HomeMy WebLinkAboutCOD-53-02
~ ~
Cl!Jlingron
REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Report #:
November 18, 2002 0_
COD-53-02 File #-f.-{).0
6ff1-6'6~~
By-law # .Pw - /1:7
Date:
Subject:
RINK BOARD SIGNS
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-53-02 be received;
2. THAT the agreement with Futuresign Multimedia Displays Inc., Aurora, Ontario, to
provide the marketing, sale of space and the production of Rink Boards at the Garnet B.
Rickard Complex, Darlington Arena and South Courtice Arena be extended for an
additional three (3) year term to commence September 1, 2003.
3. THAT the attached By-law marked Schedule "AU authorizing the Mayor and the Clerk to
execute the necessary agreement be approved; and
4. THAT the funds received be credited to the Community Service Advertising Fees
Revenue Account # 6400-00102-0000, FORTHWITH.
~
Reviewed bYO~ ~~
Franklin Wu,
Chief Administrative Officer
seph Caruana,
irector of Community Services
MM\JC\LAB\km
1201
"Ij
. REPORT NO.: COD.53-G2
PAGE 2
BACKGROUND AND COMMENT
A Request was publicly advertised for the marketing, sale of space and the production of Rink
Boards as required by the Community Services Department in June of 2000.
Subsequently, only two proposals were submitted resulting in a contract award to Futuresign
Multimedia Displays Inc.,
The proposal received by Futuresign Multimedia Displays Inc., at the time resulted in the
highest overall revenue to the Municipality and was approximately 100 and twenty percent
(120%) higher than that of the second bidder.
The subject firm have provided satisfactory service for the Municipality throughout the term of
the contract and have proposed a three year extension to the initial term which expires August
31, 2003. As advertising must be sold in advance of each ice season, it is necessary to extend
the contract now in order to ensure there is no gap in the revenues received. Staff in co-
operation with Futuresign Multimedia Displays Inc. have negotiated a proposed agreement
increasing the guaranteed revenue to the Municipality over the three year term from $32,950.00
to $64,000.00 payable in yearly instalments of $16,000.00 September 1,2003, $24,000.00 in
2004 and $24,000.00 in the year 2005.
As the sale of advertising for 2003 would commence immediately, a forthwith approval is
requested.
For the information of Council attached is a copy of the proposed agreement marked Schedule
"C".
After further review and analysis of the proposals by Purchasing and Community Services, it
was mutually agreed that the proposal from Futuresign Multimedia Displays Inc., Aurora,
Ontario, be accepted and that the monies received be credited to the Community Services
Advertising Fees Revenue Account # 6400-00102-0000.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1 C 3A6 T(905)623-3379 F (905)623-4169
1202
~
Schedule "An
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW 2002-
Being a By-law to authorize a contract between the
Corporation of the Municipality of Clarington and Futuresign
Multimedia Displays Inc, Aurora, Ontario, in respect of the
Marketing, Sale of Space and Production of Rink Board Signs
for the Garnet B. Rickard Complex, Darlington Arena and
South Courtice Arena.
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS
FOLLOWS:
1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the
Corporation of the Municipality of Clarington with the Corporation Seal, a contract
between, Futuresign Multimedia Displays Inc, Aurora, Ontario, and said
Corporation; and
2. THAT the contract attached hereto as Schedule "A" form part of this By-law.
By-law read a first and second time this day of
,2002.
By-law read a third time and finally passed this
day of
,2002.
John Mutton, Mayor
Patti L. Barrie, Municipal Clerk
1203