HomeMy WebLinkAboutCOD-001-04
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REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
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January 12, 2004 ~Pl ~ol 'f-"O<Y
Date:
Report #: COD-001-04
File#_
By-law # ~Dn<./-o08
Subject:
CL2003-31, Renovations to the Visual Arts Centre
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-001-04 be received;
2. THAT Kraco Carpentry Service Ltd., Bowmanville, Ontario with a total bid in the amount
of $50,718.00 (Including G.ST), being the lowest responsible bidder meeting all terms,
conditions, and specifications of Tender CL2003-31, be awarded the contract for the
Renovations of the Visual Arts Centre, Part "A".
3. THAT $20,000.00 be drawn from the Department of Operations Account 8190-03500-
1401 for the 2003 budget amount, $17,035.99 from account # 2900-17-X carried over
from prior years, and $13,682.01 from account 1110-159-X also carried over from prior
years.
4. THAT the attached By-law marked Schedule "A" authorizing the Mayor and the Clerk to
execute the n ssary agreement be approved.
Submitted by:
Reviewed by:
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Franklin Wu,
Chief Administrative Officer
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REPORT NO.: COD-001'{)4
PAGE 2
BACKGROUND AND COMMENT
Tender specifications were advertised and issued for the Renovations to the Visual Arts Centre,
Bowmanville, as required by the Operations Department.
Tenders were advertised and subsequently, bids were received and tabulated as per Schedule
"B" attached.
The total funds in the amount of $50,718.00 will be drawn from the Operations Account 8190-
03500-1401, and General Capital Reserve and Property Management Reserve Fund as carried
over from years 2000, 2001 and 2002 for upgrades to the Visual Arts Centre.
Due to limited available funding, pricing was requested for Part "A", which is renovations to the
Fire Escape, and Part "B", Barrier Free access.
The Director of Finance has reviewed the funding requirements and concurs with the
recommendation. Queries with respect to department needs, specifications, etc., should be
referred to the Director of Operations.
After further review and analysis of the bids by the Operations Department and Purchasing, it
was mutually agreed that the low bidder, Kraco Carpentry Service Ltd., be recommended for
the contract for the Renovations for the Visual Arts Centre, Part "A".
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 F (905)623-4169
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Schedule "A"
THE CORPORATION OF THE MUNICIPALITY OF ClARINGTON
BY-lAW 2004-
Being a By-law to authorize a contract between the
Corporation of the Municipality of Clarington and Kraco
Carpentry SeNice Ltd. Ontario, to enter into agreement for the
Renovations of the Visual Arts Centre.
THE CORPORATION OF THE MUNICIPALITY OF ClARINGTON HEREBY ENACTS AS
FOllOWS:
1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the
Corporation of the Municipality of Clarington and seal with the Corporation Seal, a
contract between, Kraco Carpentry SeNice Ltd., Bowmanville, Ontario, and said
Corporation; and
2. THAT the contract attached hereto as Schedule "A" form part of this By-law.
By-law read a first and second time this day of
,2004.
By-law read a third time and finally passed this
day of
,2004.
John Mutton, Mayor
Patti l. Barrie, Municipal Clerk
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Municipality of Clarington
SCHEDULE "B"
BID SUMMARY
Tender CL2003-31
RENOVATION TO THE VISUAL ARTS CENTRE, BOWMANVILLE
Kraco Carpentry Services
Bowmanville, ON
Gerr Construction Limited
Courtice, ON
$50,000.00
$13,700.00
$17,700.00
$69,229.00
$72,439.00
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