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REPORT
CORPORATE SERVICES DEPT.
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date:
MONDAY, SEPTEMBER 17, 2001
File # F; [fir
(;Ift-L{ 7? -01
Report #:
COD-006-01
By-law #
Subject:
TENDER CL2001-34, MECHANICAL EQUIPMENT MAINTENANCE
CONTRACT
MUNICIPAL ADMINISTRATIVE CENTRE
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-006-01 be received;
2. THAT Tri-Air Systems, Scarborough, Ontario, with a total bid of $1 ,940.00,
$2,040.00, and $2,140.00 (plus G.S.T.) for years one, two, and three
respectively, and a Journeyman hourly rate of $67.50 be awarded the
Mechanical Equipment Maintenance Contract, as required by the Municipality of
Clarington; and
3. THAT the contract be extended for a second three year term pending satisfactory
pricing and service; and
4. THAT the funds expended be drawn from the respective years Municipal
Administrative Centre Mechanical Equipment Maintenance.
~Q --=-~
Reviewed b ~-- tnt.veQ-~
Franklin Wu, M.C.I.P.
Chief Administrative Officer
Marie Marano, H.BSc, AMCT,
Director of Corporate
Services.
MM/LAB/eo/km
905
REPORT NO: COD-006-01
PAGE 2
BACKGROUND AND COMMENT:
Tenders were advertised and invited with bids being received and tabulated as per
Schedule "A" attached.
The general scope of the work is to provide all necessary labour, materials, and
equipment to perform service maintenance, inspections, repairs, as requested and
emergency calls on mechanical equipment, as required by the Municipality of
Clarington, for the period, September 1, 2001 and to expire August 31,2004.
The total expenditure for this contract for 2000 was approximately $5,816.96.
($2,500.58 materials and $3,316.38 labour)
The price bid for preventative maintenance for years one, two and three, represent an
approximate 11 % increase respectively over the price bid for the 1996 contract.
The subject firm have provided excellent service to the Municipality of Clarington for the
past six years.
The Director of Finance has reviewed the funding requirements and concurs with the
recommendation.
After further review and analysis of the tenders, it was mutually agreed by the
Purchasing Manager and the Director of Operations that Tri-Air Systems, Scarborough,
Ontario, be awarded the Mechanical Equipment Contract as outlined.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905) 623-3379 F (905) 623-4169
906
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