HomeMy WebLinkAboutCOD-45-02
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REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Report #:
COD-45-02
File # fit !Jd
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By-law #;ltJrJd.. -/5'1
Date:
October 7,2002
Subject:
RFP 2002-8,
BROOKHiLL NEIGHBOURHOOD SUBWATERSHED STUDY
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the foliowing:
1. THAT Report COD-45-02 be received;
2. THAT Aquafor Beech Limited, Brampton, Ontario with a total bid in the amount of
$90,950.00 <including GST and disbursements), being the lowest most responsible
bidder meeting all terms, conditions and specifications of Request for Proposal RFP
2002-8, be awarded the contract for the consulting services for the Brookhill
Neighbourhood Subwatershed Study, as required by the Planning Services Department;
3. THAT the total funds required be drawn from account #2015-00028-0000; and
4. THAT the attached By-law, marked Schedule "B" authorizing the Mayor and Clerk to
execute the agreement be approved; FORTHWITH.
BACKGROUND AND
ENT
Submitted by:
Reviewed by:
Ot~-=~
Franklin Wu,
Chief Administrative Officer
d J. Crome, M.C.I.P., R.P.P.
Director of Planning Services
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120 I
REPORT NO.: COD-45-02
PAGE 2
BACKGROUND AND COMMENT
A Request for Proposal was issued with twelve (12) firms being invited to submit on providing
Consulting Services for the Brookhill Neighbourhood Subwatershed Study. Subsequently, six
(6) proposals were submitted and tabulated as per Schedule "A" attached.
A committee comprised of representatives from Planning Services, Engineering Services,
Purchasing, and the Central Lake Ontario Conservation Authority, reviewed each of the
submissions.
As stipulated in the proposal documents, proponents were evaluated based on the following
criteria:
. Previous subwatershed study experience
. Consultants ability and capacity to perform work
. Time line suitability
. Approach to methodology of project
. Key personnel
. Ability to communicate
. Working knowledge in Clarington/Region of Durham
. Overall impression
. Proposed fees and hourly rates
. Financial status.
As per the Request for Proposal document, the consultant selection would be made on the
basis of written proposals and a potential interview. Based on the above evaluation criteria, the
committee unanimously agreed on one (1) proponent, Aquafor Beech Limited, Brampton,
Ontario. Their overall evaluation provided scoring which clearly illustrated their unparalleled
ability to fulfill all requirements as outlined in the proposal document.
Furthermore, Aquafor Beech Limited is prequalified as a Consultant on the Environmental
Impact Study Roster for the Planning Services Department, for conducting Environmental
Impact Studies. Although they are on the roster, these considerations were not taken into any
bearing in the evaluation of the proposals.
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REPORT NO.: COD-45-02
PAGE 3
Consequently, due to the above rationale, the evaluation committee strongly believes they have
justified that the interview process was not required.
After further review of the bids by the committee, it was mutually agreed that the bid from
Aquafor Beech Limited, Brampton, Ontario, with a total bid in the amount of $90,950.00
(including GST and disbursements), being the lowest most responsible bidder meeting all terms,
conditions and specifications of Request for Proposal RFP 2002-8, be awarded the contract for
the consulting services for the Brookhill Neighbourhood Subwatershed Study, as required by the
Planning Services Department. As timing is of the essence for the commencement of this
project, a FORTHWITH approval is requested.
The total funds required will be drawn from Account #2015-00028-0000, and are 100%
recoverable by the Municipality through local developers. Letters of Credit from developers are
held by the Municipality as guarantees for the Brookhill Neighbourhood Subwatershed Study.
The Director of Finance has reviewed the funding requirement and concurs with the
recommendation. Queries with respect to the department needs, specifications, etc., should be
referred to the Director of Planning Services.
The subject firm have previously performed satisfactorily for the Municipality of Clarington.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 F (905)623-3330
. 1203
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Municipality of Clarington
SCHEDULE "A"
BID SUMMARY
RFP 2002-8
BROOKHILL NEIGHBOURHOOD
SUBWATERSHED STUDY
BIDDER ....... .... TO'l'Al....BIO.:AlInOONl" ..... ...:.
Aquafor Beech Limited $90,950.00
Brampton, ON
Philips Engineering Ltd. $99,796.17
Burlinaton, ON
Greenland International Consulting Inc. $126,639.85
Concord, ON
Niblett Environmental Associates Inc. $128,218.10
Bethanv, ON
Marshall, Macklin, Monaghan $142,027.52
Thornhill, ON
Dillon Consulting Ltd. $148,055.90
Toronto, ON
. Note, all of above prices include GST
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Schedule "B"
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW 2002-
Being a By-law to authorize a contract between the
Corporation of the Municipality of Clarington and Aquafor
Beech Limited, Brampton, Ontario, to enter into agreement for
the Brookhill Neighbourhood Subwatershed Study.
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS
FOLLOWS:
1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the
Corporation of the Municipality of Clarington and seal with the Corporation Seal, a
contract between, Aquafor Beech Limited, Brampton" Ontario, and said
Corporation; and
2. THAT the contract attached hereto as Schedule "A" form part of this By-law.
By-law read a first and second time this day of
,2002.
By-law read a third time and finally passed this
day of
,2002.
John Mutton, Mayor
Patti L. Barrie, Municipal Clerk
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