The URL can be used to link to this page

Home My WebLink AboutWD-94-92 THE CORPORATION OF THE TOWN OF NEWCASTLE REPORT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File # Date: DECEMBER 7, 1992 Res. #(21 )/ M Report#: File#: -PB,-7-0--23- By-Law# Snbject: POLICIES RELATED TO SIGNS FOR VOLUNTEER ORGANIZATIONS RecaTmendations: is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report WD-94-92 be received; 2 . THAT Resolution #GPA-480-91 which was approved by Council on July 15, 1991, be rescinded; 3 . THAT The Town pay the cost of construction and maintenance of the sign standards located at the east and west end of King Street in Bowmanville onto which the various volunteer organizations in Bowmanville attach their shields; 4 . THAT the maximum size of the shields be 24 " X 24" ; 5 . THAT the wording on the sign standards be "Welcome to Bowmanville" ; 6 . THAT the $300 fee paid by the Knights of Columbus be returned to them; and /2 REPORT WD-94-92 PAGE 2 7 . THAT the representatives of the various volunteer organizations in attendance at the meeting held on Monday, November 30, 1992 and those other volunteer organizations listed on Attachment No. 2 to Report WD-94-92 be advised of Council's decision. REPORT 1.0 ATTACHMENTS No. 1: Copy of Report WD-60-91 No. 2 : List of Representatives of Various Volunteer Organizations in Attendance at a Meeting Held on Monday, November 30, 1992 2.0 BACKGROUND 2 . 1 On July 15, 1991, Council approved Resolution #GPA-480-91: "THAT Council approve the Service Club Signing Policy and Procedure attached to Report WD-60-91; THAT the Director of Public Works forward a copy of the Service Club Signing Policy and Procedure to all service clubs within the Town of Newcastle; and THAT the Director of Public Works contact the Bowmanville service clubs to implement replacement of the existing service club sign supports on King Street, Bowmanville, in 1992 . " i i . . . /3 026 REPORT WD-94-92 PAGE 3 2 . 2 Several of the volunteer organizations who were contacted by staff concerning the policy adopted on July 15, 1991, felt that it is not reasonable for the Town to require volunteer organizations to pay the cost and maintenance of the sign standards . 3.0 REVIEW AND COMMENT 3 . 1 On Monday, November 30, 1992, a meeting was held with the Mayor, the Director of Public Works and representatives of various volunteer organizations in Bowmanville. Those in attendance are listed on Attachment No. 2 . 3 .2 After the above liaison and careful review and consideration of the matter, it was felt that the volunteers should not be required to pay the cost of construction and maintenance of the sign standards . After some discussion it was agreed that Council would be asked to rescind the policy which was adopted in July, 1991 and recommend that the Town pay the cost of construction and maintenance of the sign standards . 3 . 3 It was also agreed that the wording on the sign standard would be "Welcome to Bowmanville" and that the maximum size of the shields to be attached to the sign standard be 24 " X 24 " . 3 . 4 The Knights of Columbus have submitted the $300 fee and it is recommended that the $300 be returned to them. Respectfully submitted, Recommended for presentation to the Committee, 1 i,( ( t:,- Walter A. Evans, P.Eng. , Lawrence E Kotse f, Director of Public Works Chief Administrat ve Officer WAE*hj December 2, 1992 Attachments y._.,�,w• TOWN OF . NEWCASTLE � y REPORT File Res. # } f: � By-Law # TING: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE E: JULY 8, 1991 ORT #: wD-60-91 FILE #: I,ECT: POLICIES RELATED VO SERVICE CLUB SIGNING M ENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report WD-60-91 be received; 2 . THAT Council approve the Service Club Signing Policy anct Procedure attached to Report WD-60-91; . 3 . THAT the Director of Public Works forward a copy of the Service Club Signing Policy and Procedure to all service clubs within the Town of Newcastle; and 4 . THAT the Director of Public Works contact the Bowmanvil.le service clubs to implement replacement of the existing service club sign supports on King Street, Bowmanv.ille, in 1992 . i REPORT 1.0 ATTACHMENTS No. 1: Key Map - Existing Sign Supports (Bo manvi_ll.e) No. 2 : Correspondence dated September 28 , 1.9 9 0 from Great: Pine Ridge Kinsmen Club Incorporated No. 3 : G-5 Service Club Sign Support Recoiruuended by i.Ire ATTACHMENT N0. 1 P 2 B Ministry of Transportation WD-94-92 REPORT NO. : WD-60-91 _ PAGE 2 No. 4 : Sign Support Installation No. S : Service Club Sign Policy, Procedure and Agreement 2 .0 BACKGROUND 2 . 1 A letter dated September 28, 1990 was received from the Great Pine Ridge Kinsmen Club Incorporated enquiring about possible installation of service club signs at Orono and Newcastle Village. The Town does not, have a policy established for handling such requests . 3.0 REVIEW AND COMMENT 3 . 1 In 1975 the Ministry of Transportation developed a standard for service club sign supports to achieve uniformity across the Province. This standard is illustrated in the Manual of Uniform Traffic Control Devices as a G-5 information sign (attachment #3) . These supports are not subsidized by the Ministry of Transportation. The cost- of these signs and supports is usually shared among the local Service clubs represented. 3 .2 The Great Pine Ridge Kinsmen Club requested seven new sign support locations . Four are located on Regional Roads , two are on Ministry of Transportation Roads . The last location is on Mill Street, Orono, which is under the jurisdiction of the Town of Newcastle. 3 . 3 The Town of Newcastle currently has service club sign supports within the Bowmanville Highway #2 connecting link (Attachment No. 1) . These signs were installed during 1984 and have been poorly maintained and supervised. Over the years groups have not obtained proper approval and have taken it upon themselves to install their service club shield onto the support. The result is a poorly organized display which does not reflect well upon the Town or the service clubs . The following groups are displayed on the existing support: I Lions Club Lioness Club Kinsmen Jaycees Optimists International Rotary International Royal Canadian Legion St. John Ambulance . . . 3 r .� r� _., REPORT NO. : WD-60-91 PAGE 3 3 . 4 Additional groups have asked to be represented including; Knights of Columbus, Odd Fellows, Foresters, Masons, Orange Lodge, and The Bowmanville Business and Professional Womens Club. These groups were informed that they could not be included on the existing service club sign support, but that the matter_ would be reviewed. 3 . 5 It is impossible to display a logo for every organIzati.on which benefits the community. The Service Club Sign support is limited to a maximum of twelve. To assist both the displayed and non- displayed groups an improved sign support would provide the phone number of the Tourist Information Centre. The Tourist Information Centre would provide both residents and tourists with information about all groups within the municipality including services provided, local. contacts , locations and dates of meetings . 4 .0 CONCLUSIONS 4 . 1 From the above, it is concluded that a policy to regulate service club signing is required. 4 . 2 The existing service club sign supports on Ki.ng Street, Bowmanvi.l.le should be replaced in 1992 . Respectfully submitted, Recommended for presentation to the Committee, I ------------------------ -------- - ' ------------------ Walter A. Evans , P.Eng. , Lawrence E Kotseff, Director of Public Works Chief Administrative Off.i.cer. RB*WAE*llv June 14 , 1991 Attachments f I 1030 Q111 �, to Of ' SUBJE LOCAT1 /VS E . i slt.�w.n, 1fSS r cola \ ��\ tf�//�\O I N l•l I: ` NI GIIM AI M l ill-.J R I V i I j" DRAWN J .M OA1F JUNE 1991 ATTACHMINT 110. 1 hl Y MAP ldD-60-9T � 0_ � ; �e Great Pine Ridge Kinsmen Club. Incorporated, The I30x 52.Orono,Ontaiio IAD IMO September 28, 1990 Attn. Walter A . Evans; Director of prrhlic Works The Town of Newcastle 40 Temperence Street Bowmanville, L1C 3A6 Dear Sir: As president of the Great: Pine Ridge Kinsmen Club, I 'm writing 11011 in regards (:o a phone conversation I had with Ron 13aker(puh1ic works) on Sepieml>erR, 191)0. For the last IR our club has been looking into arec t inc,7 commtrni t1) service ho<rr<!s It t lle ent rances pf Not"( .as( lc' - 13efore WO C.1 11 out iurr<• witL thi z. ojo( t r✓<r Ir.r <• r nrrn,hc r o/ guest i ons wh i c'h n<'<tci r<1,1 r'ess i nq ; M . Tho L clpe anti Si ze ( t hi cknes;; ) of nra t r i<r 1 rcrgrr i red for the signs. ( ?) kho c✓i 11 he responsible for erecting 1.110 si (ll)s . ( _3) , In Lhe future, if other service groups who didn ' t. share in the costs of the sign project , would like Lo displarl their 10(70, would them h.rve linanci .al c,bl i(lat ions. Your advic e on t.h< s e m.°rtt c' rr; (✓o(r1d he lrc7;lt I ,! rpl� reci.rt c ,l. )'iru rs .i rr t: i n Dann,) ;1 Ile rul; T/lo hrca., t !' iur 1; icly !: iu rnrc r, t. 5 � RVIGE GLUBS 20 45 ..GO0OURG 24 0 S �,� VICE 'CLUBS tN �s pinNK 10 r� us[u nN�v wlirN �.tnlz� Inn �� r, sl�uic� r,iu� str�� niii r [ nuin� u GOSOURG lN5TALl.9TloA) 2" SPACIwG —8 y" s�LVEK sERits E " — 3 y X 8 PA)UEL s SFRVICE CLAWS - 13JZOWN ENGINEEJZ GRnpF SG•TCNI-17E FOR INFORMATION CALL, X23- o733 z - "k 1000 I I 1034 t 6 1T1OWN OF NEWCAS1.111,E POLICY AND PROCEDURE r 1110 regulate and control. the erection and maintenance of service club signing on roads under the jurisdiction of the Town of Newcastle 1 . DELI INI1111.ONS: SERVICE CLUB is a non profit, Provincial or National organization who's purpose is to provide community service and welfare and is registered as a non profit- and/or a charitable organization. SERVICE CLUB SIGN SUPPORT is a sign support of the dimensions, colour and materials illustrated in the manual of uniform traffic control. devices . The tab indicating the municipalities name may j be excluded. SERVICE CLUB SHIELD is a logo with a maximum size of 60 cm x 60 cm (24 " x 24 " ) which has been approved by a service clubs national board of directors . Additional shield tabs will not be permitted. 2 . PURPOSE: The sign support shall be used for displaying municipal service club shields to inform travelling members of clubs of existing local branches . 3 . LOCA`T'ION: The service club sign support shall, if possible, be erected within the boundary of the municipality where the service clubs are located . 4 . COSTS: All installation and maintenance costs will be charged to the service clubs . The . service clubs shall purchase and supply the shields through their national offices . Clubs will pay an initiation fee of $150 per sign plus an annual maintenace fee of $50 per sign. These amounts are payable in advance. 5 . INSTALLATION: The sign support and the service club shields shall. be installed by the 'Town of Newcastle or an approved contractor. I I . . 2 i r ? 35 . . . 2 6 . MAINTENANCE: The Town of Newcastle will maintain the sign support. The Director of Public Works may remove any service club shield after thirty days notice which does not meet acceptable standards of maintenance or when maintenance fees are past due. 7 . SELECTION OF SERVICE CLUBS: The Director of Public Works will decide which service clubs are to be displayed on the support. A service club shield which has been displayed in the past may be replaced by a newer or larger. group. The maximum number of service clubs that may be identified on the sign is 12 (twelve) and any service club involved shall be identified on all the sign. supports installed. Groups will be selected on the following basis : 1) Must meet the definition of a service club. 2 ) International membership. 3 ) Paid and active membership of the local. branch . 4 ) Assessment of services to the community. 8 . REQUEST PROCEDURE: 8 . 1 A service club requesting either installation of a sign support or a service club shield on a road under the jurisdiction of the Town of Newcastle including a connecting link shall. : 1 ) Complete and sign the attached Lett=er of agreement- . 2 ) Attach a letter of approval from its provincial or national board of directors . 3 ) Attach an international manifest or information pamphlet detailing the purpose of the club and information of local activities, charitable events, charity registration number, local and international- membership figures. 4 ) Request a road occupancy permit from the Public Works Department and apply for a sign permit, from the Pl.anninc3 Department . I i . f 1 . . . 3 8 . 2 Service clubs requesting either installation of a sign support or a service club shield on a road under the jurisdiction of the Region of Durham shall: 1) Submit the request in writing to the Region of Durham, Manager of Traffic Operations . 2) Comply with regional guidelines and policies 8 . 3 A service club requesting either installation of a sign support or a service club shield on a road under the jurisdiction of the Ministry of Transportation shall: 1) Complete and sign the attached letter of agreement and request the Town of Newcastle act as a liaison with the Ministry of Transportation. 2) Provide a cheque payable to the Treasurer of Ontario to cover the initial cost of the encroachment permit application. 3) Comply with Ministry guidelines and policies . i r rt 7 7 i LETTER OF AGREEMENT BETWEEN SERVICE CLUBS AND THE TOWN OF NEWCASTLE TO REGULATE AND CONTROL THE ERECTION AND MAINTENANCE OF SERVICE CLUB SIGNING I have read and agree to the terms of the policy and procedure for service club signing. Our group requests to display our shield on the existing service club sign support (or installation of a new sign support) located at: I have attached the following: YES NO Letter of approval from national board of directors Registered charity number_ _ (i.f. applicable) Information pamphlet Membership figures, nationally _, Local.]. ORGANIZATION: - Name: - Position: ---------- Phone: --- -- - -- Signature: Submit this request to the Director of Ptibl.ic Works List of Representatives of Various Volunteer Organizations in Attendance at a Meeting Held on Monday, November 30, 1992 Name Organization Address Phone # E. Joe Pinto Rotary Club P.O. Box 93 416-430-0642 of Bowmanville Bowmanville, ON L1C 3K8 Jim Wintonyk Optimist Club 47 Rhonda Boulevard 623-4635 of Bowmanville Bowmanville, ON L1C 3W3 Jim Connell Royal Canadian 101 Waverley Road 623-5782 Legion of Bowmanville, ON Bowmanville L1C 1L2 Jim GR Lachance Lions Club of 52 Hobbs Drive 623-6121 Bowmanville Bowmanville, ON L1C 3L9 I Bradd Anderson Lions Club of 65 Barley Mill Cres . 623-4141 Bowmanville Bowmanville, ON L1C 4E9 Les Virtue Lions Club of 50 Rosalynne Crescent Bowmanville Bowmanville, ON L1C 3X8 Al Arsenault Knights of 174 Simpson Avenue 623-4736 Columbus Bowmanville, ON L1C 2J1 Dave Tillcock Masonic Lodge 10 Shoreview Drive 623-4326 Bowmanville, ON L1C 3V1 Ruth Carrigan Women's Institute 161 Scugog Street 623-9512 Bowmanville, ON L1C 3J7 i . . . 2 ATTACHMENT N0. 2 1 �. WD-94-92 j . . .2 Organizations Not Represented at the Meeting But to Notified of Council's Decision: David Ferguson Forresters of 85 Queen Street 623-1592 Bowmanville Bowmanville, ON L1C 1M5 Dorothy Raine Bowmanville 85 Loscombe Drive 623-7683 Kinettes Bowmanville, ON L1C 3S8 Doreen Cripps Lioness Club 52 Orchard Park Dr. 436-2579 Bowmanville Bowmanville, ON L1C 4K8 Reg Suggitt Kinsmen Club 27 Liberty Street N. 623-9816 of Bowmanville Bowmanville, ON L1C 2L5