HomeMy WebLinkAboutCOD-46-02
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REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Report #: COD-46-02
File# ArOtt
GIIl-3gc( -():;l
By-law #l(X);L.-//;O
y
Date: October 7th, 2002
Subject:
Tender CL2002-34, Reconstruction of Prestonvale Road
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-46-02 be received;
2. THAT Cobourg Development Services Ltd, Cobourg, Ontario with a total bid in the
amount of $1 ,665,276.74 (Including G.S.T.), being the lowest responsible bidder
meeting all terms, conditions, and specifications of Tender CL2002-34, be awarded the
contract for the Reconstruction of Prestonvale Road, as required by the Engineering
Department;
3. THAT the total funds required in the amount of $1,468,000.00 ($1,665,276.74 less
Region of Durham portion, plus design, administration, utility relocations, contingency
and net G.S.T.) be drawn from the Engineering Capital Account # 7205-02008-0261;
and
4. THAT the attached By-law marked Schedule "An authorizing the Mayor and the Clerk to
execute the necessary agreement be approved.
Submitted by:
arie Marano, H.B.Sc., C.M.O.
Dd?T~
A.S. Cannella, C.E.T.
Director of Engineering Services
Reviewed by: O'~...:...-~
Franklin Wu,
Chief Administrative Officer
1206
MMIASC\LAB\km
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REPORT NO.: COD-46-02
PAGE 2
BACKGROUND AND COMMENT
Tender specifications were provided by SRM Associates for the Reconstruction of Prestonvale
Road, as required by the Engineering Department.
Tenders were advertised in local papers, as well as the Daily Commercial News. Subsequently,
tenders were received and tabulated as per Schedule "B" attached.
The total price cost, including a final design and tendering, contract administration, utility
relocations, contingency and G.S.T., less ~he Region of Durham portion, is as detailed in the
letter from SRM Associates, marked Schedure "B" is estimated at $1,468,000.00.
Included in the total tendered price is work to be completed on behalf of the Region of Durham,
for which they will be invoiced separately.
It is recommended that the required funds be drawn from the Engineering Capital Budget
Account # 7205-02008-0261 as reflected on page 246 of the 2002 Capital Budget.
Although the low bidder has not previously performed work for the Municipality of Clarington,
they have recently completed similar work for the Town of Whitby, City of Peterborough and City
of Quinte West.
The Director of Finance has reviewed the funding requirements and concurs with the
recommendation. Queries with respect to department needs, specifications, etc., should be
referred to the Director of Engineering Services.
After further review and analysis of the bids by the Engineering Department, SRM Associates
and Purchasing, it was mutually agreed that the low bidder, Cobourg Development Services
Lid, of Cobourg, Ontario, be recommended for the contract for the Reconstruction of
Prestonvale Road.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1 C 3A6 T(905)623-3379 F (905)623-4169
1207
. -.--'
SCHEDULE "A"
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW 2002-
Being a By-law to authorize a contract between the
Corporation of the Municipality of Clarington and Cobourg
Development Services Ltd, Cobourg, Ontario, to enter into
agreement for the Reconstruction of Prestonvale Road.
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS
FOLLOWS:
1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the
Corporation of the Municipality of Clarington and seal with the Corporation Seal, a
contract between Cobourg Development Services Ltd, Cobourg, Ontario, and said
Corporation; and
2. THAT the contract attached hereto as Schedule "A" form part of this By-law.
By-law read a first and second time this day of
,2002.
By-law read a third time and finally passed this day of
,2002.
John Mutton, Mayor
Patti L. Barrie, Municipal Clerk
1208
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land Development Engineering
Land Development Planning
Municipal Engineering Services
Transportation & Transit Planning
Utility Infrastructure Design
Water Resources Engineering
SCHEDULE "B"
S~M b.SSOCIb.TES
f1 J7JemberoPThe SemasIJrau{)lnc
September 23, 2002
110 Scotia Court
Unit 41
Whitby, ON
L1N 8Y)
T. 905. 686.6402
F .90H3n877
srmassociates.org
FACSIMILE AND DELIVERY
The Corporation of the Municipality of ClaringtQn
40 Temperance Street
Bowmanville, Ontario
L 1C 3A6
Attention:
Ms. Lou Ann Birkett, C.P.P., A.~ .-'--
Purchasing Manager
Dear Madam:
Re: Tender Closing
Reconstruction of Prestonvale Road
Municipality of Clarington Contract CL2002-34
Our Proiect No. 01261/ 02056
Tender submissions for the above noted project were received and opened on
Friday, September 6, 2002 at 2:00 p.m. The following is a summary, excluding
Contingency Items and G.ST, of the six (6) tenders received. Arithmetic and /
or extension errors have been made as noted below.
Tenderer
Total Tendered Amount
(Excluding G.S.T.)
1. Cobourg Development Services Lid.
2. Miwell Construction Lid.
3. Hard-Co Construction Lid.
4. B.N. Fenton Construction Lid.
5. Ron Robinson Lid.
6. Elirpa Construction and Materials
* Error in Calculation
** Error in Extension
$1,556,333.40 *
$1,579,439.43
$1,581,144.56 **
$1,663,991.10 *
$1,708,499.08
$1,764,600.46
The six (6) tender submissions have been examined and found to be complete
and in compliance with the general tender requirements.
Furthermore, we have analyzed the unit prices on the three (3) lowest tenders
and a copy of our summary comparing the three (3) low tenders is attached for
your information.
We have concluded our tender analysis of the three lowest tenders for Contract
CL2002-34 and provide the following comments.
The Engineer's Estimate for the tendered work, (including Addendum revisions
and excluding Contingency items and G.S.T.), was $1,863,129.25. In
comparison to the Engineer's Estimate, the lowest tender represents a decrease
of $306,795.85 or approximately 16.5%.
1209
SCHEDULE "B"
//;fA.
................
.... --
.... - ....
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Ms. Lou Ann Birkett, C.P.P., A.M.C.T., Purchasing Manager
The Corporation of the Municipality of Clarington
September 23, 2002
Page 2
When comparing Cobourg Development Services Lld.'s submission to that of
the second lowest bidder, Miwell Constrction Lid., there is a $23,106.03 or
approximately 1.5% reduction in the overall tender price, exclusive of
contingencies and G.S.T.
We have reviewed Cobourg Development Services Lld.'s tendered unit rates
and they appear to be reasonable and balanced. Also, we are familiar with past
work completed by Cobourg Development Services Lid. and believe that they
are capable of fulfilling the requirements of Contract CL2002-34.
The contract is open for acceptance for a period of ninety (90) days following the
tender closing date of September 6, 2002. The contract work is scheduled for
completion within twenty (20) weeks after the date of Official Notification to
Commence.
Based upon the lowest tender received, that of Cobourg Development Services
Lid., the apportionment of Estimated Project Costs is appended as Attachment
NO.1.
The Municipality of Clarington's cost of the Contract (Account No. 7205-02008-
0261), including a contingency allowance, is under budget by approximately
$54,600.00.
With regard to the above information, we therefore recommend acceptance of
the low tender and award of the contract to Cobourg Development Services Lid.
subject to the requisite approvals.
Trusting the above is to your satisfaction.
Yours truiy,
SRM ASSOCIATES
~
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j .~..I,'J/_'.:V (_,
Darrell' ~ P.Eng.
Manager, Municipal Projects
Ben Davies, B.Sc.Eng.
Contracts Administrator
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Encl.
cc: Municipality of Clarington, Attn: Mr. A. Cannella
Region of Durham, Attn: Mr. P. Gillespie
Mr. G. Chartier
Totten Sims Hubicki, Attn: Mr. W. McCrae
SRM Associates, Attn: Mr. R. Weldon
1210
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Schedule "6"
ATTACHMENT NO.1
APPORTIONMENT OF ESTIMATED PROJECT COSTS
PRESTONV ALE ROAD RECONSTRUCTION
Approximately 40m south of Glenabbey Road to approximately 700m south of Bloor street (Regional Road 22), Courtice
MUNICIPALITY OF CLARINGTON CONTRACT CL2002-34
SECTION
7205-02008-0261
,:.;.;-:.,.,-;.;.;.:.,.:.,.:.;.,.,.:-,-,-:-,-:-:-:.:.:.:.:.:.:.:.,,:.:-:-:.:.:-:-;.;
)i!l$.AJ:tIN~tlllNi i ii.....~~IIllNn.)I
1. GRADING, DRAINAGE, GRANULAR
BASE, HOT MIX PAVING...
$1,070,312.40
$1,009,216.40
$57,808.00
$3,288.00
3. WATERMAIN
$268,708.00
$157,313.00
$60,000.00
$40,599.42
$268,708.00
$157,313.00
$19,400.58
2. SANITARY SEWERS
4. GENERAL ITEMS
SUBTOTAL CONSTRUCTION $1 556 333.40 $1 049 815.82 $503 229.58 $3.288.00
ADD: ENGINEERING (incl. Disb.)
(i) DESIGN & TENDER (to Sept. 28/02) $54,300.00 $54,300.00
(ii) CONTRACT ADMIN. $166,500.00 $112,663.38 $53,836.62
(iii) TRAFFIC & GEOTECHNICAL
REPORTS $37,950.00 $37,950.00
ADD: UTILITY RELOCNS (Estimated incl. Disb.) $115,347.00 $112,397.00 $2,950.00
$1 930430.40 1 367 126.20 $560 016.20 $3 288.00
NET G.S.T. (3% excl. Cant.) $57,912.92 $41,013.79 $16,800.49 $98.64
ADD: CONTINGENCY (incl. G.S.T.) $91,156.68 $59,860.01 $31,183.31 $113.36
TOTAL ESTIMATED PROJECT COSTS $2,079,500.00 $1,468,000.00 $608,000.00 $3,500.00
"NOTE: 1. General Items pro-rated based on construction costs from Low Bid.
2. Contract administration cost estimated based on Low Bid & includes Geotechnical material testing during construction.
3. Sub-consultantfee estimate reflects "design" components.
4. Utility relocation estimates: Bell - $25,347: Hydro One - $90,000.
5. GST is not included in the subconsuKant, utility relocation and engineering amounts.
Low Bid CA
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