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Home My WebLink AboutWD-18-82 r CORPORATION OF THE TOWN OF NEWCASTLE r PUBLIC WORKS DEPARTMENT HAMPTON, ONTARIO LOB 1J0 TELEPHONE (416)263-2292 REPORT TO THE GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING OF MARCH 22, 1982. REPORT NO. WD-18-82. SUBJECT: REGION OF DURHAM TENDER # WD-2-82. CO-OPERATIVE TENDER FOR THE SUPPLY AND DELIVERY OF CALCIUM CHLORIDE. RECOMMENDATION: It is respectfully recommended: 1 . That this report be received, and; 2. That the Town of Newcastle enter into _ a purchase agreement with Howard L. Wood Transport Limited for the supply and delivery of approximately fifty (50) tonnes of Flake Calcium Chloride at $213. 57 per tonne, and; 3. That the Town of Newcastle enter into a purchase agreement with Miller Paving Limited for the supply, delivery and application of approximately one hundred thousand (100,000) litres of thirty-five per cent (35%) Calcium Chloride Solution, at $0.1023 per litre. BACKGROUND AND COMMENT: In an effort to obtain the most competitive price for 1982 Public Works' requirements for the supply and delivery of Calcium Chloride, a request was made to the Region of Durham Supply & Services Division to be included in their co-operative Tender No. WD-2-82. U, WD-18-82 / It is understood that the Town of Newcastle and any other municipal - ities wishing to be included in the co-operative tender are under no obligation to accept the bids, or to participate in a purchase agreement of any kind. Prospective bidders are informed of this fact in the Information to Bidders portion of the tender documents. In previous years, competitive prices were obtained on a quotation basis; in view of the limited Town purchasing staff, the Region of Durham was asked to include the Town requirements for calcium chloride in their 1982 tender. The tender bids are included for review and information. Respectfully submitted, David T. Gray, C.E.T. , Deputy Director of Public Works. March 11 , 1982. DTG:'�h CORPORATION OF THE TOV\/N OF NEWCASTLE PUBLIC WORKS DEPARTMENT J.W.Dunham,Director HAMPTON,ONTARIO LOB 1JO TEL.Dunham,,Director January 27, 1982 Regional Municipality of Durham, Durham Towers 60 Bond St. W. , P.O. Box 618, OSHAWA, Ontario. L1H 8B6 Attention: Mr. T. R. Appleby Senior Buyer Dear Sir; Re: Co-operative Tender for Calcium Chloride. Further to your letter of January 20, 1982, please be advised that the Town of Newcastle Works Department wishes to participate in the Region of Durham Co-operative Tender for Calcium Chloride. Our 1982 requirements are 50 Tonnes of Flake Calcium Chloride in 45 kilo bags and 100,000 litres of 35% Calcium Chloride Solution. Delivery of the Flake Calcium will be to the Town of Newcastle Works Yards in Orono and Hampton and Liquid Calcium Chloride applied to various roads within the Town, as required. All invoices to be forwarded to; Town of Newcastle Municipal Offices, HAMPTON, Ontario. LOB 1JO Attention: Works Department Shipping: Town of Newcastle Works Yard (Hampton) Regional Road 4 and Scugog Rd. Hampton Town of Newcastle Works Yard (Orono) Regional Road 4, just east of Highway 115, Orono. 2 It is our understanding that the Town is under no obligation to accept the tender results but that you will be forwarding them for our acceptance. Thank you for the opportunity of participating in this tender. Yours truly, David T. Gray, C.E.T. , DTG:cc Deputy Director of Public Works. cc: Don Smith, Administrator. �llRF AM January 20, 1982. The Regional Municipality Durham Finance Department Town of Newcastle, Municipal Offices, Durham Towers, 40 Temperance St. , EO Bond Street West, Bowmanville, Ontario. P.O. Box 618. Oshawa, Ontario L1C 3A6 Canada, L1H 886 (416) 571-3311 Attention: Mr. Dave Gray, J. L. GARTLEY. R.I.A., A.M.C.T. Works Department. Commissioner of Finance and Treasurer Gentlemen: RE: Co-operative Tendering Attached is a list of our 1982 Tenders and Quotations. We are extending to you the option to participate with us in the calling of these tenders. The procedure for co-operative "tendering is quite simple: 1. The Region of Durham calls the tender showing your requirements, F.O.B. locations and billing address. 2. The tender opening results are forwarded to you for your acceptance. 3. Tf satisfied with the low bid, the participants can accept the bid and-issue a purchase order under their own name. All invoices and the payment of invoices will be the responsibility of each municipality. There is no obligation to accept our tender results; it is simply a co-operative purchasing option that may be exercised at your discretion. If interested in the above arrangements, please contact myself or Vivienne Mulcahy by mail or by calling (416) 571-3311 and advise which tenders you would be interested in participating with and your requirements (in metric measurement) . Yours truly, T.R. Appleby, Senior Buyer. TRA:vm Att. Wt,;TDER OR TO SUPPLY & r1TI0N DESCRIPTION SERVICES DATE ADVERTISED DATE CLOSED BUYER COIMMENTS VD -82 Supply & Repair of Tires & Tubes Oct. 19 Oct . 26 Nov. 16 Appleby Co-op , Tender SSD -82 Supply & ,faintenance of Bulk Lifts Oct . 26 Nov. 2 Nov. 23 Appleby SSD -82 Duplicating Paper Requirements Nov. 2 Nov. 9 Nov, 30 Elliott Co-op. Tender SSD -82 Envelopes for Stationery Stores Nov. 2 Nov. 9 Nov. 30 Elliott Q-SSD -82 Custom Stock Tab Nov. 2 Nov. 9 Nov. 30 Elliott Q-SSD -82 Propane Requirements Nov. 16 Nov. 23 Dec. 14 Appleby I Q-SOC -82 Mechanical Preventative Maintenance Day Care Centres Nov. 16 Nov. 23 Dec. 14 Ward -h'D `82 Mechanical Preventative Maintenance I!orks & Planning e ts. g P Nov . 16 Nov. 23 Dec. 14 t:ard Q-V-1 -82 Nechanical Preventative ?:aintenance Oshawa/hhitby Depot Nov. 16 Nov. 23 Dec. 14 Ward Q-SOC -82 Caretaking at Social Services Admin. Offices Nov. 18 Nov. 25 Dec. 16 Ward Q-SOC -82 Caretaking at Day Care Centres Nov. 18 Nov. 25 Dec. 16 Ward i K I > P-3 •e 2 rev isk2(j TENDER OR UOTATION DESCRIPTION TO SUPPLY & SERVICES DATE ADVERTISED DATE CLOSED BUYER COMMENTS Q-SOC -82 Dairy Products - Lakeview Manor Mar. 23 Mar, 30 Apr. 20 Ward tdD '82 Caretaking at Oshawa/Whitby Depot Apr. 6 P Apr. 13 May 4 Ward WD -82 Liquid Chlorine Apr. 15 Apr. 22 May 13 Appleby t•rD -82 Bulk Sodium Hypochlorite 12% Q411) -82 Cuide Rail Posts Apr. 15 Apr. 22 May 13 Appleby Q-t•.'D -82 Apr. 22 Apr. ''-9 May 20 taard Guy Strand Cable WD -a2 Apr. 22 Apr. 29 May 20 Ward Caretaking at 105 Consumers Dr. WD -32 _ Apr. 22 Apr. 29 I•fayLU ttiard Rentai o1 Cab S Chassis for fainter Sanding Apr . 22 29 P r. LM ay ay 20 Appleby WD -82 Winter Sand May 4 May 11 June 1 Appleby Co-op. Tender WD -82 :supply of Sodium Chloride May 4 May 11 June 1 Appleby Co-op. Tender -82 Delivery of Sodium Chloride Nay 4 May 11 June 1 Appleby (,o-op . Tender WD -82 Supply & Delivery of Liquid Calcium Chloride - Winter Operations I•lay 4 May 11 WD _S2 June 1 Appleby Cold Asphalt Emulsion May 6 WD -82 y May 13 June 3 Appleby May Seeding & Mulching May 27 ` Y June 3 June 24 Appleb y Q-SSD -82 Sanitary Paper Products June 1 June 8 June 29 Ward t'TD -82 Work Uniforms June I June 8 June 29 j'ard -SSD -8`Z Ice Melting Pellets WD -82 Control Signs June 17 June 24 July 15 Ward j June 17 June 24 July 15 t;ard Q-I''D -82 Snow Fence & Posts June 17 June 24 July 15 Elliott WD -82 Installation of Guide Rail '�-SSD -82 July 8 July 15 Aug. 5 Ward fi Snow Removal July 29 SOC -82 ' Aug. 5 Aug. 26 Ward Canned Goods Sept. 7 Sept:. 14 Oct. 5 Ward Q-11D -82 Oxygen & Acetylene SSD -82 Sept . 7 Sept . 14 Oct. 5 Appleby General Office Stationery Sept .w 9 Sept. 16 Oct. 7 Elliott ',.'D -82 Snow Plow Blades Sept . 30 Oct. 7 Oct. 28 Appleby • f f CORPORATION OF THE TOWN OF NEWCASTLE ��d5 PUBLIC WORKS DEPARTMENT j HAMPTON, ONTARIO LOB iJO TELEPHONE (416) 263-2292 Mr. J. Wakelin, Manager of Supply & Services, Regional Municipality of Durham, 105 Consumers Drive, WHITBY. Ontario. March 8, 1982. Dear Sir: Re: Tender No. WD-2-82 for the Supply and Delivery of Calcium Chloride. Thank you for your memorandum of February 19, 1982, regarding the subject co-operative tender. I intend to report to General Purpose and Administration Comm- ittee for the March 22, 1982, meeting, and will be recommend- ing the acceptance of Miller Paving (liquid) and Howard L. Wood (flake). I will be in touch with you following the decision of Council . . Yours truly, D.T. Gray, C.E.T. , Deputy Director. DTG:vh DURHAM Interoffice Memorandum Tha Regional t',Aunicipality 0f Durham TO C. Bates, G. Gosleigh, D. Cray, F. Hull From : J.G. Wakelin, Manager of Supply & Services Date: February 19, 1982 Re : 'render No. WD 2-829 Co-operative Tender for Supply and Delivery of Calcium Chloride Attached you will find copies of the four bids received for subject tender. We are recommending that the tender be awarded to Allied Chemical Canada Ltd. for Section I and to Miller Paving Ltd. for Section II. Please advise me as to the action your Municipality will be taking. UW . J .C. ake in, P.P.Man• er of Supply & Services .JGW:vm Att. tl DURHAM Interoffice Memorandum The Regional N iunic,pality Of Durham To C. Bates, G. Gosleigh, D. Gray, F. Hull From : J.G. Wakelin, Manager of Supply & Services Date : February 19, 1982 Re Tender No. WD 2-82, Co-operative Tender for Supply and Delivery of Calcium Chloride Attached you will find copies of the four bids received for subject tender. We are recommending that the tender he awarded to Allied Chemical Canada Ltd. for Section I and to Miller Paving Ltd. for Section II. Please advise me as to the action your Municipality will be taking. [� �' ""�V J .C. ake in, P.P. , FEB 23 Man, er of Supply & Services. 1982 JGW:vu �'fOR,Yg DEPT, TOWN OF l;��1C ASTLE Att. THE REGIONAL MUNICIPALITY OF DURHAM AND THE TOWNS OF AJAX, PICKERING, WHITBY, AND NEWCASTLE CO-OPERATIVE TENDER FOR SUPPLY AND DELIVERY OF CALCIUM CHLORIDE WD 2-82 Allied Chemical Canada Ltd. Please Name of Firm Use 201 City Centre Dr, 11th Floor Ink or P1ississauga, Ontario. L5B 21`4 Type- writer 416-276-9211 " Address and Telephone Number Name of'Person Signing for Firm Vice President Position of Person Signing for Firm Tenders received by: C.W. Lundy, Clerk Regional Municipality of Durham Room 207 605 Rossland Road East, Whitby, Ontario. TH' 'EGIONAL MUNICIPALITY OF DURHAM CO-OPERATIVE TENDER FOR SUPPLY AND DELIVERY OF CALCIUM CHLORIDE PART 'B' - PRICES SECTION 1 Approx. 73 tonnes flake calcium chloride in 40 kilo bags (27 tonnes minimum shipments) Regional Municipality of Durham QUANTITY PRICE PER TONNE TOTAL Invoice: Durham Tower, 60 Bond St. W. , P.O. Box 618, Oshawa, Ontario. Ll li 8B 6 Shipping: Ajax Depot Reg. Rd. #4 & Salem Rd. 4 tonnes $ 188.57/t $ 754.28 R.R.#l, Pickering, Ont. Sunderland Depot, 6 tonnes $ 188.57/t $ 1131 .42 Reg. Rd. #10, Sunderland, Ontario. Oshawa/Whitby Depot, 5 tonnes $ 188.57/t $ 942.85 1829 Conlin Rd., Whitby, Ontario. Orono Depot, 3 tonnes $ 222.20 $_666.60 Reg. Rd. #4 & #171- Orono, Ontario. See attachment Town of Pickering Invoice: Municipal Bldg. , 1710 Kingston Rd., Pickering, Ontario. L1V 1C7 Shipping: Works Centre, 5 tonnes $ 188.57 $ 942.85 Dursan St. & Tillings Rd., (Brock St . N.) See attachment Pickering, Ontario. Town of Newcastle Invoice: Municipal Bldg. , 40 Temperance St. , Bowmanville, Ontario L1C 3A6 Shipping: Works Yard, 25 tonnes $ 218.83 $ 5470.50 Reg. Rd. #4 & Scugog Rd. Hampton, Ontario. Works Yards 25 tonnes $ 218.83 $ 5470.50 Reg. Rd. #4 (east of Hwy. #115) Orono, Ontario. TOTAL $ 15,379.00 THE REGIONAL MUNICIPALITY OF DURHAM CO-OPERATIVE TENDER FOR SUPPLY AND DELIVERY OF CALCIUM CHLORIDE PART 'C' - FORM OF TENDER By my/our signature hereunder, I/we hereby identify this as the Tender for the Supply and Delivery of Calcium Chloride, in accordance with Parts A and B of this tender, executed by me/us and bearing date this 15 of February 1982. day Sig�ed must a Signing Officer of Firm) L. Pounder Please Print Name of Above Signing Officer Vice President Position Allied Chemical Canada Ltd. Name of Firm viol 1 THE REGIONAL MUNICIPALITY OF DURHAM AND THE TOWNS OF AJAX, PICKERING, WHITBY, AND NEWCASTLE CO-OPERATIVE TENDER FOR SUPPLY AND DELIVERY OF CALCIUM CHLORIDE WD 2-82 MILLER PAVING LIMITED Please Name of Firm Use Ink or Type- writer Box 250, Unionville, Ontario L3R 2V3 - 495-6660 Address and Telephone Number R. Carter Name of Person Signing for Firm Assistant Secretary Position of Person Signing for Firm Tenders received by: C.W. Lundy, Clerk Regional Municipality of Durham Room 207 605 Rossland Road East, Whitby, Ontario. / THE REGIONAL MUNICIPALITY OF DURHAM CO-OPERATIVE TENDER FOR SUPPLY AND DELIVERY OF CALCIUM CHLORIDE PART 'B' - PRICES cont'd SECTION 11 1 Approximately 1,300, 700 litres, 35Z Ca-Cl. Solution applied to various roads. PRICE PER LITRE PRICE PER LITRE QTY. F.O.B. SHIPPING COST OF DEL. (LITRES) POINT AND APPL. TOTAL *Regional Municipality of Durham Ajax Depot 34, 600 L. $ 0.0738 $ 0.0297 $ 0.1035 $ 3,581.11 Sunderland Depot 116,200 L. $ 0.0738 $ 0.0307 $ 0.1_04 5_� 12,142.90 . Orono Depot 28,400 L. $ 0.0738 $ 0.0302 $ 0.1040 2,953.60 Oshawa/Whitby Depot 41,700 L. $ 0.0738 $ 0.0302 $ 0.1040 4,336.$0 Town of Ajax 228,000 L. $ 0.0738 $ 0.0283 $ 0.1021 23,278.80 Town of Pickering 500,000 L. $ 0.0738 $ 0.0281 $_L 1019 50,950.00 Town of Whitby 250,000 L. $ 0.0738 $ 0.0284 $ Q.1022 25,550.00 Town of Newcastle 100,000 L. $ 0.0738 $ 0.0285 $ 0.1023 10,230.00 TOTAL $133,023.21 Location(s) of yard(s) - Unwin Ave. - City of Toronto Miller Ave c n of Mir am *NOTE: Region of Durham requirements - 222,700 litres Approx. 74,270 litres to be applied on full gravel roadway of approx. 9 metres in width Approx. 148,430 litres to be applied on shoulder widths between 1.8 - 3 metres. THE REGIONAL MUNICIPALITY OF DURHAM CO-OPERATIVE TENDER FOR SUPPLY AND DELIVERY OF CALCIUM CHLORIDE PART 'C' - FORM OF TENDER BY my/our signature hereunder, I/we hereby identify this as the Tender for the Supply and Delivery of Calcium Chloride, in accordance with Parts A and B of this tender, executed by me/us and bearing date this 11th of February 1982. day Signed (must be Signing Officer of rirm) R. Carter Please Print Name of Above Signing Officer Assistant Secretary Position MILLER PAVING LIMITED Name of Firm THE REGIONAL MUNICIPALITY OF DURHAM AND THE TOWNS OF AJAX, PICKERING, WHITBY, AND NEWCASTLE CO-OPERATIVE TENDER FOR SUPPLY AND DELIVERY OF CALCIUM CHLORIDE WD 2-82 Please LAFFERTY-SMITH EXPRESS LINES LIMITED Name of Firm Use Ink or Type- writer P Address and Telephone Number - 11 Ir -----�Tyr J Name of Person Signing for Firm _CALCIUM CHLORIDE MANAGER Position of Person Signing for Firm Tenders received by: C.W. Lundy, Clerk Regional Municipality of Durham Room 207 605 Rossland Road East, Whitby, Ontario. a 1Y t1-(;LUNAL MUN IC-L:ALL i'Y Ue UUKt4,AM 1 CO-OPERATIVE TENDER FOR SUPPLY AND DELIVERY OF CALCIUPf CHLORIDE PART 'B' - PRICES SECTION 1 Approx. 73 tonnes flake calcium chloride in 40 kilo bags (27 tonnes minimum shipments) Regional Municipality of Durha QUANTITY PRICE PER TdNNE TOTAL m - Invoice: Durham Tower, 60 Bond St. W. , P.O. Box 618, Oshawa, Ontario. L1H 8B6 Shipping: Ajax Depot Reg. Rd. #4 b Salem Rd. 4 tonnes $ 225.43 $ 861.72 R.R.#l, Pickering, Ont. Sunderland Depot, 6 tonnes $ 225.43 $ 2292.58 Reg. Rd. #10, Sunderland, Ontario. Oshawa/Whitby Depot, 5 tonnes $ 215.43 $ 2077.25 1829 Conlin Rd., Whitby, Ontario. Orono Depot, 3 tonnes $ 215.43 $ 646.29 Reg. Rd. #4 b #17, Orono, Ontario. Town of Pickering Invoice: Municipal Bldg. , 1710 Kingston Rd., _ Pickering, Ontario. L1V 1C7 Shipping: Works Centre, 5 tonnes Dursan St. 6 Tillings Rd. , (Brock St . N. ) Pickering, Ontario. Town of Newcastle Invoice: Municipal Bldg. , 40 Temperance St. , Bowmanville, Ontario L1C 3A6 Shipping: Works Yard, 25 tonnes $ 215.43 $ 5385.75 Reg. Rd. #4 & Scugog Rd. Hampton, Ontario. Works Yards 25 tonnes $ 215.43 $ 5385.75 Reg. Rd. #4 (east of Hwy . #115) Orono, Ontario. TOTAL $ 15.726.39 THE REGIONAL MUNICIPALITY OF DURHAM CO-OPERATIVE TENDER FOR SUPPLY AND DELIVERY OF CALCIUM CHLORIDE PART 'C' - FORM OF TENDER By my/our signature hereunder, I/we hereby identify this as the Tender for the Supply and Delivery of Calcium Chloride, in accordance with Parts A and B of this tender, executed by me/us and bearing date this 2nd day of FER0I)J1AY 1982. Signed (must be Si-gning Officer of Firm) Please rint ame of Above Signing Officer CALCIUM CHLORIDE MANAGER Position LAFFERTY-SMITH EXPRESS LINES LIMITED Name of Firm THE REGIONAL MUNICIPALITY OF DURIWI AND THE TOWNS OF AJAX, PICKERING, WHITBY, AND NEWCASTLE CO-OPERATIVE TENDER FOR SUPPLY AND DELIVERY OF CALCIUM CHLORIDE WD 2-82 FiOIJARD L. WOOD TRANSPORT LIMITED Please Name of Firm Use Ink or 210 Base Line Road East, Type- Bowmanville, Ontario L1C 1A4 Writer Phone 416-623-3914 Address and Telephone Number Howard L. Wood Name of Person Signing for Firm President Position of Person Signing for Firm Tenders received by; C.W. Lundy, Clerk Regional Municipality of Durham Room 207 605 Rossland Road East, Whitby, Ontario. TF WGIONAL MUNICIPALITY OF DURHAM CO-OPERATIVE TENDER FOR d� SUPPLY AND DELIVERY OF CALCIUM CHLORIDE PART 'B' - PRICES SECTION 1 Approx. 73 tonnes flake calcium chloride in 40 kilo bags (27 tonnes minimum shipments) QUANTITY PRICE PER TONNE TOTAL Regional Municipality of Durham Invoice: Durham 'Tower, 60 Bond St. W. , P.O. Box 618, Oshawa, Ontario. Ll H 8B6 Shipping: Ajax Depot Reg. Rd. #4 & Salem Rd. 4 tonnes $ 218,57 $ 874.28 R.R.ttl, Pickering, Ont. Sunderland Depot, 6 tonnes $ 218.57 $ 1 ,311 .42 Reg. Rd. #10, Sunderland, Ontario. Oshawa/Whitby Depot, 5 tonnes $ 218.57 $ 1,092.85 1829 Conlin Rd., Whitby, Ontario. Orono Depot, 3 tonnes $ 219.82 $ 659.46 Reg. Rd. €!4 & #17, Orono, Ontario, Town of Pickering Invoice: Municipal Bldg. , 1710 Kingston Rd., Pickering, Ontario. UV 1C7 Shipping: Works Centre, 5 tonnes $ 218.57 $ 1 ,092.85 Dursan St. & Tillings Rd., (Brock St . N.) Pickering, Ontario. Town of Newcastle Invoice: Municipal Bldg. , 40 Temperance St. , Bowmanville, Ontario L1C 3A6 Shipping: Works Yard, 25 tonnes $ 213.57 $ 5,339.25 Reg. Rd. #4 & Scugog Rd. Hampton, Ontario. Works Yards 25 tonnes $ 213.57 $ 5,339.25 Reg. Rd. #4 (east of Hwy. #115) Orono, Ontario. TOTAL $ 159709.36 THE REGIONAL MUNICIPALITY OF DURHAM CO-OPERATIVE TENDER FOR SUPPLY AND DELIVERY OF CALCIUM CHLORIDE PART 'C' - FORM OF TENDER By my/,MR signature hereunder, Uwe hereby identify this as the Tender for the Supply and Delivery of Calcium Chloride, in accordance with Parts A and B of this tender, executed by me/xis and bearing date this 17th of February 1982, day Si ed g (must he Signing Officer of Firm) Howard L. Wood Please Print Name or Above Signing Officer President Position HOWARD L. WOOD TRANSPORT LIMITED Name of Firm