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HomeMy WebLinkAboutCD-16-01 r.- " ,- THE CORORATION OF THE MUNICIPALITY OF CLARINGTON " REPORT MEETING: General Purpose and Administration Committee File #: (fj / Res#&I/I-J (ytJ/ DATE: March 26, 2001 REPORT: CD-16-01 By-law #: SUBJECT: STATUS REPORT OF OUTSTANDING BY-LAW ENFORCEMENT ITEMS Recommendation: It is respectfully recommended; THAT Report CD-16-01 be received for information. BACKGROUND: This Report is presented for Council's information and concerns the activities of the By-law Enforcement Division since the last status report in July 2000. Staff have broken the various outstanding matters down into three groups. These represent the bulk of the ongoing matters which are being addressed by the Enforcement Division, ie.: 1. Investigations and enforcement matters, 2. By-laws and procedures to be written or updated and 3. Ongoing projects. 1. INVESTIGATIONS AND ENFORCEMENT MATTERS Table #1 lists all the investigations and enforcement matters currently outstanding. These have been arranged by violation category and file number. Due to the need to keep the files confidential, any specific reference to property ownership or location has not been included in the list. .../2 8i .9 , Report CD-16-01 -2- March 26, 2001 , Council will note that the oldest remaining file dates from 1993. This involves a large industrial building, which has seen the involvement of the Building Department, the Fire Department, the Durham Regional Police and the Ministry of the Environment, as well as the C.A.O.'s office. There is currently a Building Code Order on the structure, however, given the nature and complexity of the case it will remain logged as open until such time as it has been finally resolved. At the time of the last Report there were 195 open files. Since that time the Municipal Law Enforcement Officers have received and investigated 456 more occurrences or requests for service. The addition of a third officer has allowed staff to clear the majority of the backlog. As of 12 March 2001, there are a total of 59 open files remaining. The outstanding investigations represent: . 22 Property Standards, . 15 Zoning, . 2 Noise, . 2 Fences, . 16 Parking, 1 Signs 1 General complaints. . . Depending entirely upon the nature of the complaint, a specific matter can require a phone call or letter, single site visit, several months of investigation, attempts at resolution, or court procedures in order to finally resolve the matter. Certain issues have special legislated time frames. An example of this is a Property Standards complaint which is processed in the following manner: 1. The complaint is received and a site inspection conducted. 2. The property information is received from the title searcher. 3. The Order Requiring Compliance is sent out. .../3 -- B2D Report CD-16-01 -3- March 26, 2001 , 4. The property owner has twenty-one days to exercise his option to appeal the Order to the Property Standards Appeal Committee. This can further delay the Order by up to one month. 5. The property is re-inspected to determine compliance. 6. Depending upon the Committee decision, the owner may appeal to the Superior Court. Again he has fourteen days to file his appeal. 7. Following the expiration of the allotted appeal time the property is again inspected and if the work remains outstanding the Order can then be enforced. The minimum legislated time for resolution of a Property Standards complaint is eight weeks. Any court appeals or requirements for Council approval for action would delay this process further. Zoning investigations can be delayed by circumstances beyond the Officer's control. Division policy requires that all enforcement is stayed if the subject has an application for Minor Variance, Official Plan Amendment or Rezoning to rectify the situation. The stay would be lifted if the contravention still exists after the subject has exhausted all avenues of appeal. It should also be noted that the Court has scheduled only six court dates per year for the Municipality, therefore, once a matter is actually before the court it will take an absolute minimum of four months to resolve. Parking matters can take time to resolve. Each complaint is monitored on an ongoing basis until the situation has been resolved. This will generally take three to five weeks to resolve at which time the file will be closed. It is common for a recently closed file to reopen within a few days of its initial closing due to continued complaints in the area. This is why the number of outstanding parking files is as high as it is. .../4 -82j Report CD-16-01 -4- March 26, 2001 Staff are currently preparing for a pro-active enforcement program involving roadside signs in the Highway NO.2 corridor. This will be carried out in conjunction with the Planning Department and Pubic Works. 2. BY-LAWS AND PROCEDURES Staff are tasked with the responsibility of reviewing, commenting on and updating Municipal by-laws where required. These require time to research and draft before being presented to Council. This is an ongoing process, however, there are several which must be redrafted in the near future. Staff are currently working on revisions to all of the licencing by-laws and will be introducing them as Schedules to the Municipal Licencing By-law. These include taxis, hawker-pedlars, refreshment vehicles, trailer parks and auctioneers. Several other regulatory by-laws have been amended several times over the years and have become very cumbersome and confusing, therefore streamlining of these by-laws is in progress. Work has been ongoing with the Regional Police on the issue of creating by-laws to regulate pawnbrokers and second-hand goods dealers. These will assist the Police in investigations into thefts and break-and-enter offences by requiring the shopkeeper to record and file all of their transactions with the Police. Senior staff have met with the new Inspector in charge of 16 Division to set up in-service cross training for both our staff and the Regional Police. The Officers are also currently working on drafting an enforcement policy for the Municipal Sign By-law. .../5 8ll Report CD-16-01 -5- .../5 March 26, 2001 3. ONGOING PROJECTS Staff are also involved in the ongoing work of the Durham By-law Enforcement Working Group. This group was formed to deal with common cross-border enforcement issues and to work toward harmonizing enforcement standards and requirements across Durham Region. Every Tuesday, Wednesday and Thursday afternoon, at least one officer's time is fully devoted to conducting First Attendance Hearings for Parking tickets. These are booked in advance and are the required first step in the court process for parking matters. Over the last few months, Staff have attended seminars conducted by representatives of the Alcohol and Gaming Commission. The aim is to increase the Municipal Enforcement staff's involvement in the enforcement of provincial licencing provisions for Nevada ticket sales, bingos and raffles. In view of recent cases of fraud and misuse of funds within the Region, it is anticipated that Staff will be assuming these responsibilities in the near future. This will include the reviews of financial statements as well as on site inspections. A major ongoing project within the Division is the supervision of the winter sidewalk snow-clearing program. While not tracked as By-law infractions per se, snow-clearing concerns require a considerable amount of staff time. The complaints are received and compiled for the contractor. Once the work is done, staff must verify the work and prepare the billing to the property owners based on the property frontage and the nature of the work performed. This work and the subsequent enquiries from the involved property owners can consume approximately 80% of one officer's time throughout the course of the winter. 823 Report CD-16-01 -6- March 26, 2001 CONCLUSION: This report has been prepared for Committee's information and to provide a status on the open files in the By-law Division. Respectfully submitted, Reviewed by, cl~~ Frank Wu, Chief Administrative Officer PLB/LC/bm Attachment: TABLE"A" OUTSTANDING OCCURRENCE REPORTS , 824 w o ,....z ZW W~ ::E~ ,....::l _ ~O""'Cl: < 0 ~, 11.00W WCll1.....I oZwm ""-~< >0 ,.... jZ ,j:!: >rn m,.... ::l o -----i- , 'lj,1' lIJI ...' i:L: , c o ~ ~ "" ~ II) , , , 1 "I'~ .o~ Ul,.~ ,(1)''- ,Q),~ ....... jJ::l"'!:: iii (II ~ I~ i~ I!~ ~:~: IE~ ll~1 I 'sl~ "'"01 I "' 10 ~ -1j! I "I 1'~I:g a ~ i 1 i I II ~~'.~! 1 I'~I~ ~I'~ 11ii!.oi! 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