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Home My WebLink AboutCOD-57-02 ~- Cl!1!~n REPORT CORPORATE SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Report #: COD-57 -02 File# Fit {)ti (;ffH6;;' -0;1.. By-Iaw#~m,;):. I g-g Date: November 18, 2002 Subject: RFP2002.13, Consulting Services, Ontario Power Generation Inc., Used Dry Fuel Storage Facility, Environmental Association Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report COD-57-02 be received; 2. THAT IER Planning, Research and Management Services, Concord, Ontario with a total bid in the approximate amount of $73,427.50 (plus G.S.T.), being the lowest most responsible bidder meeting all terms, conditions, and specifications of Request for Proposal RFP2002-13, be awarded the contract for the Ontario Power Generation Inc., Used Dry Fuel Storage Facility, Environmental Assessment, as required by the Planning Services Department; 3. THAT the total funds required be drawn from account #11 00-00037-X Ontario Power Generation Environmental Assessment; and 4. THAT the attached By-law marked Schedule "B" authorizing the Mayor and the Clerk to execute the necessary agreement be approved; FORTHWITH. Submitted by' ane Marano, H.B.Sc., C.M.O. Dire or of Corporate Services Reviewed bd~-: ~ Franklin Wu, Chief Administrative Officer Dav rome, MCIP, RPP Director of Planning Services MMlLABIDClkm 1223 L REPORT NO.: COD-S7-02 PAGE 2 BACKGROUND AND COMMENT A Request for Proposal was issued with seven (7) firms being invited to submit on providing Consulting Services for Ontario Power Generation Inc, Used Dry Fuel Storage Facility, Environmental Assessment. Subsequently, three (3) proposals were submitted and tabulated as per Schedule' N attached. A committee comprised of representatives from Planning Services and Purchasing, reviewed each of the submissions. As stipulated in the proposal documents, proponents were evaluated based on the following criteria: . Previous radioactive (Nuclear) Waste Management experience . Canadian Environmental Review Process . Socio - economic Impact Assessment . Environmental Impact Assessment . Key personnel . Ability to communicate . Working knowledge in Clarington I Region of Durham . Overall impression . Proposed fees and hourly rates . Potential Conflict of Interest . Ability to complete project in accordance with schedule As per the Request for Proposal document, the consultant selection would be made on the basis of written proposals and a potential interview. Based on the above evaluation criteria, the committee unanimously agreed on one (1) proponent. IER, Planning, Research and Management Services. Concord, Ontario. Their overall evaluation including the interview provided scoring which clearly illustrated their unparalleled ability to fulfill all requirements as outlined in the proposal document. 1224 , REPORT NO.: COD-57-02 PAGE 3 After further review of the bids by the committee, it was mutually agreed that the bid from IER Planning, Research and Management Services, Concord, Ontario, with a total bid in the approximate amount of $73,427.50 (plus GST), being the lowest most responsible bidder meeting all terms, conditions and specifications of Request for Proposal RFP2002-13, be awarded the contract for the consulting services for the Ontario Power Generation Inc., Used Dry Fuel Storage Facility, Environmental Assessment, as required by the Planning Services Department. As timing is of essence for the commencement of this project, a FORTHWITH approval is req uested. The total funds required will be drawn from Account # 1100-00037-0000, Ontario Power Generation Environmental Assessment, and are 100% recoverable by the Municipality from Ontario Power Generation Inc. The Director of Finance has reviewed the funding requirements and concurs with the recommendation. Queries with respect to department needs, specifications, etc., should be referred to the Director of Planning Services. Although the subject firm have not previously performed satisfactorily for the Municipality of Clarington, they have provided satisfactory services for Gartner Lee Limited, SNC Lavalin, and Ministry of the Environment. CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOW MANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 F (905)623-4169 1?-2 5 - I:: Q) C E 0 111 111 +-J Q) 111 CJ) 111 :-< C (,,)- ;;; .- I:: 10 i... -- C')I::I:: CO ......0Q) - 1._ E U ~ >- N-I:: ~o:: oeo OQ),,- ~ - <C N 1::'- W~ a..Q)> 0 5~ ILC)I:: 0:::: W c::::) "- ~ :>0- W(/) O::::Q)>- :I:c w~= +-J (.)- 00'- .- (/)a:l zo.g - CO WOLL 0- I- 'i: Q) 1OC) .- -10 U I:: "- 00 .- - C en - ::J Q) ::;, ::E LL ~ C "0 Q) 111 :::> 1226 ..... Z :J 0 0 0 0 :E ~ L() 0 <I: 0 r-- 0 0 CD N 0 N. '<to C'l. iii Ol C'l C'l ...J '<t r-- co <I: ff7 ff7 ff7 ..... 0 ..... <J) Q) u .~ Q) (/) - s::: Q) E Q) Cl 0:: ctl s::: W ctl 0 ~ 0 "C <.i iii s::: s::: ctl - .I:: <J) U u .l!l ~ s::: ctl ctl Q) "0 ctl '" 0 s::: Q) '" 0 a::: '" :;:;z <C ~o ClZ .I:: ~ "~o ~ Q) . s::: . _s::: ctlz s::: 0 s:::"C 5lo -9 ctl ~ - 0 . ~ E Q..u Q) - <Cctl a:::S::: a::: x w ~ WO \-tz~ l!ll!l -0 Q) > o .0 ctl Q) .I:: - ro o - ctl ~ X Q) <J) l- (/) (9 W I- o Z . - . Schedule "B" THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW 2002- Being a By-law to authorize a contract between the Corporation of the Municipality of Clarington and IER Planning, Research and Management Services, Concord, Ontario, Ontario, to enter into agreement for the Ontario Power Generation Inc., Used Dry Fuel Storage Facility, Environmental Assessment. THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the Corporation of the Municipality of Clarington and seal with the Corporation Seal, a contract between, IER Planning, Research and Management Services, Concord, Ontario, and said Corporation; and 2. THAT the contract attached hereto as Schedule "A" form part of this By-law. By-law read a first and second time this day of ,2002. By-law read a third time and finally passed this day of ,2002. John Mutton, Mayor Patti L. Barrie, Municipal Clerk 1227