HomeMy WebLinkAboutCOD-47-02
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REPORT
CORPORATE SERVICES DEPARTMENT
Meeting~
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: October 7th, 2002
Report #: COD-47-02 File #.m7
tP'1I1- 3rtJ-o?-
By-law #
Subject:
DONATION OF PRINTER CARTRIDGES AND SURPLUS COMPUTERS
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-47-02 be received;
2. THAT the Municipality of Clarington participate in the John M. James Public School
Project for the recycling of printer cartridges;
3. THAT should other charitable, non profit associations approach the Municipality with
similar requests for recycling of printer cartridges that they be included on a rotating
basis;
4. THAT the Municipality of Clarington participate in the Computers for Schools Program;
5. THAT the donation be designated initially for schools within the Municipality of
Clarington should there be a need;
6. THAT prior to the donation of the surplus computers, the Municipality of C1arington Hall
Boards be offered the opportunity to obtain a computer if required for Hall Board use;
and
7. THAT the Purchasing Manager be authorized to dispose of surplus equipment and
materials in this manner on an ongoing basis where appropriate.
Submitted by:
arie Marano, H.B.Sc., C.M.O.
Director of Corporate Services
Reviewed bY\.J ~-.:... ~
Franklin Wu,
Chief Administrative Officer
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REPORT NO.: COD-47-l12
PAGE 2
BACKGROUND AND COMMENT
In accordance with the existing Purchasing By-law 94-129, the Purchasing Manager has the
authority to dispose of surplus equipment where appropriate. However, as in this case the
disposal is actually a donation and it is appropriate to seek Council approval.
1. Donation of Printer Cartridaes:
Currently the Municipality of Clarington disposes of printer toner cartridges to various suppliers
who pick them up at no charge with no revenue being generated for the Municipality.
A request was received from John M. James Public School in Bowmanville for the Municipality
to participate with them and a number of other elementary schools to educate and increase
awareness on the problem of Printer Cartridge Waste. (See Schedule "Pt) attached.
The schools have partnered with a Company called Planet Earth Cartridge Recycling. Under
this program, the school would be responsible for picking-up the cartridges from the
Municipality, preparing them for recycling and shipping them to Planet Earth Cartridge
Recycling, who in tum pays the school for their efforts. This program assists the schools in
earning much needed funds. The City of Pickering and The Town of Whitby are participating in
this program already.
It is further recommended that should other non-charitable, non profit associations approach the
Municipality with similar requests, that they be included on a rotating basis.
2. Donation of Surolus Comouters
Recently, the Municipality entered into a lease agreement for the replacement of approximately
100 computers to replace existing outdated technology.
In the past, surplus computers have been sold via the Regional Auction Sale as well as the
Public Tender process. In both cases, the revenue generated was minimal.
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REPORT NO.: COD-47-02
PAGE 3
In addition, surplus computer monitors have been offered for sale to staff, however, the revenue
received was minimal and the administrative staff time to conduct the sale was excessive. As
the Municipality currently supports an employee's computer purchase plan, it is felt that offering
the computers for sale to staff is not the best alternative due to the logistics of conducting the
sale, warranty and service issues and the staff time involved in co-ordinating.
The computers for school programs accepts donations of used computers for distribution to
schools in need. In addition, the Municipality of Clarington is able to specify in their donation,
that the computers be given to schools within the Municipality of Clarington as a first priority
should there be a need.
Prior to the donation of any surplus computers it is recommended that the Municipality of
Clarington Hall Boards be offered the opportunity to obtain a computer if is required for Hall
Board Use. If approved, this offer would be made to the Hall Boards at a meeting scheduled
with Municipality of Clarington Staff on October 10, 2002.
Summarv
Both of these programs provide the Municipality of Clarington an opportunity to assist schools
within the Municipality of Clarington. It is therefore further recommended that the Purchasing
Manager be authorized to dispose of surplus equipment and materials in this manner on an
ongoing basis where appropriate. All agreements for donations will include ensuring the
Municipality of Clarington is relieved of any warranty problems, Liability Insurance or WSIB
Claims and Health and Safety concerns.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 F (905)623-4169
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