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HomeMy WebLinkAboutADM-04-02 , . CI!J!-wgron REPORT ADMINISTRATION Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: April 8, 2002 Report #: ADM04-02 --- File #: /:0.::> {;Pft-~ (7o-o,d- By-law #: Subject: Canadian Association of Nuclear Host Community RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT ADM Report 04-02 be received. 2. THAT Council approve the Municipality of Clarington's membership in the Association of Nuclear Host Community and further that the Mayor and the CAO be authorized to represent the Municipality and to participate in all actions and activities of the Association as deemed necessary. c~~~ Submitted by: Franklin Wu, Chief Administrative Officer FW*jla CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO UC 3A6 T 905-623-3379 F 905-623-5717 1 401 REPORT NO.: ADM04-G2 PAGE 2 1. BACKGROUND In mid-2001 several nuclear host communitie4s including Clarington met and discussed areas of mutual interest regarding issues that are common to our ongoing relationship with the nuclear industry. Issues such as globalization of the industry, support at Canadian Nuclear Safety Commission (CNSC) hearings, taxation and assessment, waste management and economic development opportunities were common to all nuclear host communities. It is on this basis that a formal association was suggested to allow for ongoing dialogue, sharing ideas and concerns, mutual collaboration, ongoing education as well as learning from each other. In addition, the association would allow for stronger community representation with the nuclear industry through formal political networking with other nuclear host communities. For example, the recent effort of the Mayors of Clarington, Pickering and Kincardine addressing the House Committee on Bill C-2? is an example of the need of working together to form a stronger common voice. 2. COMMENT 2.1 Over the last several months, the CAO of Kincardine has undertaken to draft the terms of reference for the new Association. These terms of reference have been reviewed by the City of Pickering, Town of Deep River, Town of Point Lapreau, New Brunswick, Gentilly District, Quebec and Clarington. Our comments and input have been incorporated in the final draft attached to this report. 2.2 The launching of the Canadian Association of Nuclear Host Communities will be held on June 1 in conjunction with the Federation of Canadian Municipalities Conference in Hamilton, Ontario. The Mayor and CAO will be attending with other Mayors and CAO's of the municipalities to collectively launch the new association. 2.3 Annual membership in the Association is a modest $500.00 and this Corporate membership will be the same as our membership in AMO. 1402 REPORT NO.: ADM04-02 PAGE 3 3. CONCLUSION Clarington welcomes the opportunity to be a founding member of the new Association which should be of benefit to us as we build a solid network with other communities to learn and share ideas with each other and be able to present a stronger voice on issues of the common interests to the members. 1403 Final Draft ANHC Summary - Master Copy ATTACHMENT Revised February 7, 2002 THE CANADIAN ASSOCIATION OF NUCLEAR HOST COMMUNITIES (the "Association") Summarv of Memorandum of Association 1. Name The name of the Association will be the Canadian Association of Nuclear Host Communities (CANHC). 2. Mission To ensure the Nuclear Host Communities maintain the best interests of their communities in an ongoing proactive relationship with the Nuclear Industries contained therein. 3. Objectives The objectives of the Association are: a) to promote the common interests of the members through collective action; b) to enhance members' influence on nuclear policy made by governments, regulatory agencies and the nuclear industry in Canada; c) to gather and share information about nuclear energy matters and increase public awareness of community issues related to the nuclear industry in Canada; d) to share the experiences of the member nuclear host communities to further enable the Association to achieve its principal objectives; e) to gather and share perspectives of members and non-members of the Association regarding nuclear issues. The Association is not to be carried on for the purpose of gain for its members. 4. Membership Membership is open to any person or corporation interested in furthering the objectives of the Association. The board of directors may grant or revoke membership in accordance with rules established by the Board from time to time. A member may terminate their membership voluntarily or may cease to be a member upon the occurrence of. certain prescribed circumstances. Membership dues are: r 4 04 2 Final Draft ANHC Summary Master Copy - Revised February ih, 2002 . $500 per year per member municipality (Class A - voting share and board eligible); . $1,000 per year per associate member (Class B - non-voting share and non-board eligible). Membership fees may be altered by majority vote of the members at the Annual General Meeting of the Association. 5. Meetings of Members Members shall hold an annual general meeting. Special meetings may be called by the board of directors or the Chairperson of the Board or may be requisitioned by 50% of the members. The members have the right to remove the board of directors by a simple majority should a general meeting be called and 75% of members attend. Meetings shall be held at the location determined by the board of directors from time to time. There will be provisions regarding notice of meetings, telephone participation at meetings or the holding of meetings by other electronic means. The chairperson of the meetings will be the Chairperson of the Board. (The Chairperson of the Board is appointed by a simple majority vote of Board of directors). The quorum required to hold a valid members' meeting is a majority of the members. Members may vote by pre-identified proxy and unless otherwise required in the by-laws, questions requiring member approval shall require majority approval. Written resolutions are permitted where all members sign the resolution. The chairperson of the meeting may have the casting vote in case of an equality of votes. In the case of a tie vote, the question shall be deemed to have been decided in the negative. 6. Directors The members shall determine the number of directors yearly. Directors are responsible for the management of the Association. The Directors shall enact by-laws to manage the affairs of the Association. Decisions of the directors to enact, amend or repeal by-laws require the approval of a majority of the directors present at the meeting. 1405 . , 3 Final Draft ANHC Summary Master Copy - Revised February ih, 2002 The initial directors shall be one person from each member municipality (Class A). Each Class A member shall select their own director. 7. Officers The Board of Directors must appoint a Chairperson and Vice-Chairperson from amongst its directors. The Board of Directors shall also appoint a Secretary and Treasurer, which will be administrative, non-voting positions. 8. Committees The directors may constitute committees to assist them in carrying on the affairs of the Association. 9. Submission of Contracts or other Matters to the Members for Approval The board of directors may submit contracts, acts, press releases or other matters to the members for their approval and ratification. All releases shall be done by ratification of the member municipalities. 10. Indemnity of Directors and Officers The association and the members shall purchase liability and indemnity insurance protection. 11. Financial Matters The board of directors is required to make financial arrangements with a financial institution. Unless the by-laws provide otherwise, all cheques or similar instruments require the dual authorization (e-mail okay) of two of the following: chairperson/secretary/treasurer, resulting in one signature being valid for cheques. 12. Amendment of Memorandum The members may amend the Memorandum if the consent of two-thirds of the members present at a meeting of members is obtained. 13. Dissolution of Association The members may dissolve the Association upon the approval of two- thirds of the members present at a meeting of the members. 1406