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HomeMy WebLinkAbout2015-11-30General Government Committee Minutes November 30, 2015 Minutes of a meeting of the General Government Committee held on Monday, November 30, 2015 at 9:30 AM in the Council Chambers. Present Were: Mayor A. Foster, Councillor S. Cooke, Councillor R. Hooper, Councillor J. Neal, Councillor W. Partner, Councillor C. Traill, Councillor W. Woo Staff Present: F. Wu, A. Allison, T. Cannella, J. Caruana, F. Horvath, M. Marano, N. Taylor, G. Weir, A. Greentree, M. Chambers 1 Call to Order Mayor Foster called the meeting to order at 9:30 AM. 2 New Business – Introduction Councillor Neal added a new business item regarding Clarington representation on Durham Region Council to the New Business – Consideration section of the agenda. Councillor Cooke added a new business item regarding the Energy from Waste Facility Environmental Monitoring Program to the New Business – Consideration section of the agenda. 3 Adopt the Agenda Resolution #GG-123-15 Moved by Councillor Cooke, seconded by Councillor Neal That the Agenda for the General Government Committee meeting of November 30, 2015 be adopted as presented, with the following items being added to the “New Business – Consideration” section of the Agenda:  Clarington Representation on Durham Region Council  Energy from Waste Facility Environmental Monitoring Program Carried 4 Disclosures of Pecuniary Interest Councillor Neal declared a pecuniary interest in Communication Item 8.8, regarding Autism Home Base Durham – Thank You for Community Grant. Mayor Foster declared a pecuniary interest in Report CSD-015-15 regarding the Sponsorship Requests for Bowmanville Figure Skating Club, Clarington Zone Hockey Association, Newcastle Santa Claus Parade, Tyrone Community Centre and the Orono Santa Claus Parade. - 1 - General Government Committee Minutes November 30, 2015 Later in the meeting, Councillor Partner declared a pecuniary interest in Report CSD-015-15 regarding Sponsorship Requests for Bowmanville Figure Skating Club, Clarington Zone Hockey Association, Newcastle Santa Claus Parade, Tyrone Community Centre and the Orono Santa Claus Parade. 5 Announcements Members of Council announced upcoming community events and matters of community interest. 6 Adoption of Minutes of Previous Meeting Resolution #GG-124-15 Moved by Councillor Woo, seconded by Councillor Partner That the minutes of the regular meeting of the General Government Committee meeting held on November 9, 2015 and a special meeting held on November 24, 2015, be approved. Carried 7 Delegations 7.1 Brad Carter, Acting Planning Manager and Bill McLean, Board Member, Durham Regional Police Services, Regarding Community Safety and Policing in Durham Region - 2017-19 Business Plan Bill McLean, Board Member, and Brad Carter, Acting Planning Manager, Durham Regional Police Services were present regarding Community Safety and Policing in Durham Region -2017-19 Business Plan. Mr. McLean introduced the members of the Board and the Durham Regional Police Services that were present in the audience. They made a verbal presentation to accompany an electronic presentation. He advised the Committee that the purpose of the delegation is to seek the input of the Council of the Municipality of Clarington on the Business Plan. Mr. McLean added that they have spoken to every Council in the Region of Durham to determine areas of focus for the Strategic Plan. Mr. Carter explained the process and the objectives of the Business Plan. He reviewed the current environment which included a decrease in crime, an increase of the complexity of crimes, and an increase in the costs of complexity of policing. Mr. Carter summarized the current business plan provided an overview of the four priorities of the plan. He highlighted the groundwork for the 2017-19 Business Plan and noted it will be based on input from the community. - 2 - General Government Committee Minutes November 30, 2015 Resolution #GG-125-15 Moved by Councillor Hooper, seconded by Councillor Neal That the Rules of Procedure be suspended to allow the delegation of Brad Carter and Bill McLean to be extended for an additional two minutes. Carried Mr. Carter concluded by asking Members of Committee what should be Clarington’s top policing priorities would be for enhancing community safety in Durham Region. He added that they are available to answer any questions from the Committee, asked them to encourage members of public to take the Public Opinion Survey, and that the link be added to municipal website. Resolution #GG-126-15 Moved by Councillor Hooper, seconded by Councillor Partner That the delegation of Bill McLean, Board Member, and Brad Carter, Acting Planning Manager, Durham Regional Police Services (DRPS), be received with thanks; and That the link to the DRPS Public Opinion Survey be forwarded to Corporate Communications to be added the municipal website. Carried 8 Communications - Receive for Information 8.1 Minutes of the Central Lake Ontario Conservation Authority dated November 17, 2015 8.2 Minutes of the Kawartha Conservation Authority dated September 23, 2015 8.3 Minutes of the Newcastle Village Community Hall Board dated September 15, 2015 8.4 Minutes of the Ganaraska Region Conservation Authority dated October 15, 2015 8.5 Melodee Smart, Administrative Assistant, Works Department, Regional Municipality of Durham – Durham/York Energy From Waste Project (MOE File No.: EA-08-02) (2015 Compliance Monitoring Report) 8.6 Debi A. Wilcox, Regional Clerk/Director of Legislative Services, Regional Municipality of Durham – Region of Durham’s Comments on the Conservation Authorities Act Discussion Paper - 3 - General Government Committee Minutes November 30, 2015 8.7 Debi A. Wilcox, Regional Clerk/Director of Legislative Services, Regional Municipality of Durham – Update Regarding Ontario’s Proposed Cap and Trade Program for Greenhouse Gas Emissions and Potential Impacts on the Solid Waste Management Sector 8.9 Linda Gasser – Durham Incinerator Emissions Exceedances, Delegation to Durham Region Council on November 4, 2015 8.10 Patrick Puccini, Senior Project Manager, AECOM – Notice of Study Completion and Transportation Environmental Study Report (TESR) Submission – Highway 401 from Brock Road to Courtice Road – Class Environmental Assessment and Preliminary Design Study, Ministry of Transportation 8.11 Rodney Fry, DCR Manager, Blackbird Constructors 407 General Partnership – Notice of Submission Highway 407 East Phase 2 Design and Construction Report #2 (DCR) 8.12 Melodee Smart, Administrative Assistant, Works Department, Regional Municipality of Durham – Durham/York Energy From Waste Project (MOE File No.: EA-08-02) (Inquiry and Contact Logs) 8.13 Melodee Smart, Administrative Assistant, Works Department, Regional Municipality of Durham – Durham/York Energy From Waste Project (MOE rd File No.: EA-08-02) (Ambient Air Quality 3 Quarterly Report) 8.14 Heather Brooks, Director Natural Heritage & Watershed Planning, Central Lake Ontario Conservation Authority – Central Lake Ontario Conservation Authority Board of Directors Staff Report #5326-15 and Resolution #119/15: Highway 418 – Resolution to the Change in Design of the Crossing of the Provincially Significant Harmony-Farewell Iroquois Beach Wetland Complex and Lake Iroquois 8.15 Ross Nichols, Fire Marshal and Chief, Emergency Management, Ministry of Community Safety and Correctional Services, Office of the Fire Marshal and Emergency Management – Syrian Refugee Crisis 8.16 Kathryn Shaver, Vice-President, AMP Engagement and Site Selection, Nuclear Waste Management Organization – “Implementing Adaptive Phased Management 2016-2020 – Draft for Public Review” - 4 - General Government Committee ClarjiwwnMinutes November 30, 2015 Resolution #GG-127-15 Moved by Councillor Woo, seconded by Councillor Traill That the Communication Items 8.1 to 8.16 be received for information, with the exception of Correspondence Item 8.8 Carried 8.8 Judy Mead, President, Autism Home Base Durham — Thank You for Community Grant Councillor Neal declared a pecuniary interest in Communication Item 8.8, regarding Autism Home Base Durham —Thank You for Community Grant, as he is a Director. Councillor Neal left the room and refrained from discussion and voting on this matter. Resolution #GG-128-15 Moved by Councillor Woo, seconded by Councillor Hooper That the Communication Items 8.8 regarding Autism Home Base Durham —Thank You for Community Grant, be received for information. Carried Councillor Neal returned to the meeting. 9 Communications — Direction 9.1 Sean Derouin, Project Manager, Ministry of Transportation —Application for Noise By-law 2007-071 Exemption for MTO WP 4117-12-00 Resolution #GG-129-15 Moved by Councillor Woo, seconded by Councillor Neal That the exemption request by the Ministry of Transportation —Application for Noise By-law 2007-071 Exemption for MTO WP 4117-12-00, be approved. Carried - 5 - I General Government Committee Minutes November 30, 2015 9.2 BGen (retd) The Honourable Mr. Justice D. Halikowski, Ontario Court of Justice – Sam Sharpe Courthouse – Regional Municipality of Durham Resolution #GG-130-15 Moved by Councillor Neal, seconded by Councillor Traill That the proposal to rename the “Durham Courthouse” (located at 150 Bond Street East, Oshawa, Ontario) to the “Lieutenant-Colonel Sam Sharpe Memorial Courthouse”, be endorsed by the Municipality of Clarington. Carried 9.3 Rosalie A. Evans, Solicitor-Clerk, Municipality of Neebing – Consultation on the Police Services Act Resolution #GG-131-15 Moved by Councillor Neal, seconded by Councillor Woo That the Communication Item 9.3 from Rosalie A. Evans, Solicitor-Clerk, Municipality of Neebing, regarding Consultation on the Police Services Act, be received for information. Carried 9.4 Debi A. Wilcox, Regional Clerk/Director of Legislative Services, Regional Municipality of Durham – Memorandum from Dr. Robert Kyle, Commissioner & Medical Officer of Health Dated October 15, 2015 Re: National Pharmacare Resolution #GG-132-15 Moved by Councillor Woo, seconded by Councillor Cooke That the following Town of Ajax resolution, endorsed by the Region of Durham, regarding national pharmacare, be endorsed by the Municipality of Clarington: Whereas the Town of Ajax has recognized and consistently demonstrated over the past years, its commitment to the importance of healthy citizens as the foundation of a healthy, engaged and economically vibrant community; and Whereas studies indicate that over 3 million Canadians, including many in our community, don’t take medicines prescribed by their doctors because they can’t afford them; and Whereas Canada is currently the only developed country with a publicly funded universal health insurance program that does not include prescription drug coverage; and, - 6 - General Government Committee Minutes November 30, 2015 Whereas studies show that adding a national pharmacare Program to our national health care system would lower costs to businesses by over $8 billion per year, providing Canadian companies competitive advantages in international trade; and Whereas recent research confirms that these gains can be achieved with little or no increase in public investment; and Whereas a national pharmacare program would support better quality, more evidence based prescribing, including reducing dangerous and inappropriate prescribing to Canadian seniors; and Whereas a national pharmacare program is sound policy, both economically and socially; and Whereas health and economic studies now show that such a policy would improve health in municipalities and give local businesses a competitive advantage in the global marketplace; Therefore be it resolved: That Council endorses the creation of a national pharmacare program as an extension of Canadian Medicare and urges the Federal Government to work with the Provinces to implement a national pharmacare program; Be it further resolved that Council calls on the Province of Ontario to work with other provinces and the Federal Government to develop and implement a national pharmacare program; and Be it further resolved that a copy of this resolution be sent to the Leaders of the Conservative, Liberal, and NDP Parties of Canada, Council of the Federation, Premier of Ontario, Minister of Health and Long-Term Care, Region of Durham, Durham MPP’s, Durham Municipalities, alPHa, the Federation of Canadian Municipalities and to the Association of Municipalities of Ontario. Carried 9.5 Jo-Anne McFarland, Clarington Polar Bear Swim Committee – Clarington Polar Bear Swim – January 1, 2016 Resolution #GG-133-15 That the request for Clarington Emergency Services, Fire Hall #2 to attend the Clarington Polar Bear Swim on January 1, 2016 in Newcastle, be approved. Carried - 7 - General Government Committee Minutes November 30, 2015 9.6 Rosario Marchese, Chairperson, Citizen’s Coalitions Against Privatization (CCAP) – Hydro One Not for Sale Campaign Resolution #GG-134-15 Moved by Councillor Neal, seconded by Councillor Partner That the Communication Item 9.6 from Rosario Marchese, Chairperson, Citizen’s Coalitions Against Privatization, regarding Hydro One Not for Sale Campaign, be received for information. Carried 9.7 Linda Gasser – Energy From Waste, Waste Management Advisory Committee (EFW-WMAC) Resolution #GG-135-15 Moved by Councillor Neal, seconded by Councillor Cooke That the Communication Item 9.7 from Linda Gasser regarding Energy from Waste- Waste Management Advisory Committee, be received for information. Carried 10 Presentations 10.1 Matthew Way and Jennifer Green, Region of Durham Health Department Regarding Mental Health Programming in the Region of Durham Matthew Way and Jennifer Green, Region of Durham Health Department were present regarding Mental Health Programming in the Region of Durham. They made a verbal presentation to accompany an electronic presentation and handouts. Ms. Green reviewed the definition of mental health and mental illness. She continued by highlighting statistics of mental illness in Canada, the Region of Durham and the Municipality of Clarington. Ms. Green provided an overview of the Population Mental Health Approach, which includes promoting mental health to everyone. Ms. Green continued by reviewing the Mental Health Continuum Diagram and outlined the four quadrants. She reviewed the Protective Factors and highlighted the steps that everyone can take daily to improve mental health. Mr. Way summarized the programs and services offered for various ages including prenatal to 0-6 years of age, school age children, youth, and adults. He provided an overview of the various health department resources and provided a link on their website. Mr. Way reviewed the handouts distributed which included managing work stress, resources for children and teens, positive discipline, connecting with your children at various ages, and resources for educators. He concluded by reviewing key partnerships in the community, highlighted key messages and offered to answer any questions from the Committee. - 8 - General Government Committee Minutes November 30, 2015 Resolution #GG-136-15 Moved by Councillor Neal, seconded by Councillor Hooper That the presentation of Matthew Way and Jennifer Green, Region of Durham Health Department Regarding Mental Health Programming in the Region of Durham, be received with thanks. Carried Recess Resolution #GG-137-15 Moved by Councillor Neal, seconded by Councillor Partner That the Committee recess for 10 minutes. Carried The meeting reconvened at 11:13 AM with Councillor Neal in the chair. 11 Engineering Services Department Resolution #GG-138-15 Moved by Councillor Hooper, seconded by Councillor Cooke That Reports EGD-021-15 and EGD-022-15, be approved as follows: 11.1 EGD-021-15 Bond Rosegarden Subdivision Phase 1, Bowmanville, Plan 40M-2337 ‘Certificate of Acceptance’ and ‘Assumption By-law’, Final Works Including Roads and Other Related Works That Report EGD-021-15 be received; That the Director of Engineering Services be authorized to issue a ‘Certificate of Acceptance’ for the Final Works, which includes final stage roads and other related Works, constructed within Plan 40M-2337; That Council approve the by-law attached to Report EGD-021-15, assuming certain streets within Plan 40M-2337 as public highways; and That all interested parties listed in Report EGD-021-15 be advised of Council’s decision. - 9 - General Government Committee Minutes November 30, 2015 11.2 EGD-022-15 Springfield Subdivision Phase 1, Courtice, Plan 40M-2426 ‘Certificate of Acceptance’ and ‘Assumption By-law’, Final Works Including Roads and Other Related Works That Report EGD-022-15 be received; That the Director of Engineering Services be authorized to issue a ‘Certificate of Acceptance’ for the Final Works, which includes final stage roads and other related Works, constructed within Plan 40M-2426; That Council approve the by-law attached to Report EGD-022-15, assuming certain streets within Plan 40M-2426 and adjacent Plan 40M-1669 as public highways; and That all interested parties listed in Report EGD-022-15 be advised of Council’s decision. Carried 12 Operations Department No Reports for this section of the Agenda. Councillor Cooke chaired this portion of the meeting. 13 Emergency and Fire Services Department 13.1 ESD-004-15 Amendment to Fees By-Law Schedule B Resolution #GG-139-15 Moved by Mayor Foster, seconded by Councillor Partner That Report ESD-004-15 be received; That the implementation of new service fees and an increase in fees addressed in Report ESD-004-15 be approved; and That the Fee By-Law Amendment, being a by-law to amend Schedule B of By-Law 2010-142 regarding the payment of fees for information and services provided by the Municipality of Clarington (Attachment 1 to Report ESD-004-15) be approved. Carried - 10 - General Government Committee Minutes November 30, 2015 Councillor Hooper chaired this portion of the meeting. 14 Community Services Department 14.1 CSD-015-15 Sponsorship Requests for Bowmanville Figure Skating Club, Clarington Zone Hockey Association, Newcastle Santa Claus Parade, Tyrone Community Centre and the Orono Santa Claus Parade Resolution #GG-140-15 Moved by Mayor Foster, seconded by Councillor Partner That Report CSD-015-15 be received; That Council consider the sponsorship requests submitted by the Clarington Zone Hockey Association, Newcastle Business Improvement Association (BIA), Tyrone Community Centre; and That all interested parties listed in Report CSD-015-15 and any delegations be advised of Council’s decision. Carried Mayor Foster declared a pecuniary interest in Report CSD-015-15, regarding Sponsorship Requests for Bowmanville Figure Skating Club, Clarington Zone Hockey Association, Newcastle Santa Claus Parade, Tyrone Community Centre and the Orono Santa Claus Parade, as his son is working on a contract for Skate Canada. Mayor Foster left the room and refrained from discussion and voting on this matter. Resolution #GG-141-15 Moved by Councillor Neal, seconded by Councillor Traill That the sponsorship request for the Bowmanville Figure Skating Club in the amount of $2500.00, be approved. Carried Mayor Foster returned to the meeting. Resolution #GG-142-15 Moved by Councillor Woo, seconded by Councillor Partner That the sponsorship request for the Clarington Zone Hockey Association in the amount of $1200.00, be approved. Carried - 11 - General Government Committee Minutes November 30, 2015 Resolution #GG-143-15 Moved by Mayor Foster, seconded by Councillor Woo That the sponsorship request for the Newcastle Business Improvement Association in the amount of $300.00, be approved. Carried Councillor Partner declared a pecuniary interest in Report CSD-015-15, regarding Sponsorship Requests for Bowmanville Figure Skating Club, Clarington Zone Hockey Association, Newcastle Santa Claus Parade, Tyrone Community Centre and the Orono Santa Claus Parade, as she is the Chair of the Orono Santa Claus Parade. Councillor Partner left the room and refrained from discussion and voting on this matter. Resolution #GG-144-15 Moved by Councillor Mayor Foster, seconded by Councillor Trail That the sponsorship request for the Tyrone Community Centre in the amount of $500.00, be approved; and That the sponsorship request for the Orono Downtown Business Improvement Association in the amount of $300.00, be approved. Carried Councillor Partner returned to the meeting. 14.2 CSD-016-15 Clarington Fitness Centre Renovation-Request for Additional Fees Resolution #GG-145-15 Moved by Mayor Foster, seconded by Councillor Cooke That Report CSD-016-15 be received; That Council approve the invoice for additional work by Barry Bryan Associates in the amount of $70,000; That the required funds be accessed from the Move Ontario Fund; and That all interested parties listed in Report CSD-016-15 and any delegations be advised of Council’s decision. Carried - 12 - General Government Committee Minutes November 30, 2015 Suspend the Rules Resolution #GG-146-15 Moved by Mayor Foster, seconded by Councillor Neal That the Rules of Procedure be suspended to allow the Committee to recess for lunch at 11:56 AM until 12:30 PM. Carried The meeting reconvened at 12:30 PM with Councillor Traill in the Chair. 15 Municipal Clerk’s Department 15.1 CLD-020-15 Parking Meters on Church Street Resolution #GG-147-15 Moved by Councillor Partner, seconded by Councillor Hooper That Report CLD-020-15 be received; That the extension of parking meters for Church Street, and Silver Street as shown in Attachment 2 to Report CLD-020-15 be approved; That the amendment to By-law 2014-059, referred to as Attachment 3 to Report CLD-020-15 be approved; and That all interested parties listed in Report CLD-020-15 and any delegations be advised of Council’s decision. Carried As Amended (See following motion) Resolution #GG-148-15 Moved by Mayor Foster, seconded by Councillor Neal That the foregoing Resolution #GG-147-15 be amended by adding the following after paragraph three: “That all interested parties listed in Report CLD-020-15, be notified of the Report prior to the December 14, 2015 Council Meeting.” The foregoing Resolution #GPA-147-15 was then put to a vote and carried as amended. - 13 - General Government Committee Minutes November 30, 2015 15.2 CLD-022-15 Appointment to the Clarington Museums and Archives Board Resolution #GG-149-15 Moved by Councillor Cooke, seconded by Mayor Foster That Report CLD-022-15 be received; That John Witheridge be thanked for his contribution to the Clarington Museums and Archives Board; and That the vote be conducted to appoint a citizen representative, from the Municipality of Clarington, to the Clarington Museums & Archives Board, in accordance with the Appointments to Boards and Committees Policy. Carried The following appointment was made in accordance with the voting process outlined in the Council Appointments to Boards and Committees Policy for the Clarington Museums and Archives Board for a term ending December 31, 2018 or until a successor is appointed:  Stephen Middleton 15.3 CLD-023-15 Appointment to the Ganaraska Forest Recreational User Committee Resolution #GG-150-15 Moved by Councillor Cooke, seconded by Councillor Partner That Report CLD-023-15 be received; That Sharon Foster be appointed to the Ganaraska Forest Recreational User Committee for a term ending December 31, 2016; and That all interested parties listed in Report CLD-023-15 be advised of Council’s decision. Carried 16 Corporate Services Department No Reports for this section of the Agenda. - 14 - General Government Committee Minutes November 30, 2015 17 Finance Department 17.1 FND-018-15 2016 Interim Tax Levy Resolution #GG-151-15 Moved by Councillor Woo, seconded by Councillor Partner That Report FND-018-15 be received; and That Council approve the interim rating by-law and authorize the Director of Finance/Treasurer to proceed with the production of the 2016 interim tax bills. Carried 18 Solicitors Department No Reports for this section of the Agenda. Clarington v Mian et al Closed Session Resolution #GG-152-15 Moved by Councillor Neal, seconded by Councillor Partner That, in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the meeting be closed for the purpose of discussing a matter that deals with advice that is subject to solicitor-client privilege, including communications necessary for that purpose. Carried Rise and Report The meeting resumed in open session at 12:58 PM with Mayor Foster in the Chair. Mayor Foster advised that one item was discussed in “closed” session in accordance with Section 239(2) of the Municipal Act, 2001 and no resolutions were passed. 19 Chief Administrative Office No Reports for this section of the Agenda. - 15 - General Government Committee Minutes November 30, 2015 20 New Business – Consideration 20.1 Clarington Representation on Durham Region Council Resolution #GG-153-15 Moved by Councillor Woo, seconded by Councillor Neal That Clarington advise the Region of Durham that: 1) Clarington, with the largest land area, is both an urban and rural municipality; 2) Clarington will not accept a reduction in its number of Regional representatives; 3) Clarington does not view the reduction of the size of Regional Council as a key priority; 4) Clarington does not support the Direct Election of Regional Councillors; and That this resolution be distributed to the Minister of Municipal Affairs and Housing, Durham Region MPP’s, the Region of Durham, the Regional Composition Review Committee, and the Durham Region area municipalities. Carried 20.2 EFW-ACC Monitoring Program Resolution #GG-154-15 Moved by Councillor Cooke, seconded by Councillor Woo That, to reaffirm that the existing Energy from Waste Facility Environmental Monitoring Program meets all regulatory requirements and exceeds Regional Council approved monitoring plans: a. The Regional Municipality of Durham undertake an additional stack test as early as possible in 2016; b. The third party, independent and impartial testing agent approved by the Commissioner of Works be retained to carry out an additional stack test; and c. An independent report of data collected and analysed be presented to the Regional Council and the Municipality of Clarington. Carried 21 Unfinished Business There were no items considered under this section of the Agenda. - 16 - General Government Committee ClaritwnMinutes November 30, 2015 22 Confidential Reports There were no items considered under this section of the Agenda. 23 Adjournment Resolution #GG-155-15 Moved by Councillor Partner, seconded by Councillor Hooper That the 7t'ng djourn at 1:17 PM. ' Carried Mayor Deputy Clerk - 17 -