HomeMy WebLinkAboutCOD-001-01
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REPORT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE r;/Yf-If'-/;L-o/
SEPTEMBER 4, 2001
Date:
Report #:
COD-001-01
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By-law #u .
Subject:
RFP2001-4, ARCHITECTURAL SERVICES - SOUTH COURTICE
COMMUNITY PARK
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-001-01 be received;
2. THAT Barry Bryan Associates, Whitby, Ontario with a total bid (excluding
disbursements) in the amount of $67,500.00 + GST, being the lowest responsible
bidder meeting all terms, conditions and specifications of RFP2001-4 be awarded
the contract for the architectural services for the South Courtice Community Park,
Part A;
3. THAT the award be subject to the successful negotiation of a mutually
satisfactory contract;
4. THAT the total funds required be drawn from Community Services 2001 Capital
Budget, Account #7602-00000-0500; and
5. THAT the attached By-Law, marked Schedule "B" authorizing the Mayor and
Clerk to execute the agreement be approved.
Attachment #1 Schedule "A"
Attachment #2 Schedule "B"
CORPORATION OF THE MUNICIPAliTY OF CLARINGTON
40 TEMPERANCE STREET,BOWMANVILLE, ONTARIO L 1C 3A6 T (905) 623-3379 F (905) 623-0608
901
"
REPORT NO.: COD-01-01
SUbmittef. Jrtt--1Zf~~~
Marie Marano
. Dire~tor of Corporate
Ices
PAGE 2
Reviewed by()t~~~~
Franklin Wu, M.C.I.P.,R.P.P.
Chief Administrative Officer
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Irector of Community Services
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902
REPORT NO.: COD-01-01
PAGE 3
BACKGROUND AND COMMENT
A Request for Proposal was issued with eleven (11) firms being invited to submit on
providing the Architectural Services for the South Courtice Community Park.
Subsequently, seven (7) proposals were submitted and tabulated as per Schedule "A"
attached.
The request for proposal document was divided into Part A and Part B as follows:
Part A
Provided for pricing to be quoted as a total upset fee for completion of the Master Plan
including the public consultation process, schematic drawings and site plan approval.
Part B
Provided for pricing to be quoted as a percentage (%) fee of the construction costs for
the detailed drawings, tender call and construction. Bidders were advised that
construction may be completed in one, two, or three phases.
The Request for Proposal specifications also provided for negotiation with the
successful proponent for completion of any subsequent phases and that it was the
intent of the Municipality of Clarington to award part B, should it proceed, to the
successful bidder of part A.
As indicated in the bid summary, the prices for part A and B vary considerably.
Therefore, both were evaluated based on the total estimated construction.
Upon completion and approval of the master plan by Council, a report will be brought
forward requesting authorization to award Part B.
As stipulated in the proposal documents, proponents were evaluated based on the
following criteria:
. previous arena design experience
. previous other related experience
. previous team experience
. team concept/compatibility
. problem solving skills
. key personnel
. ability to communicate
. working knowledge in Clarington/Region of Durham
. overall impression
. proposed fees and hourly rates
903
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REPORT NO.: COO-01-01
PAGE 4
. reference interviews
Based on the above evaluation, the top four firms were interviewed by the selection
committee:
Barry Bryan Associates,
Whitby, Ontario
NORR Limited Architects and Engineers,
In Association with PBK Architects, Toronto, Ontario
Rounthwaite, Dick & Hadley Architects,
In Association with Shoalts and Zaback Architects Ltd., Toronto, Ontario
Parkin Architects Limited
Toronto, Ontario
The selection committee consisted of the following staff:
1. Director of Community Services
2. Purchasing Manager
3. Assistant Director Community Services
4. Manager of Arena Facilities
After further review and analysis of the submissions, the firm Barry Bryan Associates,
Whitby, Ontario are recommended for this project. The subject firm have previously
worked satisfactorily for the Municipality of Clarington.
This recommendation is subject to the successful negotiation of a mutually satisfactory
contract.
The funds required for the architectural services are included in the Community
Services 2001 Capital Account #7602-00000-0500 and are within the budget allocation
of $877,800.00 as reflected on page 371 of the Capital Budget.
The Director of Finance has reviewed the funding requirements and concurs with the
recommendation.
904
SCHEDULE "A"
BID SUMMARY
RFP2001-4
ARCHITECTURAL SERVICES
SOUTH COURTICE COMMUNITY PARK
Parkin Architects
Toronto, Ontario
Barry Bryan Associates
Whitb ,Ontario
Zas Architects Inc.
Toronto, Ontario
Norr Limited
Toronto, Ontario
J.R. Freethy Architect
Bowmanville, Ontario
Thomas E. Brown Architect
Inc.
Toronto, Ontario
$57,000.00
$67,500.00
$100,620.00
$165,000.00
$183,625.00
$275,000.00
5.65%
5.95%
l' 8 million 6.65%
Balance 6.05%
4.75%
l' million 6.6%
Balance 6.2%
5.5%
DN:RFP-01-4
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SCHEDULE "B"
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW 2001-
Being a By-law to authorize a contract between the
Corporation of the Municipality of Clarington and Barry Bryan Associates, Whitby,
Ontario, for Architectural Services for the
South Courtice Community Park
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS
AS FOllOWS:
1, THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the
Corporation of the Municipality of Clarington with the Corporation Seal, a contract
between Barry Bryan Associates, Whitby, Ontario, and said Corporation; and
2. THAT this agreement attached hereto as Schedule "An form part of this By-law.
By-law read a first and second time this 11 th day of September, 2001.
By-law read a third time and finally passed this 11th day of September, 2001.
John Mutton, Mayor
Patti Barrie, Clerk
906