Loading...
HomeMy WebLinkAbout01/24/2005 General Purpose and Administration Committee 1h Minutes January 24, 2005 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, January 24, 2005 at 9:30 a.m., in the Council Chambers. ROLL CALL Present Were: Mayor J. Mutton Councillor A. Foster Councillor D. MacArthur Councillor P. Pingle Councillor G. Robinson Councillor J. Schell Councillor C. Trim Also Present: Chief Administrative Officer, F. Wu Planner, Development Review, S. Ashton Municipal Clerk, P. L. Barrie Director of Engineering Services, T. Cannella Director of Community Services, J. Caruana Director of Planning Services, D. Crome Director of Operations, F. Horvath Director of Corporate Services, M. Marano Director of Finance/Treasurer, N. Taylor Director of Emergency Services, G. Weir Planner, Community Planning, J. Wiejusundara Deputy Clerk, A. Greentree Clerk 11, C. Doiron Mayor Mutton chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated for this meeting. MINUTES Resolution #GPA-023-05 Moved by Councillor Trim, seconded by Councillor Schell THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on January 10, 2005, be approved. CARRIED 301- ' General Purpose and Administration Committee Minutes January 24, 2005 Resolution #GPA-024-05 Moved by Councillor Robinson, seconded by Councillor MacArthur THAT the presentation of Jim Kinsella be removed from the agenda; THAT the delegates Bill Cawker, Robert Hann, Peter and Marianne Zakarow, D. Mackenzie, and Randy and Kelly Burns be removed from the agenda; THAT Attachment 3 of Report PSD-017 -05, 'Page 680' of the Agenda be replaced with the proper Attachment 3; THAT Report PSD-018-05 be removed from the agenda; and THAT Report COD-004-05 be removed from the agenda. CARRIED PRESENTATIONS (a) Mayor Mutton and Bruce Taylor presented to Jan Godfrey of the United Way donations totalling $12,399.00 from the Employees of the Municipality of Clarington and $663.00 of the Employees of Clarington Public Library. Mr. Taylor also gave his thanks to the members of the United Way Committee Members and staff for their participation. (b) Gene Cartier, Durham Region Works Department, presented introductory comments of the Adelaide East Avenue Extension. Mr. Cartier stated that the study was initiated in June 2004. The implementation should take effect sometime between the years 2008 - 2012. (c) Martin Scott, McCormick Rankin Corporation, gave a presentation on the Adelaide East Avenue Extension. Mr. Scott gave an overview of the assessment describing the identification of the preferred three preliminary alignment alternatives. Alternative H with a shift to the south is identified as the Technically Preferred Alternative. This alternative will require five homes to be displaced and property from six others. It crosses Harmony Creek and Farewell Creek, all will avoid high quality sections of Farewell Creek, and the forest block between Old Varcoe Road and Tooley Road. He also stated that there will be a Public Information Centre on January 27, 2005 at the Courtice Community Complex starting at 5:00 pm until 8:00 pm. Implementation of this Plan is expected to be between the years 2008 - 2012. - 2 - General Purpose and Administration Committee Minutes January 24, 2005 DELEGATIONS (a) Tom Barrie, Chair, Agricultural Advisory Committee, gave a brief update of the accomplishments for the year of 2004 with a handout supporting the presentation. (b) Glen Genge, of D.G. Biddle & Associates advised that he is in favour of Report PSD-017 -05 and has no concerns. (c) Glen Murphy, President of Liberty Street Developments Inc. spoke on behalf of Kevin Tunney of Tunney Planning regarding Report PSD-014-05. He is generally in favour of Report PSD-014-05 with the exception of the recommended dwelling setbacks. Mr. Murphy feels that the smaller setback will give the effect of a heritage design, to change the proposed setback will change the perception all together. Mr. Murphy requested Council to support the report but with the proposed dwelling set back of 3 metres. Resolution #GPA-025-05 Moved by Councillor Schell, seconded by Councillor Robinson THAT Committee recess for 10 minutes. The meeting reconvened at 10:35 a.m. CARRIED Councillor Schell chaired this portion of the meeting. PUBLIC MEETING (a) Subject: Application to Amend Zoning By-law 84-63 Rezoning application for a fuel bar, convenience store and car wash Martin Road Holdings (The Kaitlin Group) PSD-009-05 Applicant: Report: Janaka Wiejusundara, Planner, Community Planning, gave a verbal report pertaining to Report PSD-009-05. John Oates, spoke in opposition to this application. Mr. Oates is concerned that the proposed services of the application are already available within a short distance of the said location. He feels that the property should be used for a low-cost grocery store or a post office. No one spoke in support of this application. - 3 - General Purpose and Administration Committee Minutes January 24, 2005 Kelvin Whalen spoke on behalf of the applicant. He stated that he was available for questions of the Committee and that he would like to clarify staff's comments that the applicant has reduced the commercial space to 100m2 but has retained the drive through. (b) Subject: Proposed Zoning Amendment - Bulk Fuel Storage Bulk storage tanks in general industrial (M2) zones Municipality of Clarington PSD-010-05 Applicant: Report: Susan Ashton, Planner, gave a verbal report pertaining to Report PSD-01 0-05. No one spoke in opposition to or in support of this application. PLANNING SERVICES DEPARTMENT REZONING APPLICATION FOR FUEL BAR, CONVENIENCE STORE AND CAR WASH APPLICANT: MARTIN ROAD HOLDINGS LIMITED (KAITLlN GROUP) FILE NO.: ZBA 2004-050 Resolution #GPA-026-05 Moved by Councillor Robinson, seconded by Councillor Trim THAT Report PSD-009-05 be received; THAT the application for Zoning By-law Amendment (ZBA 2004-006) submitted by Mr. Kelvin Whalen on behalf of Martin Road Holdings Limited to change zone category of a 0.78 ha parcel of land to permit a convenience store, fuel bar and a car wash be referred back to staff; and THAT all interested parties listed in Report PSD-009-05 and any delegations be advised of Council's decision. CARRIED BULK STORAGE TANKS IN GENERAL INDUSTRIAL (M2) ZONES Resolution #GPA-027-05 Moved by Councillor Pingle, seconded by Councillor MacArthur THAT Report PSD-01 0-05 be received; THAT the rezoning proposal be referred back to Staff for further processing and preparation of a subsequent report; and, - 4 - General Purpose and Administration Committee Minutes January 24, 2005 THAT all interested parties listed in Report PSD-01 0-05 and any delegation be advised of Council's decision. CARRIED HYDRO CORRIDOR LANDS DECLARATION OF POTENTIAL SECONDARY FUTURE USE Resolution #GPA-028-05 Moved by Councillor MacArthur, seconded by Mayor Mutton THAT Report PSD-011-05 be received; THAT the charts in Report PSD-011-05 Attachment 3 be approved as Clarington's submission of potential secondary future public interests and uses for the hydro corridor lands under the Provincial Secondary Land Use Program; THAT a copy of PSD-011-05 be forwarded to the Regional Municipality of Durham to facilitate a joint municipal submission to the Ministry of Municipal Affairs and Housing; THAT Council acknowledge that Clarington's resolution(s), and its submission contained in the joint submission, will be a public document and will remain on file with the Ministry of Municipal Affairs and Housing; and THAT all interested parties be notified of the Committee's decision. CARRIED APPLICATION FOR REMOVAL OF PART LOT CONTROL APPLICANT: THE KAITLlN GROUP LTD. Resolution #GPA-029-05 Moved by Councillor Trim, seconded by Councillor Robinson THAT Report PSD-012-05 be received; THAT the request for Removal of Part Lot Control with respect to Lots 1 to 12 inclusive, Lots 15 to 20 inclusive, Lots 34 to 39 inclusive, and Blocks 40 to 47 inclusive on Plan 40M-2214 be approved and that the Part Lot Control By-law attached to Report PSD-012-05 be passed pursuant to Section 50 (7.1) of the Planning Act; and - 5 - General Purpose and Administration Committee Minutes January 24, 2005 THAT all interested parties listed in Report PSD-012-05, any delegations and the Regional Municipality of Durham Planning Department be advised of Council's decision. CARRIED ANNUAL REPORT ON SITE PLAN ACTIVITIES FOR 2004 Resolution #GPA-030-05 Moved by Councillor MacArthur, seconded by Councillor Pingle THAT Report PSD-013-05 be received for information. CARRIED AMENDMENT TO DRAFT APPROVED PLAN OF SUBDIVISION 18T-87021 ZONING BY-LAW AMENDMENT ZBA2004/045 TO PERMIT THE DEVELOPMENT OF 267 RESIDENTIAL UNITS APPLICANT: LIBERTY STREET DEVELOPMENTS INC. Resolution #GPA-031-05 Moved by Mayor Mutton, seconded by Councillor MacArthur THAT Report PSD-014-05 be referred back to staff for a report on the impact of the proposed 3 metre exterior side yard setback and related grading issues. CARRIED MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR THE MEETING OF JANUARY 13, 2005 Resolution #GPA-032-05 Moved by Councillor Robinson, seconded by Councillor Pingle THAT Report PSD-015-05 be received; THAT Council concurs with the decision of the Committee of Adjustment made on January 13, 2005 for applications A2002/053, A2003/024, A2005/001 and A2005/002; and THAT Staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment. CARRIED - 6 - General Purpose and Administration Committee Minutes January 24, 2005 PROPOSED STREETNAME CHANGES FOR NORTHWEST BOWMANVILLE STATUS REPORT Resolution #GPA-033-05 Moved by Councillor Pingle, seconded by Councillor Foster THAT Report PSD-016-05 be received; THAT Staff be authorized to take appropriate actions under Section 47 of the Municipal Act, to advertise and hold a Public Meeting for the proposed street name changes that were chosen by representatives of affected properties who attended the Public Information Session; and THAT the Region of Durham Planning Department be forwarded a copy of Report PSD- 016-05 and advised of Council's decision. CARRIED REZONING APPLICATION TO PERMIT A LIGHT INDUSTRIAL USE APPLICANT: 1524103 ONTARIO LTD. (HOLBURN) Resolution #GPA-034-05 Moved by Councillor MacArthur, seconded by Mayor Mutton THAT Report PSD-017 -05 be received; THAT the rezoning application submitted by 1524103 Ontario Ltd. to permit the establishment of a light industrial development be approved for the balance of the lands and that the zoning by-law amendment attached to Report PSD-017 -05 be adopted by Council; and THAT all interested parties listed in Report PSD-017 -05 and any delegations be advised of Council's decision. CARRIED Councillor MacArthur chaired this portion of the meeting. - 7 - General Purpose and Administration Committee Minutes January 24, 2005 ENGINEERING SERVICES DEPARTMENT MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR DECEMBER, 2004 Resolution #GPA-035-05 Moved by Councillor Trim, seconded by Councillor Pingle THAT Report EGD-01-05 be received for information. CARRIED OPERATIONS DEPARTMENT There were no reports considered under this section of the agenda. EMERGENCY SERVICES DEPARTMENT There were no reports considered under this section of the agenda. Councillor Robinson chaired this portion of the meeting. COMMUNITY SERVICES DEPARTMENT MUNICIPALITY OF CLARINGTON PARTICIPATION IN THE SUMMER JOBS SERVICE PROGRAM Resolution #GPA-036-05 Moved by Councillor Schell, seconded by Councillor MacArthur THAT Report CSD-01-05 be received for information. CARRIED - 8 - General Purpose and Administration Committee Minutes January 24, 2005 NEWCASTLE VILLAGE RECREATION FACILITY NEEDS ASSESSMENT Resolution #GPA-037-05 Moved by Councillor Trim, seconded by Councillor Pingle THAT Report CSD-02-05 be reviewed; and THAT staff be authorized to issue a request for proposal for consulting services to conduct a facility needs assessment for a Recreation Complex located in Newcastle Village, FORTHWITH. CARRIED Councillor Foster chaired this portion of the meeting. CLERK'S DEPARTMENT ANIMAL SERVICES QUARTERLY REPORT - OCTOBER - DECEMBER Resolution #GPA-038-05 Moved by Councillor Robinson, seconded by Councillor Schell THAT Report CLD-03-05 be received; and THAT a copy of Report CLD-03-05 be forwarded to the Animal Alliance of Canada and the Animal Advisory Committee. CARRIED Mayor Mutton chaired this portion of the meeting. CORPORATE SERVICES DEPARTMENT TENDER CL2004-39 GRASS CUTTING AND TRIMMING Resolution #GPA-039-05 Moved by Councillor Trim, seconded by Councillor Pingle THAT Report COD-003-05 be received; - 9 - General Purpose and Administration Committee Minutes January 24, 2005 THAT Tom's Landscaping Maintenance & Design, Oshawa, Ontario, with a total bid amount of $190,134.64 (plus GST), being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2004-39, be awarded the three (3) year contract for grass cutting and trimming for Sections 1, 2 and 3 as required by the Operations Department; and THAT the required funds be drawn from the respective year's current budget allocation for grass cutting. CARRIED FINANCE DEPARTMENT There were no reports considered under this section of the agenda. CHIEF ADMINISTRATIVE OFFICER'S DEPARTMENT There were no items considered under this section of the agenda. UNFINISHED BUSINESS APPLICATION BY BAYWOOD HOMES TO AMEND A DRAFT APPROVED PLAN OF SUBDIVISION TO DELETE A SERVICE LAND FOR 10 RESIDENTIAL UNITS ABUTTING TOWNLlNE ROAD SOUTH IN THE CITY OF OSHAWA Resolution #GPA-040-05 Moved by Councillor Schell, seconded by Councillor MacArthur THAT Report PSD-006-05 be lifted from the table; THAT Report PSD-006-05 and Addendum to Report PSD-006-05 be received; THAT the City of Oshawa be advised that the Municipality of Clarington does not support the application by Baywood Homes to remove the service land in draft approved plan of subdivision 18T -95009; and THAT a copy of the Addendum to Report PSD-006-05 be forwarded to the City of Oshawa Development Services Department and the Region of Durham Planning Department. CARRIED - 10- General Purpose and Administration Committee Minutes January 24, 2005 FURTHER COMMENTS ON THE PROVINCIAL DRAFT GREENBELT PLAN Resolution #GPA-041-05 Moved by Councillor Robinson, seconded by Councillor Schell THAT Addendum to Report PSD-160-04 be received; THAT in addition to the submission made by the Municipality of Clarington in Report PSD-160- 04, the Minister of Municipal Affairs and Housing be requested to exclude from the Greenbelt those lands associated with the rural residential cluster of Bond Head as shown on Attachment 1 to Addendum to Report PSD-160-04; THAT a copy of Addendum to Report PSD-160-04 be forwarded to John Gerretsen, Minister of Municipal Affairs and Housing, the Municipal Affairs and Housing Greenbelt Group and the Region of Durham Planning Department; and THAT all interested parties listed in the Addendum to Report PSD-160-05 and any delegations be advised of Council's decision. CARRIED OTHER BUSINESS Resolution #GPA-042-05 Moved by Councillor Schell, seconded by Councillor Pingle THAT the presentations of Gene Cartier and Martin Scott be received with thanks. CARRIED Resolution #GPA-043-05 Moved by Councillor Schell, seconded by Councillor MacArthur THAT the delegation of Tom Barrie be received with thanks. CARRIED Resolution #GPA-044-05 Moved by Councillor Robinson, seconded by Councillor Foster THAT the presentation of Bruce Taylor to the United Way Committee be received with thanks. CARRIED - 11 - General Purpose and Administration Committee Minutes January 24, 2005 . ADJOURNMENT Resolution #GPA-045-05 . . Moved by Councillor Robinson, seconded by Councillor Ping Ie THAT the meeting adjourn at 11 :05 a.m. CARRIED 91t1di~ . AYOR - 12 - 312 ;d/ ~ V-- ( DEPUTY CLERK