HomeMy WebLinkAboutCOD-50-02
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REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Report #: COD-50-02
File#E$.OU-
CI;l-313-fJ ::2-
By-law #
Date: October 7th, 2002
Subject:
CL2002-31, One (1) 2003 Cab & Chassis, 16,000 GVW
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-50-02 be received;
2. THAT Wajax Industries Lid, Milton, Ontario with a total bid in the amount of $63,595.00
(Including taxes and trade-in), being the lowest responsible bidder meeting all terms,
conditions, and specifications of Tender CL2002-31, be awarded the contract to supply
One (1) 2003 Cab & Chassis, 16,000 GVW, as required by the Municipality of
Clarington, Operations Department, and
3. THAT the funds be provided from the 2002 Operations Vehicle 1 Heavy Equipment
Account # 7203-00000-0504.
Submitted by'
rie Marano, H.B.Sc., C.M.O.
Director of Corporate Services
ReviewedbQ ~~
Franklin Wu,
Chief Administrative Officer
Fr Horvath, RDMR, RRFA,
Director of Operations
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REPORT.: COD-50-02
PAGE 2
BACKGROUND AND COMMENT
Tenders were publicly advertised and invited for the supply and delivery of one (1) 2003, Cab
and Chassis, 16,000 GVW, as required by the Operations Department. Tenders were received
and tabulated as per Schedule "A" attached.
It is staff's opinion that the trade-in offered ($6,100.00) for the 1994, 15,000 GVW, Ford with
Fibreglass Utility Body, exceeds that which would be realized at the Regional Auction Sale and
iI's therefore recommended that it be accepted.
The required funds in the amount of $63,595.00 will be provided from the 2002 Operations -
Vehicles 1 Heavy Equipment Account # 7203-00000-0504. The total funds required for this
particular vehicle exceeds the $60,000.00 budget allocation as reflected on Page # 418 of the
2002 Capital Budget. There are sufficient funds remaining from Tender CL2002-5, One (1)
35,000 GVW Cab & Chassis, where a balance in the amount of $5,638.95 remains, of which
only $3,595.00 is required for this purchase.
For the information of Council, due to the dollar value and size of the vehicle required, leasing
would not be appropriate in this case. Leasing will be investigated as an option for any future
purchases of large equipment.
The Finance Director has reviewed the funding requirements and concurs with the
recommendation. Queries with respect to department needs, specifications, etc., should be
referred to the Director of Operations.
The subject firm has not previously provided service for the Municipality of Clarington, but have
provided satisfactory service for the City of Cambridge and the Region of Peel.
After further review and analysis of the bids by Operations and Purchasing, it was mutually
agreed that Wajax Industries Limited, Milton, Ontario, be recommended for the contract to
supply and deliver one (1) 2003 Cab & Chassis, 16,000 GVW, to the Municipality of Clarington,
as required by the Operations Department.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1 C 3A6 T(905)623-3379 F (905)623-4169
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