear Emergency Plan in position which may
need some modification in the light of this list of
responsibilities) .
3 . Develop own municipal emergency response organization, make
the necessary preparation and establish the necessary
procedures to implement the Municipal Plan, prepared in
support of the Regional Plan. Also establish a system for
reviewing acrd updating the Municipal Plan when necessary.
4 • On receipt of initial notification (to respective Mayors
from the Regional Chairman, to Town CA,O/Town Manager from
own Mayor, and from the CAO, Region of Durham) , authenticate
the massage if necessary. The notification message may also
be received by the MCG through the Regional Fire
Coordinator. Commence internal fan-out notification,
including the local police detachments, and simultaneously
arrange to set up the Municipal Operations Centre. If the
notification message indicates Category 2 notification
(standby) , MOC will be set up using minimum staff. in case
of Category 3 notification (activate) the MOC will be fully
staffed and made operational as soon as possible, Contract
will be established with ROC as soon as MOC is set up. A
municipal emergency will be formally declared by the MCG.
5. If any immediate Protective ,action is recommended by PNGS in
the initial notification, the Duty Inspector, Durham
Regional Police shall be responsible to order the
implementation of the measure until the RCG has assumed
control. Respective MCGs should delegate similar aui_hority
to their Fire Chief or the Deputy Fire Chief (normal working
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49.
hours) and Duty Captain (off working hours) if the
protective action recommended falls within .the assigned
responsibilities of MCG.
6. If the initial notification indicates that the plan is
4ctivated, arrange to call in the complete MCG (including
the respective Police Divisional Commander or his alternate)
and the staff required for carrying out the notification of
designated facilities in the municipal limits . Ini•-.ial
public alert notification of the residential areas of the
Primary Zone will be carried out by Durham Regional Police
Service in the laid down orders of priority, using :he
police cruisers with sirens and loudspeakers. The 34CG of
th'b respective municipality is responsible for noti,;;ying the
following:
a) All Industrial Establishments
b) All large Commercial Establishments
c) Shopping Plazas, Malls, Large Supermarkets
d) Public in recreational facilities such as Parke,
Beaches, sports arenas, etc.
e) Highrise buildings
f) senior Citizens/Elderly Peoples ' Homes
g) Special Care facilities
h) Group Homes
i) Farmhouses, scattered houses and other facilities in
Sectors 14 , 15, 16 and 17 through the pre-designated
"Group Coordinators" (See paragraph 10, below) .
7 . sometimes it may be necessary to order suspension of work in
the Industrial and commercial establishments and also to
close down the recreational facilities, either with the
initial notification or separately. This will also be done
through the MCG/MOC, in the same manner. MCG will arrange
clearance of all recreational facilities and block the
entrances it necessary. Procedures must be developed to
achieve this effectively.
8 . When a sector has been evacuated, the Municipal Fire:
Department will assist the police in locating and evacuating
the people who deed assistance in moving out (white cloth on
windows/doors) . Similarly, these people who have informed
the Region/Town Municipality or Hydro in advance (filled out
cards returned after the distribution of emergency trochure)
will also be located and evacuated. If possible, any
assistance required from the Region for this task Should be
planned and communicated. to the Region. in advance. Special
short-notice requests for assistance will also be accepted
by the region.
9. Respective MCGs will ensure that facilities listed as e) ;
£) , g) and h) in paragraph 6 above have an evacuation plan
in plaoe. The Regional Emergency Planning staff will guide
rFiN- 5DZ 7Ua 1 4 : 32 TOW" OF' P i C KER i taG P _ 0E,
50.
and assist in evacuation and relocation where essential an
when so requested. ' d
10. Farmhouses, other scattered houses and other facilities
dispersed in sectors 14, 15, 16 and 17 will be notified by
telephone, besides the other means. All such units will be
listed and grouped into groups of 10-15 units eacli with one
unit designated as the 'Group-Coordinator" . The respective
MOC will notify the Group Coordinator by phone who will
further notify other members of the group. A pl.ar. will be
developed by the respective MCGs to meet this
responsibility.
11 . Maintain communication with the Regional Operations Centre
using the existing phone lines (lane-load protected) and the
radio. One radio each with operators) from Northshore
Amateur Radio Club (Ha Madio) Network will be placed in the
respective MOCs under the Regional arrangements. See Figure
8 (page 81) for radio network.
12 . Maintain constant contact with respective Mayors at the RCG
and with the Regional Operations Officer to receive up--to-
date information and ask for help/guidance if necessary.
13 . Maintain the current Sector Safety Status (colour coded) in
consultation with the municipal representative at 'the RCG
(paragraph 7 .2 . 1, page 38) .
14 . advise respective Mayors and the RCG on the need for any
special notification for the public in the Primary zone or
any specific sector.
15 . .grange for maintaining a Logbook of events, actions and
instructions and keep record of messages and documents
related to the emergency.
16. Ensure that all Municipal personnel assigned functions in
the Municipal Emergency plan are suitably trained for their
tasks.
17 . Carry out practice of drills and limited exercises to keep
Procedures current and knowledge up-to-date.
18 . Participate in the Regional exercises, drills and practices
when requested to do so.
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2
�t Sk�o�1GIHILIxIEL of MUNIQ1PAZ, gPk ROL .Q _ROVPS
Q9 WA AND NVWCASjU
1 , Ensure that all membera of the Municipal Control Group and
those officials of various municipal departments who have a
role to play in the Municipal Plan (paragraphs 2 and 3
below) have studied the Regional Nuclear Emergency plan for
Darlington NGS. They should also be aware of the
responsibilitie.a assigned to the city/town municipalities
which have been agreed upon after mutual consult:Ltions.
2 , f'oa`m a "Standing Committee for Nuclear Emergency" at
respective municipal level, comprising of at leat,t three
members, including one chairperson. Based on th4: guidelines
provided by the Regional Nuclear Emergency Plan for
Darlington, the Standing Committee for Nuclear Emergency
will prepare the respective Municipal Nuclear Lmstrgency plan
to meet the asai4ned responsibilities. The Regional
Emergency planning Coordinator will provide guidlLnca and
help where necessary.
3 • Develop own municipal emergency response: organizcti.on, make
the necessary preparation and establish the necatisary
procedures to implement the Municipal. Plan, prepatred in
support of the Regional. Plan. Also astablish a says:t.em for
reviewing and updating the Municipal Flan when ne.ceseary.
4 ., On receipt of initial. notification (to respective, Mayors
from the Regional Cha.irntanr to Town CAO/Clark from own
mayor, and tram the CAA, Region of Durham) , authenticate the
message if necessary. The notification message Z14y also be
received by the MCO through the Regional Fire Coordinator.
CQmmetce internal fan-out notification, inol.udinif the local
police detachments, Arid simultaneously Arrange to set up the
Municipal Operations Cantre. If the notification message
indicates Category 2 notification (standby) , MOC will be sat
up using minimum staff. In came of Category 3 notification
(activate) the MOC will, be fully staffed and made►
operational as soar, as possible. Contact will bii
established with ROC as soon as MOC is eet up, municipal
emergency will be fornall.y declared by the MCG.
if any J=sdiate Protective Action is recommended by the
Shift Supervisor of Darlington NGS in the initial
notification, the staff Sergeant in charge of the: operations
Control Centre of Durham Regional Police (or the Duty
officer) shall- be responsible to ardor the implementation of
the measure until the RGG has assumed control. Respective
MGGS should delegate similar authority to their Fire Chief
or the Deputy Fire chief (normal working hours) a,nd Duty
Captain (off working hours) if the protective action
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55 ,
recommended falls within the assigned responsibilities Of
MCG.
6 . if the initial notification indicates that the plan is
activated, arrange to call in the complete MCG (including
the rospective polio Divisional Commandeer or his alternated)
and the staff required for carrying out the notification df
dagignated facilities in the muniGipol limits - Initial
public alert notification of the residential az'eaa of the
Primary zone will be carried out by Durham Regj,onal, policed
Service in the laid down orders of priority, us►ing the
police cruisers with sirens
idrespan�iblvrfor natity�nQfthe
the rospaeative Municipality
following:
a) All Industrial Establishments
b) All Large Commercial. Establishments
C) Shopping Plazas, Malls, Large supermarket)$
d) public ire recreational facilities such as Parks ,
Beaches, sports arenas, etc.
e) Highrise buildings
f) senior Citizens/Elderly peoples' Homes
g) Special Care facilities
h) Group Hams?s
i) Farmhouses, scattered hounes and other fazil.ities in
Sectors It 2 , 31 7 , 81 91 14 , 15, 16, 17 , 18 , 19 and 20
through the pre-designated "Group coordinators" (sea
paragraph 10 below) . sectors 11 20 3 and 4 will
receive priority in this notifioatiet.
7 . Sometimes it may be necessary to ordar suspenaiat of work in
tha industrial and commercial establishments and also to
close down the recreational faciliti'as, either with the
initial notification ar separately. This will also be done
through the MCG/XOC, in the same manner. MCG will arrange
clearanca of all recreational facilities and block they
entrances if necessary. Procedures must , be developed to
achiave this •ftectively.
8 . When a sector has bean evacuated, the Municipal Fire
Department will assist the police in locating and evacuating
the people who need assistance in moving out (white cloth on
windows/doors) , similarly, those people who have informed
the Region/City/Town Municipality or the Hydro in advance
(filled out cards returned after the distribution of
emergency brochure) will also ba located and cvacuatad. If
pogaik►l.e, any assistance required from the Region for this
task should be planned and communicated to they Region in
advance. Special short-notice requests for assistance will
also be accepted by they Region.
respective MCGSt will ensure that facilities listed as V) ,
f) , g) and h) in paragraph 6 abovcw !?ave an Savzjcjaation plan
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in place;. The Regional Emergency Planning Stafi' will guide
wh2n so ro,oat44.
io , Farmhouses, other zcattered houses and other facilities
dispersed in sectors 1, 2 , 3 , 7, 9 , 9 , 14 , 15 , 16 , 17, 18 ,
19 and 20 Will be notified by telophonb, beaidela the other
Taeans. All such units will be listed and grouped into
groups of 10-15 unita each with ona unit designated as the
"Group-Coordinatorlt . The respective MQC will notify the
Group coordinator by phones who will further notify other
members of the group., A plan will be developed by the
respective McGs to meet this reaponsibilit.y.
11. Maintains communication with the RegiQna►l . operatiiona Centre
using the existing phone lines (Lino-load probe,;teal) and the
radio. one radio each with operator(s) from Northshorex
Amateur Radio Club (HamRadio) Network will be pla.cad in the
respective MaC$ under tha Regional arrangemonts. Sea Figure
8 (page 102) for radio network.
12 . Maintain constant contact with respective Mayors at the RCG
and with the Regional operations officer to rgcaive up-to-
data informatidn and aak for he 1p/guidance if necessary,
13 . Maintain the current Sector Safety Status (colour coded) in
consultation with the municipal representative at the Rca
(paragraph 7 . 21 page 44) .
14 . Advise respective Mayors and the RCG on the need for any
special notification for the public in the Primary Zone or
any specific sector,
15. Sel,eot and appropriately prepare an alternates looation for
tha Municipal Opertions Centre, preferably outside the
Primary Zone, if rolocation becomes necessary.
16 . Arrange for maintaining a logbook of events, actions and
instructions and keep record of messages and documents
related to the emergency.
17 . Insure that all Municipal personnel assigned functions in
the Municipal Emergency Plan art suitably trained for their
tasks.
18 . Carry out practice of drills and limited exercises to keep
procedures current and knowl.adge up-to-date.
19 . Participate in they Regional exercises, drills Arid practicts
When requosted to do so,
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OFFICE OF THE CITY CLERK
qq ti. THIS CORPORATION OF THI CITY OF OSHAWA
R, A, HENDI:RSON, A,M,CT, C,M.C, 30 CENTRE STREET SOUTH
Cite Clerk TEL. (416) 725-7351 OSHAWA, ONTARIO
FAX (416) 430-5697 L1H 3V
MAN SUTEF., C,M,0„ C,M,C., C,M.M.
oupunv City Clerk
File A-2000
Terms of Reference - Consulting Services for City of Oshawa;
Emerg ncy Measures Regarding the Oariington Nuclear Emergericv Plan
To recommend the structure and procedural operations of Oshawa's munlcipal
emvgency response organization for the Darlington Nuclear Emergency Plan
including, but not necessarily limited to, the following;
-tho Oshawa Municipal Control Group, its membership, operation, facilities and
equipment;
-the involvement of various civic departments in the municipality's emergency
response;
- notification and evacuation procedures respecting industrial, commercial and
public establishments, high-rise buildings, senior citl2ens/elderly pooples homes,
4peclal care facilities and group homes within sectors 5, 6, 11, 12 and 13 of the
primary zone of the Durham Nuclear Emergency Plan;
- -the City's relationship to and communication procedure with -the Regional
Municipality of Durham;
- delegation of authority respecting any of the above;
- cost estimates to implement the above; and
- draft by-law under the Emergency Plans Act, R.S,O. 1990, c. E,9 to implement the
above.
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Town of Ajax Dave Lowe
65 Harwood Avenue South C.A.O.
Ajax, Ontario
L1S 2H9
Township of Newcastle Walter Evans (Jan O'Neill - alternate)
40 Temperance Street Director of Public Works
Bowmanville, Ontario
LIC 3A6
City of Oshawa Bob Henderson
50 Centre Street South City Clerk
Oshawa, Ontario
L1H 3Z7
Town of Pickering Noel C. Marshall
One, The Esplanade Town Manager
Pickering
Ontario
L1V 6K7
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