HomeMy WebLinkAboutCOD-012-01
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REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Resolution #: 0,/;9- '53:h1 /
Date:
OCTOBER 22, 2001
Report #:
COD-012-01
File #: Fit -;r-
By-law #:
Subject:
CL2001-37, PRINTING REQUIREMENTS
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee recommend
to Council the following:
1. THAT Report COD-012-01 be received;
2. THAT York Region Printing, Newmarket, Ontario, with a total bid amount of $104,946.39
($100,452.39 printing and $4,494.00 distribution) including G.S.T. and P.S.T., being the
lowest responsible bidder meeting all terms, conditions and specifications of Tender
CL2001-37, be awarded the contract for Supply and Distribution of the Clarington
Community Guide, Clarington Visitors Guide and the Clarington Today Newsletter, Directory
of Municipal Services, and three Promotional publications;
3. THAT the total funds in the amount of $104,946.39 be drawn from the current year approved
Communication and Tourism Printing Account # 7710-00000-0205 and the 2002 current
budget as appropriate; and
4. THAT the contract be extended for a second one-year term pending satisfactory pricing and
services.
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Submitted by.: . W~
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Director of Corporate Services
Reviewed bY:O ~...1Zfl - ~-c
Franklin Wu, M.C.I.P.
Chief Administrative Officer
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Last Revision Date: Friday, 12 October 2001
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REPORT NO.: COD-012-01
PAGE 2
1.0 BACKGROUND
Tenders were advertised in the local papers. Subsequently, tenders were received and tabulated as per
Schedule "A" attached.
It is recommended that funds in the amount of $104,946.39 ($100,452.39 printing and $4,494.00
distribution) be drawn from the Communication and Tourism Printing Account # 7710-00000-0205. Since
the print schedule runs over year end the costs will be distributed into the appropriate budget year as the
jobs are required and scheduled.
Note, the Tender specifications provides for a second year extension pending satisfactory pricing and
service.
The Director of Finance has reviewed the funding requirements and concurs with the recommendation.
Queries with respect to the department needs, specifications, etc., should be referred to the Director of
Corporate Services.
The subject firm has extensive experience in providing similar scope of work for the MunicipaliliesfTowns
of Richmond Hill, Pickering, Aurora and Oshawa, with satisfactory service.
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SCHEDULE A
Bidder ResDonse Summary Table - Re: CL2001-37
Bidder
1. J J Printing, Newcastle ON $
2. York Region Printing, Newmarket ON $ 106,955.55
3. James Publishing, Bowmanville ON $ X
4. Maracle Press, Oshawa ON $ X Not all items bid
5. Mediamax Marketing, Mississauga ON $ 166,822.08
6. General Printers, Oshawa ON $ 148,166.21 Not all items bid
7. Champlian Graphics, Pickering ON $ 147,081.55 Not all items bid
9. Hampton Printing, Whitby ON $ 150,327.08 Not all items bid
10. Spinnaker Graphics, Mississauga ON $ 180,000.91
11. Kinetic Colour, Mississauga ON $ 228,339.31
12. On The Mark Gra hics Bram ton ON $ X
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X No pricing provided for the 2nd year contract renewal option!
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