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Home My WebLink AboutCOD-003-04 . CliJliQglOn REPORT CORPORATE SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE P8 GPPI$cx,\ -04- Date: January 26, 2004 Report #: COD-003-04 File#_ By-law # Subject: Tender CL2003-32, Street Lighting Improvements at Various Locations Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report COD-003-04 be received; 2. THAT Langley Utilities Contracting, Bowmanville, Ontario with a total bid in the amount of $57,509.29 (Including G.S.T.), being the lowest responsible bidder meeting all terms, conditions, and specifications of Tender CL2003-32, be awarded the contract for the Street Lighting Improvements at Various Locations as required by the Engineering Department; 3. THAT the total funds required in the amount of $89,000.00 ($57,509.29 tender plus work by Hydro One, work on Valley Crest Drive, contingencies, consulting and net G.S.T.) be drawn as follows: a) $40,000.00 from 2003 Capital Budget Account # 5800-8390-03102; b) $14,000.00 from the 2003 Capital Budget Account # 5800-8390-03103; c) $6,000.00 from the 2003 Capital Budget Account # 5800-8390-03104; d) $25,000.00 from the 2003 Capital Budget Account # 5800-8390-03105; and e) THAT the remaining fund in the amount of $4,000.00 be drawn from Account # 5800-8390-03104. 4. THAT the attached By-law marked Schedule "A" authorizing the Mayor and the Clerk to execute the necessary agreement be approved. UUI REPORT NO.: COO-003-o4 PAGE 2 Submitted by: MMIASCINTILABlkm a~ Mane Marano, H.B.Sc., C.M.O. Director of Corporate Services ~~1u~L A.S. Cannella, CET. Director of Engineering Services I 1 2 r; i: Reviewed bY:O~.-..::;-~ Franklin Wu, Chief Administrative Officer REPORT NO.: COD-003-o4 PAGE 3 BACKGROUND AND COMMENT Tender specifications were provided by Totten Sims Hubicki Associates for the Street Lighting Improvements at Various Locations within the Municipality of Clarington, as required by the Engineering Department. Tenders were advertised in local papers, as weli as Electronicaliy. Subsequently, tenders were received and tabulated as per Schedule "B" attached. The total project cost, including Project Administration, and costing aliocation is as detailed in the letter from Totten Sims Hubicki Associates, marked Schedule "C" and wili be provided from the accounts specified in the recommendations of this report. As the total funds required from the Various Street Lighting Improvement Account # 5800-8390-03105 exceeds the available funds of $25,000.00, it is recommended that the additional funds required in the amount of $4,000.00 be drawn from the remaining funds available in Account # 5800-8390-03104. Note, $5,133.00 has already been expended from Account # 5800-8390-03105 and has been included in the total funds required for Tender CL2003-32. The low bidder has previously performed satisfactory work for the Municipality of Clarington. The Director of Finance has reviewed the funding requirements and concurs with the recommendation. Queries with respect to department needs, specifications, etc., should be referred to the Director of Engineering. After further review and analysis of the bids by the Engineering Department, Totten Sims Hubicki Associates and Purchasing, it was mutually agreed that the low bidder, Langley Utilities Contracting, Bowmanville, Ontario, be recommended for the contract for the Street Lighting Improvements at Various Locations. CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 F (905)623-4169 - 1 LU 3 Schedule "A" THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW 2004- Being a By-law to authorize a contract between the Corporation of the Municipality of Clarington and Langley Utilities Contracting, Bowmanville, Ontario, to enter into agreement for the Street Lighting Improvements at Various Locations THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the Corporation of the Municipality of Clarington and seal with the Corporation Seal, a contract between, Langley Utilities Contracting, Bowmanville, Ontario, and said Corporation; and 2. THAT the contract attached hereto as Schedule "A" form part of this By-law. By-law read a first and second time this day of ,2004. By-law read a third time and finally passed this day of ,2004. John Mutton, Mayor Patti L. Barrie, Municipal Clerk 1 !. .: q!JJil!glon Municipality of Clarington SCHEDULE"B" BID SUMMARY TENDER CL2003-32 STREET LIGHTING IMPROVEMENTS VARIOUS LOCATIONS BIDDER TOTAL BID AMOUNT Langley Utilities Contracting Ltd. $57,509.29 Bowmanville, ON Guild Electric Ltd. $61,246.52 Scarborough, ON Black & McDonald Ltd. $77,346.02 Scarborough, ON Dundas Powerline Ltd. $82,583.99 ChesteNille, ON Stacey Electric Company Limited $83,911.33 . Toronto, ON Robert B. SomeNille $89,341.13 King City, ON AGI Traffic Technology $96,735.49 Scarborough, ON . EXTENSION ERROR 1 i 'j 5 JAN-16-04 FRI 12:42 PM TSH COBOURG FAX NO, p, 01/03 . 11M SCHEDULE "C" engineers architects planners Tottll!tl Sims Hubickl Associates 513 Division Street, Cobourg, Ontario, Canada K9A 5G6 19051372-2121 fax: 19051372.3621 E-mail: cobourg@tsh.co www.lsh.ctl January 16, 2004 Ms. Lou Ann Birkett, CPP, AMCT Purchasing Manager Corporation of the Municipality of Clarington 40 Temperance Street BOWMANVILLE, Ontario, LIC 3A6 Dear Ms. BIrkett; Rc: Contract No. CL2003-32, Street Lighting Improvements - Various Locations Part A - Prestonvale Road, South of Bloor St. to Glen Abbey Dr., CourUee Part B - Intersection of Taunton Road and Middle Road, North of Bowmanville l'art C - IntersectiOll of Taunton Road and Solina Road, South of Solina Part D - Kendal Church Street, Kendal Part E - Intersection of Hwy. 2 and Golf Course Road, East of Newcastle Part F - Intersection of Hwy. 2 and Brownsville Road, East of Newcastle Tenders for the above project were opened at the municipal oftlces on Friday, December 12,2003, at 2:00:00 p.m. The bids received inclusive of GST are summarized as follows; Bidder Total Bid Al1IoJl,Ot ~ Langley Utilities Contracting, Bowrnanvillc, Ont. $57,509.29 Guild Electric Ltd., Toronto. Ont. $61,246.52 Black & McDonald Ltd., Scarborough, Ont. $77 ,346.02 Dundas Powerline Ltd., Chesterville, Ont. $82,583.99 Stacey Electric Company Limited, Toronto, Ont. $83,9 l 1.33. Robert B. Somerville, King Cily, Onto $89,343.71 AGl Traffic Tcchnology, Weston, Om. $96,735.49 * Bid amended.... Exten.lOion Error The low bidder's submitted tender has been reviewed and is in order. Langley Utilities Contracting currently has the Municipality of Clarington's street lighting maintenance contract and in the past have completed several other projccts for the Municipality including the Various Lighting contract in 2001. !. D JAN-1B-04 FRI 12:43 PM TSH COBOURG FAX NO, p, 02/03 SCHEDULE "C" Municipality of Clarinllton January 16, 2004 2 They completed the work to an acceptable standard. They have also completed a number of contracts for various public utility companies and private developers. All references contacted indicated their performance was acceptable. We, therefore, recommend aceepranee of the low bid on this Contract and that Langley Utilities Contracting be awarded the Contract. A detailed breakdown of the estimated project costs is provided below. -..-....... Item . Co..t Construction Costs Conlraet CL2oo3-32 $53,747.00 Delailed Design, Approvals, Tendering and Contract 14,500.00 Administration Work by Hydl'O One !1,133,00 " Additional Work on Valley Crcst Drive, Courtiee 4, ]50.00 SU1HOLal $83,530.00 Net GST (3%) (excl. comingencies) 2,505.90 Comingcncics (incl. GST) 2,964.10 Total E..lirnated Project Costs $89,000.00 Except for Account 1/ 5800..8390-03105, which is $4,000 over budget, the total estimated project COSlS arc within the allolted budgets for the various sites as showll on the attached cost apportionment. It is recommended that the $4,000 shortfall for Account # 580()-8390..Q3105 be transferred from Account 1/5800-8390-03104 which has a $14,000 surplus as shown on the attached cost apportionment. Should you require any fllIther information, please contact the undersigned. Best regards 2f-~/ / .- , . on~-r~;h~~;~g. Project Engineer RA/sn P: \ 12~293l2\CorrC:~fl\200(fh'l:'J . dl)t pc: Mr. A. S. Cannella, C.RT" Director, Engineering Services Mr. J, Maloney, Teeh III 1 . ( / lIH Municipality of Claringlon Street Lighting Improvements" Various Locations r <...., :D ::z: I = I 0 ",. 'T] ;00 ~ N ",. W '-0 ::<: -3 U> ::c c:> 0 CJ:J 0 c:: ;00 ""' Cost Apporlionment Based on Low Bid Contract CL2QOJ...32 Revl<;ed J2Tl. 16I 2004 T.5.H. Project: 12.29312 f'..' D.scTip~on Total ParlA Parl B Parl C Parl D PartE Part F Comments Prestonvate Tauloll Rd'. and Taunton Rd. Kendal Hwy. 2 and Hwy.2 and All Parts Rd.Slroet Middle Rd_. and Solina Rd., Church St., GorJ Coul'$e BroWTlsville Lighting. InteI5ec3fon Inlersec-!l(ln Slreet Lighting', Rd., Rd.. !Iller.section CourtI-ce lighting Lighting Kendal Inte~r.11on Liohlin. tl1!et I t m rovemen - anow; A<ccol.mt Number !58IJoD.aJ90.(J31D2 !58i1D.8390.0:.1tD:J 5BOO-~.39MI:li04 5800-8390.03105 Consfruclicm Costs Con!ract CL2001-4D Total ConstrucUQIl Cost $53.747.00 $30.592.00 $8,512.00 $2,210.00 51.200.00 $5,2;31.00 $6,002.00 tow Bi~ (No P~ym!lnL CErL lSS1led Il:J Dale) Delai[ed Design, Approvalst Tenderfng and Contract AclminisfraUon(TS H" # 12-29312} 514.5QO.00 $7,200.00 $2,800.00 $1,100.00 $700.00 $1,300.0' $1,400.00 Proraled bas~d on Low Bid Other- Costs Emprovements by Hydro One Required to $11,133.00 $500.00 $1 ,500.00 :;2,000.00 $5,~3.1W 51.000.00 $500.00 ACl:ommodate lIgl1ting At:ldltJonal Work at VaUey Crest Drive, $4,150.00 $4,150.00 Courtice Sub. Total other Casls $15,283,00 5500.00 $1,500.00 S2.00o.00 $11,283.00 Sub~ToUt' Estimated Project Costs (excl. coPltlngl $83,530.00 $3B.292.00 $12,812-00 55,310.00 $2.7.116.00 N9I. G.S.T. {3%1 (elecl. contlngon{;'es) $2.505.90 S1.148.7fj $384.36 $159.30 $613.48 C~mtingencil!-S {including G.S.T.} 52,964.10 $559.24 $603.64 $530.70 51,070.52 lota! Esfiml!lted Project Cosl.& $89,000.OD .$.40tODO.1Xi S14,DOO.OD $6,ODO.OD $29,00D.OO Budget Amount $105.000.00 540,000.00 520.oo0.0D S20.00lJ.00 $25,000.00 I e$1imaled BudgBl Surpl u.sfOe.ficit S16.000.00 $0.00 $6.000.00 $ 14 .000.00 -$4,000.00 J 'T] :D X ::z: >=' o ~~~~n'P-2lm'i2kM-iIrI.G (J) () I m 10 lA''''' I C r m t) o w " = w "0