HomeMy WebLinkAboutWD-74-82 CORPORATION OF THE TOWN OF NEWCASTLE
PUBLIC WORKS DEPARTMENT R. DUPUIS, P. ENG., DIRECTOR
HAMPTON,ONTARIO TEL.(416)2632231
LOB 1JO 987.5039
REPORT TO THE GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
MEETING OF SEPTEMBER 13, 1982.
REPORT NO. WD-74-82
SUBJECT: POLICY IN RESPECT OF SPECIAL EVENTS ON TOWN ROADS.
RECOMMENDATION:
It is respectfully recommended:
1. That this report be received, and;
2. That a by-law be passed requiring than any applicant,
organization or agency wishing to hold a parade,
sidewalk sale, or other special event, which will
involve the use of a Municipal Road shall :
(a) Hold an authorized Road Occupancy Permit.
(b) File with the Town as co-insured, a Certificate of
Liability Insurance for at least $1.0 million.
(c) Secure the approval of Police, Fire, Ambulance and
any other public service likely to be affected by
the holding of the event, ensuring than any require-
ments or conditions of those agencies is met.
(d) Provide a written guarantee wherein the applicant(s)
agrees to accept all costs involved in the Town's
provisions of services, facilities, manpower and
equipment for the accommodation of the event for
which approval is sought.
WD-74-82 - 2 _ IV
BACKGROUND AND REPORT:
Periodically, various organizations, charities, clubs, etc. ,
request Council approval for the holding of a special event,
such as the annual Santa Claus Parade, the Sidewalk Sale, etc. ,
and it has been past practice to endorse such proposals and, at
the same time, direct that any Town assistance needed insofar
as the physical aspect of staging such events is concerned, be
provided. It has become apparent, unfortunately, that the Town's
co-operation in such affairs is becoming quite costly, and it is
felt that a formal policy and procedure should be established in
order that there should be no liability to the Town.
To illustrate: Most special events of the type under discussion
are held at a time when any services provided by the Town are
outside of normal working hours, thereby incurring payment of
overtime to the employees required to operate or install equip-
ment. The rates the Town is required to pay for labour and mach-
inery have risen significantly in the past few years, and although
it is unfair to single out one particular event, the Santa Claus
Parade seems to be a prime example. In November, 1980, the Public
Works Department contribute manpower and equipment to the tune of
$789; in 1981 these costs had risen to $860 and the projected 1982
expenditure is estimated at $1,000. While the Town and Staff is
most supportive of this type of event, the reality of the impact
on the public purse cannot be ignored.
In addition to costs, there is concern related to the possibility
of liability for damages to property or injury to individuals. By-
Law 74-85 established the procedure of duly authorized Road
Occupancy Permits which, while mainly aimed at protection for
the Town against costs resulting from the actions of others
(usually, and for the main part, agencies such as Bell Canada,
Consumers' Gas, etc. ) the applicant is, quite often, required
to file proof of Liability Insurance, naming the Town as co-
insured; this coverage not only spans the period of time of the
actual operation or occupancy, but gives protection against any
occurrence which may arise as a result of same.
WD-74-82
Similarly, in order to ensure co-operation and approval , the
onus is on the applicant to notify the local Police, Fire and
Ambulance services, plus any other agency or authority, which
may be affected by the occupancy, for any reason, of a public
road.
It is felt that, in order to uniformly deal with all requests
for approval of special events, the Town should receive formal
assurance that all precautions have been taken to ensure the
public safety, all costs should be borne by the applicant or
agency making the request, and the Town should be insured against
the prospect of any untoward incident which may arise.
By making such formal application, Staff would be able to advise
of estimated costs involved, schedule manpower and equipment to
optimum advantage, and charge all costs against the specific
event for which approval is sought, with 100% recovery of funds
at a later date.
Respectfully submitted,
R.G. Dupuis, P. Eng. ,
Director of Public Works.
September 2, 1982.
:vh
THECORPORATION TOWN OF NEWCASTLE APPLICATION FOR ROAD OCCUPANCY PERMIT
OF THE
PUBLIC WORKS DEPARTMENT
NAME ( FIRM ) TELEPHONE DATE
ADDRESS
i -
THE UNDERSIGNED HEREBY APPLIES FOR A PERMIT TO OCCUPY THE FOLLOWING STREET
STREET BETWEEN AND
i
� I
t
OCCUPATION DATE DURATION
TRAFFIC WILL BE DETOURED VIA
t
LOCATION DRAWING
ESTIMATED SIZE OF CUT
NOU3E CA
N0..
ESTIMATED SIZE OF CUT LOCATE
LOCATION PR0 �M WORT14
LENGTH WIDTH AREA
BOULIVARP
I
SIDEWALK I I
ROAD I (
BOULEVARD I I
I I
NOUSE on Lo
ROAD NO.
i
I
1, WE HEREBY AGREE TO COMPLY WITH ALL THE PROVISIONS IN BY-LAW 74-85 WITH RESPECT TO THE
WORK FOR WHICH THIS APPLICATION IS MADE AND TO THE CONDITIONS SET FORTH ON THE REVERSE
SIDE OF THIS APPLICATION AND AGREE TO ASSUME ALL COSTS INCURRED BY THE CORPORATION OF
THE TOWN OF NEWCASTLE AS A RESULT OF THE AFORESAID CLOSURE OR OCCUPANCY,
SIGNATURE
* ANY BREACH OF THE CONDITIONS OF THIS PERMIT IS SUBJECT TOA
PENALTY NOT EXCEEDING$300.00 PLUS COSTS.
i
N2 489
APPLICANT