HomeMy WebLinkAboutCOD-003-01
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REPORT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEEGII1-f'W-o I
SEPTEMBER 4, 2001
Date:
Report #: COD-003-01
File # f1'l/~
By-law #
Subject:
SUPPLY AND INSTALL NEW BRINE COOLER FOR THE ORONO
ARENA
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-003-01 be received;
2. THAT the procedures set out in Purchasing by-law 94-129, Section 5, Paragraph
06, be waived for this particular transaction;
3. THAT Council authorize staff to issue a purchase order for the supply, deliver
and installation of a brine cooler for the Orono Arena at a total cost of $43,302.00
plus G.S.T., to be issued to Cimco Refrigeration; and
4. THAT the required funds be drawn from Building Services Capital account
#7029-X-501; FORTHWITH
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905) 623-3379 F (905) 623-0608
915
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REPORT NO.: COD-003-01
PAGE 2
S"bm~b~~~C\ ~ R""'ewedbY~ ~J-tc
u Yt arie Marano, HBSc., AMCT Franklin Wu, M.C.I.P.,R.P.P.
Director of Corporate Chief Administrative Officer
Servi es
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Nancy ayor, . .A., CA
D;ffi;;iJJ
Fred Horvath, RDMR, RRFA,
Director of Operations
916
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REPORT NO.: COD-003-Q1
PAGE 3
BACKGROUND AND COMMENT
As indicated in the Memo to Mayor and Members of Council dated August 23, 2001 from
Fred Horvath, Director of Operations, there has been a main malfunction of the Orono
Arena chiller. There was an internal leak in the chiller and the brine is contaminated.
A claim has been filed through our insurer and preliminary reports indicate that some
coverage will be extended to replace malfunctioning parts and the brine.
However, the existing cooler at the Orono Arena is approximately twenty two years old
and is nearing the end of its life cycle. Therefore it is not prudent at this time to repair
the existing cooler due to the extent of the failure. It is more effective to replace the
cooler
Although, this item was not provided for in the 2001 Capital budget it is recommended
that the required funds be drawn from the Building Services Capital account
#7029-X-50 1. Funds received from the insurer will be applied to offset a portion of the
cost.
The Director of Finance has reviewed the funding requirements and concurs with the
recommendation for financing.
As the start up for the Arena is September 12, 2001 and as the standard lead time for
the cooler is approximately four weeks, it is requested that the procedures for tendering
set out in Purchasing By-law #94-129, Section 5, Paragraph 06, be waived and that the
required purchase order be placed with Cimco Refrigeration forthwith.
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