HomeMy WebLinkAboutCOD-017-01
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CJ~-!lJgton
REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Glff- 57/-0 /
NOVEMBER 19, 2001
Date:
Report #: COD-017-01
File # f;t/~
By-law #
Subject: CL2001-24, SUPPLY & DELIVERY OF HIGH PERFORMANCE COLD MIX
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-017-01 be received;
2. THAT the contract between the Municipality of Clarington and G.H. International
Inc., Mississauga, Ontario, be cancelled in it's entirety; and
3. THAT Innovative Municipal Products, with a total bid in the amount of $56,060.00
(including applicable taxes), being the second lowest responsible bidder meeting
all terms, conditions and specifications of Tender CL2001-24, be awarded the
contract to supply High Performance Cold Mix on an "as required" basis, to the
Municipality of Clarington.
Submitted by:
rie Marano, H.B.Sc., AMCT
Director of C rporate Services .
Reviewed by: ~'1::>
j/,( Franklin Wu, M.C.I.P.
'1l Chief Administrative Officer
Horva, R, RRFA,
Dire tor of Operations
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REPORT NO.: COD-017-01
PAGE 2
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BACKGROUND AND COMMENT
On May 29, 2001, Council approved the award of the above noted contract to G.H.
International Company (see Report TR-32-01 attached). Recently, the Municipality has
been advised by G.H. International Company, they will no longer be making the
required product. Therefore, the contract with G.H. International will be cancelled in it's
entirety.
The second lowest responsible bidder, Innovative Municipal Products, with a total bid in
the amount of $56,060.00 (including applicable taxes) has provided written confirmation
to hold their prices firm, as per all terms, conditions and specifications of Tender
CL200 1-24.
The subject firm has previously provided satisfactory service and product to the
Municipality of Clarington.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 F (905)623-4169
916
ON: TR3201 .
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niE CORPa::-: \TION OF THE MUNICIPALITY q?<;LARINGTON
REPORT
Attachment "1"
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Meeting:
General Purpose and Administration Committee
File #
Report #:
May 22, 2001
TR-32-01
Res. #
Date:
FILE#:
By-law #
Subject:
TENDER CL2001-24, SUPPLY AND DELIVERY HIGH PERFORMANCE
COLD MIX
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report TR-32-01 be received;
2. THAT the G.H. International Inc., Mississauga, Ontario, with a total bid in the
amount of $54,990.00 (including applicable taxes), being the lowest responsible
bidder meeting all terms, conditions and specifications of Tender CL2001-24, be
awarded the contract to supply High Performance Cold Mix on an "as required"
basis, to the Municipality of Clarington; and
3. THAT the funds expended be provided from the 2001 Public Works Road
Maintenance, Pavement Patching Account #7208-00411-0169.
BACKGROUND AND COMMENT
Tender CL2001-24 was publicly advertised and issued for the supply and delivery of
High Performance Cold Mix with bids being submitted as follows:
BIDDER
G.H. International Inc.
Mississauga, ON
Innovative Municipal Products
Ajax, ON
TOTAL BID AMOUNT
$54,990.00
$56,060.00
917
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Attachment "1"
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REPORT NO.: TR-32-G1
PAGE 2
The Treasurer has reviewed the funding requirements and concurs with the
recommendation. Queries with respect to department needs, specifications, etc.,
should be referred to the Director of Public Works.
The required funds will be drawn from the Public Works Road Maintenance, Pavement
Patching Account #7208-00411-0169 from which there are adequate funds available.
The unit price reflects an approximately 24% increase over the tendered prices for
2000. As this product is a petroleum based product, this increase is largely due to the
increase in price of fuel. The subject firm has previously provided satisfactory service
and product to the Municipality of Clarington.
Respectfully submitted,
Reviewed by,
Marie Marano, H.BSc., AMCT.,
Treasurer
Franklin Wu, M.C.I.P.,R.P.P.,
Chief Administrative Officer
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Stephen A. Vokes, P. Eng.
Director of Public Works
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918