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HomeMy WebLinkAboutCD-21-01 .. , THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON , , REPORT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITIEE File # Iif1 Res, 161;9-;256-0 J Date: April 9. 2001 Report #: CD-21-01 . APPOINTMENT TO THE Subject: CLARINGTON AGRICULTURAL ADVISORY COMMITTEE By-law _ It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report CD-21-0l be received; 2. THAT the members of the Clarington Agricultural Advisory Committee be appointed; and 3. THAT all applicants be advised of Council's decision. BACKGROUND On February 12. 2001, Council adopted the recommendations contained in Report ADMIN -03-01. approving the Terms of References for the Clarington Agricultural Advisory Committee (CAACl. A copy of the Terms of Reference is attached hereto for information. In accordance with Section 3.2 of the Terms of Reference. the committee is to be composed of: . A municipal council liaison (Councillor Gord Robinson) . A Durham Federation of Agriculture Representative . 1\vo agricultural representatives from each ward (a total of eight) The members are to be selected to provide an appropriate representation of various farming interests (dairy. beef, apple, greenhouse, cash crops, hog, poultry, etc.) As directed by Council, advertisements were placed in the local newspapers on February 21. 28 and March 7, 2001, requesting applications from interested individuals. In response to these ads, the following applications were received prior to the deadline of March 16, 2001: 848 , Report CD-21-01 - 2 - April 9,2001 W"rn 1 Amot R. Wotten W"rn ? Dave Davidson Gary Jeffery W. Edward 'Ted" Watson Albert Werry W"rn :'\ Tom Barrie Bill Devries William J. Hasiuk John Vaneyk W"rn 4. Gerald W. Brown Copies of the application forms have been included with this report as confidential attaclunents as they contain personal infonnation related to each applicant. The Durham Federation of Agriculture has been requested to appoint a representative to the Committee. Upon receipt of this individual's name, that information will be fOlwarded to Council. Respec Reviewed by /:) C~~{.u"k i...-- Franklin Wu Chief Administrative Officer 849 Attachment No. 1 CLARINGTON AGRICULTURAL ADVISORY COMMITTEE TERMS OF REFERENCE January IS, 2001 1.0 Goal 1.1 To assist the Municipality of Clarington in its efforts to identity, review, discuss and make recommendations to Council on agricultural and agricultural related issues 2.0 Mandate 2.1 The Clarington Agricultural Advisory Committee (CAAC) is a volunteer advisory committee established by the Municipality of Clarington Council in accordance with these Terms of Reference. Committee members are bound by these Terms of Reference and are ultimately responsible to the Municipality of Clarington Council. 2.2 Scope of Committee Activities The scope of the CAAC shall include activities such as: a) To assist the Municipality in the implementation of it's agricultural goals, objectives and policies; b) Provide advice, comments and recommendations on issues and concerns of farmers and agricultural organizations; c) Identify key issues of concern for farmers which can be addressed by municipal govemment; d) Provide advice, comments and recommendations on alternative solutions, approaches, plans or studies dealing with agriculture and related rural issues which are within the responsibilities and financial capabilities of the Municipality of Clarington; e) Monitor and report on changes within the agricultural industry including agricultural land inventory; f) Identify and implement programs whit.:h er.courage public awareness, land stewardship and education of agricult\l!al and rural issues; g) Inform individuals, groups and businesses of the Municipality's agricultural goals, objectives and policies; 850 h) Provide advice, comments and recommendations as requested by the Municipality of Clarington Council on miscellaneous matters as they arise; i) Consult with other community groups and committees on issues of mutual interest. 3.0 Committee Composition 3.1 The Clarington Agricultural Advisory Committee shall consist of nine (9) voluntary members who are appointed by Council for a term of three (3) years, to coincide with the term of Council. A majority of the membership five (5) shall constitute a quorum. 3.2 Members of the Committee are appointed as voluntary representatives of a particular interest group, agency or organization or as members at large, as follows: a) Municipal Council Liaison (Gord Robinson) b) Durham Federation of Agriculture Representative (1) c) Two agricultural representative from each Ward (a total of 8) 3.3 The members shall possess expertise, experience and willingness to devote the necessary time to the Committee. Members will be selected to provide an appropriate representation of various farming interests (dairy, beef, apple, greenhouse, cash crops, hog, poultry, etc.) 3.4 Openings for membership shall be publicly advertised. All residents and any nominated representative of an organization involved in agricultural and rural issues are invited to apply. Applicants will submit the required application form to the Municipality of Clarington Clerks Department. Applicants shall possess knowledge of agricultural issues within Clarington. Applicants may also possess; relevant farm experience, technical training in an agriculture-based field, and/or current involved in agricultural community activities. Members will be fonnally appointed by Municipal Council. 2 851 3.5 A Chair and Vice-chair shall be appointed by the Committee and must be a member of the Committee. 3.6 A recording secretary shall be appointed at the first meeting. Duties of the recording secretary shall include the taking of meeting minutes and providing these minutes to the Clerk for Council's information. 4.0 Meetinl!;s and Reportinl!; 4.1 The Clarington Agricultural Advisory Committee shall determine the location and frequency of meetings. Committee members, if absent for three consecutive meetings without reason being given at least 24 hours in advance of the meeting, should be considered to have lost interest in the Committee and will be informed of his or her being removed from the Committee. If any member is dropped from the Committee or resigns from the Committee, the Clerk of the Municipality of Clarington shall be informed and a new member shall be appointed by Council. 4.2 The Committee, by resolution or through its Chair, may invite any individual, interest group, agency or staff to appear at a meeting as a delegation or to submit or present information that will assist the Committee in carrying out its mandate. 5.0 Communicatinl!; with the Municipality 5.1 Minutes of the Committee shall be submitted by the recording secretary to the Municipal Clerk for inclusion in the Council agenda for information. 5.2 Recommendations from the Committee shall be submitted to the Municipal Clerk for inclusion in Council agenda for direction. 5.3 The Council representative shall be the liaison person between the Committee and Municipal staff. 3 852 - " ~ MUNICIPALITI OF CLARINC RESOLl r!O-~U DATE A PRTT. Cl ?OO 1 MOVED BY SECONDED BY THAT Report CD-21-01 be received; ~- THAT the membership of the Clarington Agricultural Advisory Committee be expanded to 10 agricultural representatives for this first term of the Committee; THAT the following individuals be appointed to the Committee as the agricultural representatives: Tom Barrie - Ward 3 /'. . / Gerald W. Brown - Ward Y Dave Davidson - War~ Bill Devries - Ward 3 ' / William J. Hasiuk - Ward 3 Gary Jeffery - Ward 2 / John Vaneyk - Ward 3 / W. Edward "Ted" Watson7 Ward 2 / Albert Werry - Ward 2 ./ Arnot Wotten - Ward 1:/ THAT Bert deWitt be appointed to the Committee as the Durham Region Federation of Agriculture representative; and THAT all applicants be advised of Council's decision and thanked for their interest in this endeavour. CONFIDENTIAL REPORTS ✓ G PA REPORT NO. CD-21 -01 (Attachment Only) Resolution#: By-law#: DATE OF REPORT: September 4, 2001 Applications to Agricultural Advisory Committee