HomeMy WebLinkAboutCOD-018-01
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REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
December 3rd 2001 Resolution #:C,fff-9!0D /
Date:
Report #: COD-018-01 File #: F/f T~
By-law #:
Subject: RFP 2001-6, FITNESS EQUIPMENT
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-018-01 be received;
2. THAT Kinetic Soiutions, Mississauga, Ontario, with a total bid amount of $134,839.80
(including G.S.T. and P.S.T.), being the lowest responSible bidder meeting all terms,
conditions and specifications of Request For Proposal CL2001-6, be awarded section
"A" and "c" the of contract for the Supply and Installation of the Fitness Equipment
at Courtice Community Centre;
3. THAT Advantage Fitness Sales Inc., Markham, Ontario, with a total bid amount of
$117,891.16 (inciuding G.S.T. and P.S.T.), being the iowest responsible bidder
meeting all terms, conditions and specifications of Request For Proposal 2001-6, be
awarded sections "B", "0", "Elf, \\F", "G" and "H" of the contract for Supply and
Installation of the Fitness Equipment at Courtice Community Centre;
4. THAT the total funds in the amount of $252,730.96 (including G.S.T. and P.S.T.) be
drawn from Community Services Capital account #7607-00005-0501; FORTHWITH
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Marie Marano, H.B.Sc., C.M.O. Franklin Wu, M.C.I.P.
Director of Corporate Services Chief Administrative Officer
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Last Revision Date: Monday, 26 November 2001
901
REPORT NO.: COD-018-01
PAGE 2
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1.0 BACKGROUND
RFP's were advertised in the local papers. Subsequently, RFP responses were received and
tabulated as per Schedule "A" attached.
Note, that in respect to the other bidders' although they appear to be low bidder, their
submissions were incomplete, as they did not bid on all items, in the Request for Proposal
document.
It is recommended that funds in the amount of $252,730.96 be drawn from the Community
Services Account # 7607-00005-0501, as reflected on page 376 of the 2001 Capital Budget.
This 2001 Capital Budget amount of $ 2,005,000 encompassed $ 405,000.00 for Furnishing
& Equipment. With $ 17, 168.84 already expended on furnishing, the balance amount is
sufficient to cover funds for the fitness equipment requirement.
Timing is of the essence in the award of this Contract in order that the work may be
completed in a timely manner.
The Director of Finance has reviewed the funding requirements and concurs with the
recommendation. Queries with respect to the department needs, specifications, etc., should
be referred to the Director of Community Services.
Although both low bidders' have not previously performed work for the Municipality of
Clarington, they have recently completed similar work for the University of Ottawa, City of
Brampton, and the Town of Ajax. All references contacted indicated their performance as
acceptable.
Attachment # 1, Schedule "A", Bid Summary
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO LlC 3A6 T (90S) 623-3379 F (905) 623-4169
902
Item
Item
Item
....0
CJ
V.J
E
Item
B.
Option 1 - To purchase outright
CARDIO STUDIO: Cardio Theatre
Equipment
Total
Machines - Selectorized Stren th S stem
Equipment
Total
Free Wei ht Area
C
Equipment
Total
D Aerobic studio
Equipment
Total
Urethane Coated Wei ht Plates
Equipment
Total
F Dumbells
Item
Item
H
Item
Equipment
Total
G Fixed Barbells
Equipment
Total
01 m ic Bars - Decorative Chrome
Equipment
Total
Total RFP Pricing (All sections bid) m!!iI!'i2i2[~illif~il~!!ii!!I~ $ 241
$
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lutions
tal
453.20
tal
972.65
tal
,,386.60
tal
-
tal
536.49
tal
855.35
tal
336.00
tal
637.10
,127.69 I
Kinetic So
To
129
To
80
To
$
5
To
$
To
$
6
To
11
To
5
To
$