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REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Report #: COD-44-02
File # (11.0U
(;1/1- 3bY--D'J-
Date: September 23, 2002
By-law #
Subject:
RFP 2002-7, RESCUE PUMPER
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-44-02 be received;
2. THAT Asphodel Fire Trucks Ltd., Norwood, Ontario with a revised total bid amount of
$354,422.11 (including GST), being the lowest most responsible bidder meeting all
terms, conditions and specifications of Request for Proposal RFP 2002-7, be awarded
the contract for the supply and delivery of one only Rescue Pumper as required by the
Municipality of Clarington Emergency Services Department; and
3. THAT the required funds be drawn from the 2002 Capital Budget Account # 7102-1-504.
ne Marano, H.B.Sc., C.M.O.
Di~ct~r of cor~te Services
0. () Q "f nC1'-cn
Michael Creighton, .M.CT., C.M.M.II
Director of Emergency Services I Fire Chief
Reviewed bYO ~-o.-.(Q~. ~
Franklin Wu,
Chief Administrative Officer
Submitted by:
MM\MC\LAB\km
1211
REPORT NO.: COD-44-G2
PAGE 2
BACKGROUND AND COMMENT
A Request for Proposal for a Rescue Pumper was issued and received as per Schedule "A"
attached.
A committee comprised of representatives from Emergency Services, Operations, the Fire
Fighters Local Union and Purchasing reviewed each of the submissions.
Upon review of the bids, it was revealed that the following did not meet the minimum
requirements requested.
Superior Emergency Vehicles Engine 330 HP 350 HP
Red Deer, Alberta Bids 1 and 2
Fort Garry Fire Trucks Engine 330 HP 350 HP
Winni e ,Minitoba
Advance Engineered Products Engine 330 HP 350 HP
Concord, ON Bid#2
Dependable Emergency Vehicles Engine 330 HP 350 HP
Bram on, ON Bid #1
Almonte Fire Trucks Ltd. Engine 330 HP 350 HP
Carleton, ON
Darch Fire Engine 330 HP 350 HP
A r, ON
The required funds will be drawn from Account # 7102-00001-0504 and are within the
$375,000.00 budget allocation as reflected on page 196 of the 2002 Capital Budget.
The specifications did provide for negotiation with the preferred bidder and as such a revised bid
was requested from Asphodel Fire Trucks Ltd., to include the replacement of some worn out
hurst tools and hose reels on the old pumper, as well as minor modifications to the new truck. A
revised bid in the amount of $354,422.11 was submitted.
After further review of the bids by the committee, it was mutually agreed that the bid from
Asphodel Fire Trucks Ltd., Norwood, Ontario in a revised amount of $354,422.11 be
recommended for the contract award to supply and deliver one (1) only Rescue Pumper and
that the trade-in offered in the amount of $20,000.00 be accepted. It is staff's opinion that the
trade-in exceeds any amount that would be realized at the Regional Auction Sale.
1212
REPORT NO.: COD-44..o2
PAGE 3
The Director of Finance has reviewed the funding requirement and concurs with the
recommendation. Queries with respect to the department needs, specifications, etc., should be
referred to the Director of Emergency Services.
Although the subject firm have not previously supplied to the Municipality of Clarington, they
have provided satisfactory service to Dashwood Fire Department, Township of Rideau Lakes
Fire Department and South Huron Fire Department.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 F (905)623-4169
1213
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