HomeMy WebLinkAboutCD-16-01
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THE CORORATION OF THE MUNICIPALITY OF CLARINGTON
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REPORT
MEETING:
General Purpose and Administration Committee
File #: (fj /
Res#&I/I-J (ytJ/
DATE:
March 26, 2001
REPORT:
CD-16-01
By-law #:
SUBJECT: STATUS REPORT OF OUTSTANDING BY-LAW ENFORCEMENT
ITEMS
Recommendation:
It is respectfully recommended;
THAT Report CD-16-01 be received for information.
BACKGROUND:
This Report is presented for Council's information and concerns the activities of the
By-law Enforcement Division since the last status report in July 2000.
Staff have broken the various outstanding matters down into three groups. These
represent the bulk of the ongoing matters which are being addressed by the
Enforcement Division, ie.:
1. Investigations and enforcement matters,
2. By-laws and procedures to be written or updated and
3. Ongoing projects.
1. INVESTIGATIONS AND ENFORCEMENT MATTERS
Table #1 lists all the investigations and enforcement matters currently outstanding.
These have been arranged by violation category and file number. Due to the need to
keep the files confidential, any specific reference to property ownership or location has
not been included in the list.
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8i .9
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March 26, 2001
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Council will note that the oldest remaining file dates from 1993. This involves a large
industrial building, which has seen the involvement of the Building Department, the Fire
Department, the Durham Regional Police and the Ministry of the Environment, as well
as the C.A.O.'s office. There is currently a Building Code Order on the structure,
however, given the nature and complexity of the case it will remain logged as open until
such time as it has been finally resolved.
At the time of the last Report there were 195 open files. Since that time the Municipal
Law Enforcement Officers have received and investigated 456 more occurrences or
requests for service. The addition of a third officer has allowed staff to clear the majority
of the backlog. As of 12 March 2001, there are a total of 59 open files remaining.
The outstanding investigations represent:
. 22 Property Standards,
. 15 Zoning,
. 2 Noise,
. 2 Fences,
.
16 Parking,
1 Signs
1 General complaints.
.
.
Depending entirely upon the nature of the complaint, a specific matter can require a
phone call or letter, single site visit, several months of investigation, attempts at
resolution, or court procedures in order to finally resolve the matter. Certain issues
have special legislated time frames. An example of this is a Property Standards
complaint which is processed in the following manner:
1. The complaint is received and a site inspection conducted.
2. The property information is received from the title searcher.
3. The Order Requiring Compliance is sent out.
.../3
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March 26, 2001
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4. The property owner has twenty-one days to exercise his option to appeal the Order
to the Property Standards Appeal Committee. This can further delay the Order by
up to one month.
5. The property is re-inspected to determine compliance.
6. Depending upon the Committee decision, the owner may appeal to the Superior
Court. Again he has fourteen days to file his appeal.
7. Following the expiration of the allotted appeal time the property is again inspected
and if the work remains outstanding the Order can then be enforced.
The minimum legislated time for resolution of a Property Standards complaint is eight
weeks. Any court appeals or requirements for Council approval for action would delay
this process further.
Zoning investigations can be delayed by circumstances beyond the Officer's control.
Division policy requires that all enforcement is stayed if the subject has an application
for Minor Variance, Official Plan Amendment or Rezoning to rectify the situation. The
stay would be lifted if the contravention still exists after the subject has exhausted all
avenues of appeal. It should also be noted that the Court has scheduled only six court
dates per year for the Municipality, therefore, once a matter is actually before the court
it will take an absolute minimum of four months to resolve.
Parking matters can take time to resolve. Each complaint is monitored on an ongoing
basis until the situation has been resolved. This will generally take three to five weeks
to resolve at which time the file will be closed. It is common for a recently closed file to
reopen within a few days of its initial closing due to continued complaints in the area.
This is why the number of outstanding parking files is as high as it is.
.../4
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March 26, 2001
Staff are currently preparing for a pro-active enforcement program involving roadside
signs in the Highway NO.2 corridor. This will be carried out in conjunction with the
Planning Department and Pubic Works.
2. BY-LAWS AND PROCEDURES
Staff are tasked with the responsibility of reviewing, commenting on and updating
Municipal by-laws where required. These require time to research and draft before
being presented to Council. This is an ongoing process, however, there are several
which must be redrafted in the near future.
Staff are currently working on revisions to all of the licencing by-laws and will be
introducing them as Schedules to the Municipal Licencing By-law. These include taxis,
hawker-pedlars, refreshment vehicles, trailer parks and auctioneers. Several other
regulatory by-laws have been amended several times over the years and have become
very cumbersome and confusing, therefore streamlining of these by-laws is in progress.
Work has been ongoing with the Regional Police on the issue of creating by-laws to
regulate pawnbrokers and second-hand goods dealers. These will assist the Police in
investigations into thefts and break-and-enter offences by requiring the shopkeeper to
record and file all of their transactions with the Police. Senior staff have met with the
new Inspector in charge of 16 Division to set up in-service cross training for both our
staff and the Regional Police.
The Officers are also currently working on drafting an enforcement policy for the
Municipal Sign By-law.
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.../5
March 26, 2001
3. ONGOING PROJECTS
Staff are also involved in the ongoing work of the Durham By-law Enforcement Working
Group. This group was formed to deal with common cross-border enforcement issues
and to work toward harmonizing enforcement standards and requirements across
Durham Region.
Every Tuesday, Wednesday and Thursday afternoon, at least one officer's time is fully
devoted to conducting First Attendance Hearings for Parking tickets. These are booked
in advance and are the required first step in the court process for parking matters.
Over the last few months, Staff have attended seminars conducted by representatives
of the Alcohol and Gaming Commission. The aim is to increase the Municipal
Enforcement staff's involvement in the enforcement of provincial licencing provisions for
Nevada ticket sales, bingos and raffles. In view of recent cases of fraud and misuse of
funds within the Region, it is anticipated that Staff will be assuming these
responsibilities in the near future. This will include the reviews of financial statements
as well as on site inspections.
A major ongoing project within the Division is the supervision of the winter sidewalk
snow-clearing program. While not tracked as By-law infractions per se, snow-clearing
concerns require a considerable amount of staff time. The complaints are received and
compiled for the contractor. Once the work is done, staff must verify the work and
prepare the billing to the property owners based on the property frontage and the
nature of the work performed. This work and the subsequent enquiries from the
involved property owners can consume approximately 80% of one officer's time
throughout the course of the winter.
823
Report CD-16-01
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March 26, 2001
CONCLUSION:
This report has been prepared for Committee's information and to provide a status on
the open files in the By-law Division.
Respectfully submitted,
Reviewed by,
cl~~
Frank Wu,
Chief Administrative Officer
PLB/LC/bm
Attachment: TABLE"A" OUTSTANDING OCCURRENCE REPORTS
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