HomeMy WebLinkAboutCOD-052-02
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REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Report #: COD-052-02
File#H.OU
611l-1X -())--
By-law # f-.COJ.. -1710 '
Date: November 4th, 2002
Subject:
CL2002-30, SPLASH PAD RENOVATIONS, ORONO PARK
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-052-02 be received;
2. THAT Jeffrey G. Wallan's Contruction Ltd., Brighton, Ontario with a total bid in the
amount of $ 47,133.50 (Including G.S.T.), being the lowest responsible bidder meeting
all terms, conditions, and specifications ofTender CL2002-30, be awarded the contract
for the Splash Pad Renovations, Orono Park;
3. THAT the funds required in the amount of $30,000.00 be drawn from the Engineering
Capital Account # 7603-00100~0516;
4. THAT the additional funds in the amount of $27,000.00 ($47,133.50 less GST rebate,
plus design, plus contingency less $30,000.00 Budget Account # 7603-00100-0516) be
drawn from the Public Works Parks Capital Reserve Fund and processed through
Account #7603-00100-0516; and
5. THAT the attached By-law marked Schedule "A" authorizing the Mayor and the Clerk to
execute the necessary agreement be approved; FORTHWITH.
Reviewed by: cJ
Franklin Wu,
Chief Administrative Officer
Submitted by
.S. Cannella, C.E.T.
Director of Engineering Services
MMILABIASClkm
1201
c
REPORT NO.: COD-52-G2
PAGE 2
BACKGROUND AND COMMENT
Tender specifications were provided by Totten Sims Hubicki Associates for the Splash Park
Renovations, Orono Park, within the Municipality of Clarington, as required by the Engineering
Department.
Tenders were advertised in local papers, as well as the Daily Commercial News. Subsequently,
tenders were received and tabulated as per Schedule "B" attached.
The total funds required, including a final design and tendering, contract administration, utility
relocations, contingency and net GST, is detailed in the letter from Totten Sims Hubicki, marked
Schedule "B" is estimated at $57,000.00.
Although the low bidder has previously performed work for the Municipality of Clarington, they
have also recently completed similar work for the City of Oshawa and City of Belleville.
A FORTHWITH APPROVAL is requested in order to allow the contractor to commence work
before the winter season.
The total funds required exceed the budget allocation of $30,000.00 as detailed in the 2002
Engineering Capital Budget, page 271, Account # 7603-00100-0516.
The high price submitted is attributed to the inability to access the site with heavy equipment.
The only construction access to the site is via a light vehicle bridge over the creek.
It is therefore recommended that the additional funds required in the amount of $27,000.00
($47,133.50 less GST rebate, plus design, plus contingency less $30,000.00 Budget Account #
7603-00100-0516) be drawn from the Public Works Parks Capital Reserve Fund and processed
through Account #7603-00100-0516.
The Director of Finance has reviewed the funding requirements and concurs with the
recommendation. Queries with respect to department needs, specifications, etc., should be
referred to the Director of Engineering Services.
1202
<
REPORT NO.: COD-52-o2
PAGE 3
After further review and analysis of the bids by the Engineering Department, Totten Sims
Hubicki and Purchasing, it was mutually agreed that the low bidder, Jeffrey G. Wallan's
Construction Ltd., Brighton, ON, be recommended for the contract for the Splash Pad
Renovations, Orono Park.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOW MANVILLE, ONTARIO L 1 C 3A6 T(905)623-3379 F (905)623-4169
12'03
'.
Schedule "A"
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW 2002-
Being a By-law to authorize a contract between the
Corporation of the Municipality of Clarington and Jeffrey G.
Wallan's Construction, Brighton, Ontario, to enter into
agreement for the Splash Pad Renovations, Orono Park.
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS
FOLLOWS:
1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the
Corporation of the Municipality of Clarington and seal with the Corporation Seal, a
contract between, Jeffrey G. Wallan's Construction, of Brighton, Ontario, and said
Corporation; and
2. THAT the contract attached hereto as Schedule "A" form part of this By-law.
By-law read a first and second time this day of
,2002.
By-law read a third time and finally passed this
day of
,2002.
John Mutton, Mayor
Patti L. Barrie, Municipal Clerk
1204
OCT-21-02 MON 11:14 AM TSH COBOURG
FAX NO,
p, 01
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II
TIM
SCHEDULE "B"
,/
engineers
architects
planners
40 Years
_~A..,!t"" I -.
Toncn Sims Hubicki ASSiocilltc:S
513 DIvision Street
Cobourg, Ontario, Canada K9A 5G6
1905) 372-2121 Fo>: 1905) 372.3621
E:-mail: cobaurg@tsfu:a www.lsh.ca
October 18 2002
Ms. Lou Ann Birkett, CPP, AMCT
Purchasing Manllger
Corporation of the Municipality of Clarington
40 Telnperance Street,
BOWMANVILLE, Ontario LIC 3A6
FAX: 905-623-3330
Dear Ms. Birkett:
Rc: Contract No. CL2002-30, Orono Splash Pad Renovations, Orono PlII'k
Municipality of Clarington
Tenders for the above project were opened at the Municipal Offices on Wednesday, October 9, 2002,
at 2:00 p.m. The bids received, inclusive of GST, are summarized as follows:
BIDDER
TOTALBID.
AMO'ONT
$47,133.50*
Jcffecy G. Wallans Construc[ion Ltd.
Briahton, ON
Caledon Contracting Ltd.
Bolton. ON
Ron Robinson Limi[ed
Dowmanville ON
$58,753.70
$66,452.56*
* Ex~nsion Error
The low bidder'. .ubmitted tender has been reviewed and is in order. Jeffrey G. WaIJans Construction
Ltd. has completed similar scale and larger scale projects for the City of Oshawa, Trent University and
the City of Belleville over the past few years that were comparable to the works required under this
contract. The references contacted stated that these works were completed with an acceptable level of
quality and workmanship.
Thc works includcd in this tender are required to replace the existing wading pool with a <pray pad to
provide a "wet park. environment consistent with the standards the Municipality is implementing in
olher parks. The total tender amount of $47,133.50 (inclusive of G.S.T.) i< higher than similar types
of woek previously undertaken by the Municipality. The higher price can be attributed to the location
12J5
'-
OCT 21 02 MON 11:14 AM TSH COBOURG
FAX NO.
p, 02
Corporation of the Municipality of CIA,tmglOn
October 18. 2002
SCHEDULE "B"
2
of the works which is in an area bounded by the Orono Creek and an inacccssible bank with the only
construction access being via a light vehicle bridge over Orono Creek. TIle inability to access tIle site
with heavy construction equipment is the major reason for the higher price.
The wodcs included in the Teuder were identified in the 2002 Capital Budget and Four Yeae Forecast.
$30.000 has been budgeted for this project. A cost apportionment is attached detailing the estimated
project costs based On the low bid submitted by Jeffrey G. Wallans Construction Limited. As the total
tcndcr amount, including associated design and administration costs, are $27,000 higher than what has
been budgeted it is recommended that:
· $57,000 be drawn from the previously budgeted Account # 7605-00100-0516. The $27,000
deficit will be financed from the P/W Parks Capital Reserve Fund.
As funding has been made available for the total project costs and based on the past experience of the
low bidder it is reeommcnded that Contract CL2002-30 be awarded to Jeffrey G. Wallans Construction
Limitcd for the total amount of $47,133.50 (incl. of a.S.T.).
Tender deposits may be returned to all contractors except the low and second low bidders.
Should you require any additional information, please contact the undersigned.
Yours truly,
~~
Ron Albright, P.Eng.
Project Engineer
RAlra
p:\li2-RO 179\/'Cjll'lrlfl\1l1aCr r.c::,(l('ltt.dl'lc
Enc!.
cc: Mr. A. S. Cannella, Municipality of Clarington (+ encl.)
Mr. P. Windolf, Municipality of Clarington (+ encl.)
Mrs. W. Chandler, Municipality of ClaTington (+ encl.)
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