HomeMy WebLinkAbout2015-11-30General Government Committee
Minutes
November 30, 2015
Minutes of a meeting of the General Government Committee held on Monday,
November 30, 2015 at 9:30 AM in the Council Chambers.
Present Were: Mayor A. Foster, Councillor S. Cooke, Councillor R. Hooper,
Councillor J. Neal, Councillor W. Partner, Councillor C. Traill, Councillor W. Woo
Staff Present: F. Wu, A. Allison, T. Cannella, J. Caruana, F. Horvath, M. Marano,
N. Taylor, G. Weir, A. Greentree, M. Chambers
1 Call to Order
Mayor Foster called the meeting to order at 9:30 AM.
2 New Business – Introduction
Councillor Neal added a new business item regarding Clarington representation on
Durham Region Council to the New Business – Consideration section of the agenda.
Councillor Cooke added a new business item regarding the Energy from Waste Facility
Environmental Monitoring Program to the New Business – Consideration section of the
agenda.
3 Adopt the Agenda
Resolution #GG-123-15
Moved by Councillor Cooke, seconded by Councillor Neal
That the Agenda for the General Government Committee meeting of November 30,
2015 be adopted as presented, with the following items being added to the “New
Business – Consideration” section of the Agenda:
Clarington Representation on Durham Region Council
Energy from Waste Facility Environmental Monitoring Program
Carried
4 Disclosures of Pecuniary Interest
Councillor Neal declared a pecuniary interest in Communication Item 8.8, regarding
Autism Home Base Durham – Thank You for Community Grant.
Mayor Foster declared a pecuniary interest in Report CSD-015-15 regarding the
Sponsorship Requests for Bowmanville Figure Skating Club, Clarington Zone Hockey
Association, Newcastle Santa Claus Parade, Tyrone Community Centre and the Orono
Santa Claus Parade.
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Minutes
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Later in the meeting, Councillor Partner declared a pecuniary interest in Report
CSD-015-15 regarding Sponsorship Requests for Bowmanville Figure Skating Club,
Clarington Zone Hockey Association, Newcastle Santa Claus Parade, Tyrone
Community Centre and the Orono Santa Claus Parade.
5 Announcements
Members of Council announced upcoming community events and matters of community
interest.
6 Adoption of Minutes of Previous Meeting
Resolution #GG-124-15
Moved by Councillor Woo, seconded by Councillor Partner
That the minutes of the regular meeting of the General Government Committee meeting
held on November 9, 2015 and a special meeting held on November 24, 2015, be
approved.
Carried
7 Delegations
7.1 Brad Carter, Acting Planning Manager and Bill McLean, Board Member,
Durham Regional Police Services, Regarding Community Safety and
Policing in Durham Region - 2017-19 Business Plan
Bill McLean, Board Member, and Brad Carter, Acting Planning Manager, Durham
Regional Police Services were present regarding Community Safety and Policing in
Durham Region -2017-19 Business Plan. Mr. McLean introduced the members of the
Board and the Durham Regional Police Services that were present in the audience.
They made a verbal presentation to accompany an electronic presentation. He advised
the Committee that the purpose of the delegation is to seek the input of the Council of
the Municipality of Clarington on the Business Plan. Mr. McLean added that they have
spoken to every Council in the Region of Durham to determine areas of focus for the
Strategic Plan. Mr. Carter explained the process and the objectives of the Business
Plan. He reviewed the current environment which included a decrease in crime, an
increase of the complexity of crimes, and an increase in the costs of complexity of
policing. Mr. Carter summarized the current business plan provided an overview of the
four priorities of the plan. He highlighted the groundwork for the 2017-19 Business Plan
and noted it will be based on input from the community.
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Resolution #GG-125-15
Moved by Councillor Hooper, seconded by Councillor Neal
That the Rules of Procedure be suspended to allow the delegation of Brad Carter and
Bill McLean to be extended for an additional two minutes.
Carried
Mr. Carter concluded by asking Members of Committee what should be Clarington’s top
policing priorities would be for enhancing community safety in Durham Region. He
added that they are available to answer any questions from the Committee, asked them
to encourage members of public to take the Public Opinion Survey, and that the link be
added to municipal website.
Resolution #GG-126-15
Moved by Councillor Hooper, seconded by Councillor Partner
That the delegation of Bill McLean, Board Member, and Brad Carter, Acting Planning
Manager, Durham Regional Police Services (DRPS), be received with thanks; and
That the link to the DRPS Public Opinion Survey be forwarded to Corporate
Communications to be added the municipal website.
Carried
8 Communications - Receive for Information
8.1 Minutes of the Central Lake Ontario Conservation Authority dated
November 17, 2015
8.2 Minutes of the Kawartha Conservation Authority dated September 23, 2015
8.3 Minutes of the Newcastle Village Community Hall Board dated
September 15, 2015
8.4 Minutes of the Ganaraska Region Conservation Authority dated
October 15, 2015
8.5 Melodee Smart, Administrative Assistant, Works Department, Regional
Municipality of Durham – Durham/York Energy From Waste Project (MOE
File No.: EA-08-02) (2015 Compliance Monitoring Report)
8.6 Debi A. Wilcox, Regional Clerk/Director of Legislative Services, Regional
Municipality of Durham – Region of Durham’s Comments on the
Conservation Authorities Act Discussion Paper
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8.7 Debi A. Wilcox, Regional Clerk/Director of Legislative Services, Regional
Municipality of Durham – Update Regarding Ontario’s Proposed Cap and
Trade Program for Greenhouse Gas Emissions and Potential Impacts on the
Solid Waste Management Sector
8.9 Linda Gasser – Durham Incinerator Emissions Exceedances, Delegation to
Durham Region Council on November 4, 2015
8.10 Patrick Puccini, Senior Project Manager, AECOM – Notice of Study
Completion and Transportation Environmental Study Report (TESR)
Submission – Highway 401 from Brock Road to Courtice Road – Class
Environmental Assessment and Preliminary Design Study, Ministry of
Transportation
8.11 Rodney Fry, DCR Manager, Blackbird Constructors 407 General Partnership
– Notice of Submission Highway 407 East Phase 2 Design and Construction
Report #2 (DCR)
8.12 Melodee Smart, Administrative Assistant, Works Department, Regional
Municipality of Durham – Durham/York Energy From Waste Project (MOE
File No.: EA-08-02) (Inquiry and Contact Logs)
8.13 Melodee Smart, Administrative Assistant, Works Department, Regional
Municipality of Durham – Durham/York Energy From Waste Project (MOE
rd
File No.: EA-08-02) (Ambient Air Quality 3 Quarterly Report)
8.14 Heather Brooks, Director Natural Heritage & Watershed Planning, Central
Lake Ontario Conservation Authority – Central Lake Ontario Conservation
Authority Board of Directors Staff Report #5326-15 and Resolution #119/15:
Highway 418 – Resolution to the Change in Design of the Crossing of the
Provincially Significant Harmony-Farewell Iroquois Beach Wetland Complex
and Lake Iroquois
8.15 Ross Nichols, Fire Marshal and Chief, Emergency Management, Ministry of
Community Safety and Correctional Services, Office of the Fire Marshal and
Emergency Management – Syrian Refugee Crisis
8.16 Kathryn Shaver, Vice-President, AMP Engagement and Site Selection,
Nuclear Waste Management Organization – “Implementing Adaptive Phased
Management 2016-2020 – Draft for Public Review”
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Resolution #GG-127-15
Moved by Councillor Woo, seconded by Councillor Traill
That the Communication Items 8.1 to 8.16 be received for information, with the
exception of Correspondence Item 8.8
Carried
8.8 Judy Mead, President, Autism Home Base Durham — Thank You for
Community Grant
Councillor Neal declared a pecuniary interest in Communication Item 8.8, regarding
Autism Home Base Durham —Thank You for Community Grant, as he is a Director.
Councillor Neal left the room and refrained from discussion and voting on this matter.
Resolution #GG-128-15
Moved by Councillor Woo, seconded by Councillor Hooper
That the Communication Items 8.8 regarding Autism Home Base Durham —Thank You
for Community Grant, be received for information.
Carried
Councillor Neal returned to the meeting.
9 Communications — Direction
9.1 Sean Derouin, Project Manager, Ministry of Transportation —Application for
Noise By-law 2007-071 Exemption for MTO WP 4117-12-00
Resolution #GG-129-15
Moved by Councillor Woo, seconded by Councillor Neal
That the exemption request by the Ministry of Transportation —Application for Noise
By-law 2007-071 Exemption for MTO WP 4117-12-00, be approved.
Carried
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9.2 BGen (retd) The Honourable Mr. Justice D. Halikowski, Ontario Court of
Justice – Sam Sharpe Courthouse – Regional Municipality of Durham
Resolution #GG-130-15
Moved by Councillor Neal, seconded by Councillor Traill
That the proposal to rename the “Durham Courthouse” (located at 150 Bond Street
East, Oshawa, Ontario) to the “Lieutenant-Colonel Sam Sharpe Memorial Courthouse”,
be endorsed by the Municipality of Clarington.
Carried
9.3 Rosalie A. Evans, Solicitor-Clerk, Municipality of Neebing – Consultation on
the Police Services Act
Resolution #GG-131-15
Moved by Councillor Neal, seconded by Councillor Woo
That the Communication Item 9.3 from Rosalie A. Evans, Solicitor-Clerk, Municipality of
Neebing, regarding Consultation on the Police Services Act, be received for information.
Carried
9.4 Debi A. Wilcox, Regional Clerk/Director of Legislative Services, Regional
Municipality of Durham – Memorandum from Dr. Robert Kyle,
Commissioner & Medical Officer of Health Dated October 15, 2015 Re:
National Pharmacare
Resolution #GG-132-15
Moved by Councillor Woo, seconded by Councillor Cooke
That the following Town of Ajax resolution, endorsed by the Region of Durham,
regarding national pharmacare, be endorsed by the Municipality of Clarington:
Whereas the Town of Ajax has recognized and consistently demonstrated over
the past years, its commitment to the importance of healthy citizens as the
foundation of a healthy, engaged and economically vibrant community; and
Whereas studies indicate that over 3 million Canadians, including many in our
community, don’t take medicines prescribed by their doctors because they can’t
afford them; and
Whereas Canada is currently the only developed country with a publicly funded
universal health insurance program that does not include prescription drug
coverage; and,
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Whereas studies show that adding a national pharmacare Program to our
national health care system would lower costs to businesses by over $8 billion
per year, providing Canadian companies competitive advantages in international
trade; and
Whereas recent research confirms that these gains can be achieved with little or
no increase in public investment; and
Whereas a national pharmacare program would support better quality, more
evidence based prescribing, including reducing dangerous and inappropriate
prescribing to Canadian seniors; and
Whereas a national pharmacare program is sound policy, both economically and
socially; and
Whereas health and economic studies now show that such a policy would
improve health in municipalities and give local businesses a competitive
advantage in the global marketplace;
Therefore be it resolved:
That Council endorses the creation of a national pharmacare program as an
extension of Canadian Medicare and urges the Federal Government to work with
the Provinces to implement a national pharmacare program;
Be it further resolved that Council calls on the Province of Ontario to work with
other provinces and the Federal Government to develop and implement a
national pharmacare program; and
Be it further resolved that a copy of this resolution be sent to the Leaders of the
Conservative, Liberal, and NDP Parties of Canada, Council of the Federation,
Premier of Ontario, Minister of Health and Long-Term Care, Region of Durham,
Durham MPP’s, Durham Municipalities, alPHa, the Federation of Canadian
Municipalities and to the Association of Municipalities of Ontario.
Carried
9.5 Jo-Anne McFarland, Clarington Polar Bear Swim Committee – Clarington
Polar Bear Swim – January 1, 2016
Resolution #GG-133-15
That the request for Clarington Emergency Services, Fire Hall #2 to attend the
Clarington Polar Bear Swim on January 1, 2016 in Newcastle, be approved.
Carried
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9.6 Rosario Marchese, Chairperson, Citizen’s Coalitions Against Privatization
(CCAP) – Hydro One Not for Sale Campaign
Resolution #GG-134-15
Moved by Councillor Neal, seconded by Councillor Partner
That the Communication Item 9.6 from Rosario Marchese, Chairperson, Citizen’s
Coalitions Against Privatization, regarding Hydro One Not for Sale Campaign, be
received for information.
Carried
9.7 Linda Gasser – Energy From Waste, Waste Management Advisory
Committee (EFW-WMAC)
Resolution #GG-135-15
Moved by Councillor Neal, seconded by Councillor Cooke
That the Communication Item 9.7 from Linda Gasser regarding Energy from Waste-
Waste Management Advisory Committee, be received for information.
Carried
10 Presentations
10.1 Matthew Way and Jennifer Green, Region of Durham Health Department
Regarding Mental Health Programming in the Region of Durham
Matthew Way and Jennifer Green, Region of Durham Health Department were present
regarding Mental Health Programming in the Region of Durham. They made a verbal
presentation to accompany an electronic presentation and handouts. Ms. Green
reviewed the definition of mental health and mental illness. She continued by
highlighting statistics of mental illness in Canada, the Region of Durham and the
Municipality of Clarington. Ms. Green provided an overview of the Population Mental
Health Approach, which includes promoting mental health to everyone. Ms. Green
continued by reviewing the Mental Health Continuum Diagram and outlined the four
quadrants. She reviewed the Protective Factors and highlighted the steps that
everyone can take daily to improve mental health. Mr. Way summarized the programs
and services offered for various ages including prenatal to 0-6 years of age, school age
children, youth, and adults. He provided an overview of the various health department
resources and provided a link on their website. Mr. Way reviewed the handouts
distributed which included managing work stress, resources for children and teens,
positive discipline, connecting with your children at various ages, and resources for
educators. He concluded by reviewing key partnerships in the community, highlighted
key messages and offered to answer any questions from the Committee.
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Resolution #GG-136-15
Moved by Councillor Neal, seconded by Councillor Hooper
That the presentation of Matthew Way and Jennifer Green, Region of Durham Health
Department Regarding Mental Health Programming in the Region of Durham, be
received with thanks.
Carried
Recess
Resolution #GG-137-15
Moved by Councillor Neal, seconded by Councillor Partner
That the Committee recess for 10 minutes.
Carried
The meeting reconvened at 11:13 AM with Councillor Neal in the chair.
11 Engineering Services Department
Resolution #GG-138-15
Moved by Councillor Hooper, seconded by Councillor Cooke
That Reports EGD-021-15 and EGD-022-15, be approved as follows:
11.1 EGD-021-15 Bond Rosegarden Subdivision Phase 1, Bowmanville, Plan
40M-2337 ‘Certificate of Acceptance’ and ‘Assumption By-law’, Final Works
Including Roads and Other Related Works
That Report EGD-021-15 be received;
That the Director of Engineering Services be authorized to issue a ‘Certificate of
Acceptance’ for the Final Works, which includes final stage roads and other related
Works, constructed within Plan 40M-2337;
That Council approve the by-law attached to Report EGD-021-15, assuming certain
streets within Plan 40M-2337 as public highways; and
That all interested parties listed in Report EGD-021-15 be advised of Council’s decision.
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11.2 EGD-022-15 Springfield Subdivision Phase 1, Courtice, Plan 40M-2426
‘Certificate of Acceptance’ and ‘Assumption By-law’, Final Works Including
Roads and Other Related Works
That Report EGD-022-15 be received;
That the Director of Engineering Services be authorized to issue a ‘Certificate of
Acceptance’ for the Final Works, which includes final stage roads and other related
Works, constructed within Plan 40M-2426;
That Council approve the by-law attached to Report EGD-022-15, assuming certain
streets within Plan 40M-2426 and adjacent Plan 40M-1669 as public highways; and
That all interested parties listed in Report EGD-022-15 be advised of Council’s decision.
Carried
12 Operations Department
No Reports for this section of the Agenda.
Councillor Cooke chaired this portion of the meeting.
13 Emergency and Fire Services Department
13.1 ESD-004-15 Amendment to Fees By-Law Schedule B
Resolution #GG-139-15
Moved by Mayor Foster, seconded by Councillor Partner
That Report ESD-004-15 be received;
That the implementation of new service fees and an increase in fees addressed in
Report ESD-004-15 be approved; and
That the Fee By-Law Amendment, being a by-law to amend Schedule B of By-Law
2010-142 regarding the payment of fees for information and services provided by the
Municipality of Clarington (Attachment 1 to Report ESD-004-15) be approved.
Carried
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Councillor Hooper chaired this portion of the meeting.
14 Community Services Department
14.1 CSD-015-15 Sponsorship Requests for Bowmanville Figure Skating Club,
Clarington Zone Hockey Association, Newcastle Santa Claus Parade, Tyrone
Community Centre and the Orono Santa Claus Parade
Resolution #GG-140-15
Moved by Mayor Foster, seconded by Councillor Partner
That Report CSD-015-15 be received;
That Council consider the sponsorship requests submitted by the Clarington Zone
Hockey Association, Newcastle Business Improvement Association (BIA), Tyrone
Community Centre; and
That all interested parties listed in Report CSD-015-15 and any delegations be advised
of Council’s decision.
Carried
Mayor Foster declared a pecuniary interest in Report CSD-015-15, regarding
Sponsorship Requests for Bowmanville Figure Skating Club, Clarington Zone Hockey
Association, Newcastle Santa Claus Parade, Tyrone Community Centre and the Orono
Santa Claus Parade, as his son is working on a contract for Skate Canada. Mayor
Foster left the room and refrained from discussion and voting on this matter.
Resolution #GG-141-15
Moved by Councillor Neal, seconded by Councillor Traill
That the sponsorship request for the Bowmanville Figure Skating Club in the amount of
$2500.00, be approved.
Carried
Mayor Foster returned to the meeting.
Resolution #GG-142-15
Moved by Councillor Woo, seconded by Councillor Partner
That the sponsorship request for the Clarington Zone Hockey Association in the amount
of $1200.00, be approved.
Carried
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Resolution #GG-143-15
Moved by Mayor Foster, seconded by Councillor Woo
That the sponsorship request for the Newcastle Business Improvement Association in
the amount of $300.00, be approved.
Carried
Councillor Partner declared a pecuniary interest in Report CSD-015-15, regarding
Sponsorship Requests for Bowmanville Figure Skating Club, Clarington Zone Hockey
Association, Newcastle Santa Claus Parade, Tyrone Community Centre and the Orono
Santa Claus Parade, as she is the Chair of the Orono Santa Claus Parade. Councillor
Partner left the room and refrained from discussion and voting on this matter.
Resolution #GG-144-15
Moved by Councillor Mayor Foster, seconded by Councillor Trail
That the sponsorship request for the Tyrone Community Centre in the amount of
$500.00, be approved; and
That the sponsorship request for the Orono Downtown Business Improvement
Association in the amount of $300.00, be approved.
Carried
Councillor Partner returned to the meeting.
14.2 CSD-016-15 Clarington Fitness Centre Renovation-Request for Additional
Fees
Resolution #GG-145-15
Moved by Mayor Foster, seconded by Councillor Cooke
That Report CSD-016-15 be received;
That Council approve the invoice for additional work by Barry Bryan Associates in the
amount of $70,000;
That the required funds be accessed from the Move Ontario Fund; and
That all interested parties listed in Report CSD-016-15 and any delegations be advised
of Council’s decision.
Carried
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Suspend the Rules
Resolution #GG-146-15
Moved by Mayor Foster, seconded by Councillor Neal
That the Rules of Procedure be suspended to allow the Committee to recess for lunch
at 11:56 AM until 12:30 PM.
Carried
The meeting reconvened at 12:30 PM with Councillor Traill in the Chair.
15 Municipal Clerk’s Department
15.1 CLD-020-15 Parking Meters on Church Street
Resolution #GG-147-15
Moved by Councillor Partner, seconded by Councillor Hooper
That Report CLD-020-15 be received;
That the extension of parking meters for Church Street, and Silver Street as shown in
Attachment 2 to Report CLD-020-15 be approved;
That the amendment to By-law 2014-059, referred to as Attachment 3 to Report
CLD-020-15 be approved; and
That all interested parties listed in Report CLD-020-15 and any delegations be advised
of Council’s decision.
Carried As Amended
(See following motion)
Resolution #GG-148-15
Moved by Mayor Foster, seconded by Councillor Neal
That the foregoing Resolution #GG-147-15 be amended by adding the following after
paragraph three:
“That all interested parties listed in Report CLD-020-15, be notified of the Report
prior to the December 14, 2015 Council Meeting.”
The foregoing Resolution #GPA-147-15 was then put to a vote and carried as amended.
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15.2 CLD-022-15 Appointment to the Clarington Museums and Archives Board
Resolution #GG-149-15
Moved by Councillor Cooke, seconded by Mayor Foster
That Report CLD-022-15 be received;
That John Witheridge be thanked for his contribution to the Clarington Museums and
Archives Board; and
That the vote be conducted to appoint a citizen representative, from the Municipality of
Clarington, to the Clarington Museums & Archives Board, in accordance with the
Appointments to Boards and Committees Policy.
Carried
The following appointment was made in accordance with the voting process outlined in
the Council Appointments to Boards and Committees Policy for the Clarington
Museums and Archives Board for a term ending December 31, 2018 or until a
successor is appointed:
Stephen Middleton
15.3 CLD-023-15 Appointment to the Ganaraska Forest Recreational User
Committee
Resolution #GG-150-15
Moved by Councillor Cooke, seconded by Councillor Partner
That Report CLD-023-15 be received;
That Sharon Foster be appointed to the Ganaraska Forest Recreational User
Committee for a term ending December 31, 2016; and
That all interested parties listed in Report CLD-023-15 be advised of Council’s decision.
Carried
16 Corporate Services Department
No Reports for this section of the Agenda.
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17 Finance Department
17.1 FND-018-15 2016 Interim Tax Levy
Resolution #GG-151-15
Moved by Councillor Woo, seconded by Councillor Partner
That Report FND-018-15 be received; and
That Council approve the interim rating by-law and authorize the Director of
Finance/Treasurer to proceed with the production of the 2016 interim tax bills.
Carried
18 Solicitors Department
No Reports for this section of the Agenda.
Clarington v Mian et al
Closed Session
Resolution #GG-152-15
Moved by Councillor Neal, seconded by Councillor Partner
That, in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the
meeting be closed for the purpose of discussing a matter that deals with advice that is
subject to solicitor-client privilege, including communications necessary for that
purpose.
Carried
Rise and Report
The meeting resumed in open session at 12:58 PM with Mayor Foster in the Chair.
Mayor Foster advised that one item was discussed in “closed” session in accordance
with Section 239(2) of the Municipal Act, 2001 and no resolutions were passed.
19 Chief Administrative Office
No Reports for this section of the Agenda.
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20 New Business – Consideration
20.1 Clarington Representation on Durham Region Council
Resolution #GG-153-15
Moved by Councillor Woo, seconded by Councillor Neal
That Clarington advise the Region of Durham that:
1) Clarington, with the largest land area, is both an urban and rural municipality;
2) Clarington will not accept a reduction in its number of Regional representatives;
3) Clarington does not view the reduction of the size of Regional Council as a key
priority;
4) Clarington does not support the Direct Election of Regional Councillors; and
That this resolution be distributed to the Minister of Municipal Affairs and Housing,
Durham Region MPP’s, the Region of Durham, the Regional Composition Review
Committee, and the Durham Region area municipalities.
Carried
20.2 EFW-ACC Monitoring Program
Resolution #GG-154-15
Moved by Councillor Cooke, seconded by Councillor Woo
That, to reaffirm that the existing Energy from Waste Facility Environmental Monitoring
Program meets all regulatory requirements and exceeds Regional Council approved
monitoring plans:
a. The Regional Municipality of Durham undertake an additional stack test as
early as possible in 2016;
b. The third party, independent and impartial testing agent approved by the
Commissioner of Works be retained to carry out an additional stack test;
and
c. An independent report of data collected and analysed be presented to the
Regional Council and the Municipality of Clarington.
Carried
21 Unfinished Business
There were no items considered under this section of the Agenda.
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22 Confidential Reports
There were no items considered under this section of the Agenda.
23 Adjournment
Resolution #GG-155-15
Moved by Councillor Partner, seconded by Councillor Hooper
That the 7t'ng djourn at 1:17 PM.
' Carried
Mayor Deputy Clerk
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