HomeMy WebLinkAboutCOD-43-02
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REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
~;JIl-- 3b3-6;2
By-law # )fXJ). -It);;
Date: September 23, 2002
Report #: COD-43-02
File # FI(.QrA.
Subject:
Tender CL2002-26, GUIDE RAIL INSTALLATION
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-43-02 be received;
2. THAT Peninsula Construction Inc, Fonthill, Ontario with a total bid in the amount of
$123,418.08 (Including G.S.T.), being the lowest responsible bidder meeting all terms,
conditions, and specifications of Tender CL2002-26, be awarded the contract for the
Guide Rail Installation, as required by the Operations Department;
3. That the total funds required in the amount of $141 ,200 ($123,418.08 tender plus
$17,781.92 consulting) be drawn as follows:
a) $80,000. from 2002 Capital Budget for guide rail installation AccounI# 7212-02001-
0261
b) $58,824. from the carried over 2001 Capital Budget for guide rail installation and
processed through Account # 7212-02001-0261
c) $2,376. from the 2002 Current Budget for guide rail maintenance and processed
through Account# 7212-02001-0261
4. THAT the attached By-law marked Schedule "A" authorizing the Mayor and the Clerk to
execute the ne sary agreement be approved.
Submitted by:
Reviewed by:
~~
Franklin Wu,
Chief Administrative Officer
Submitted by:
Fred ,RDMR, RFA,
Director of Operations
1205
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REPORT NO.: COD-43-02
PAGE 2
BACKGROUND AND COMMENT
Tender specifications were provided by Totten Sims Hubicki Associates for the Guide Rail
Installation within the Municipality of Clarington, as required by the Operations Department.
Tenders were advertised in local papers, as well as the Daily Commercial News. Subsequently,
tenders were received and tabulated as per Schedule "B" attached.
The total project cost, including Project Administration, and costing allocation is as detailed in
the letter from Totten Sims Hubicki Associates, marked Schedule "B" and will be provided from
the accounts specified in the recommendations of this report.
Although the low bidder has not previously performed work for the Municipality of Clarington,
they have recently completed similar work for the City of Ottawa, Ministry of Transportation and
the City ofThorold.
The Director of Finance has reviewed the funding requirements and concurs with the
recommendation. Queries with respect to department needs, specifications, etc., should be
referred to the Director of Operations.
After further review and analysis of the bids by the Operations Department, Totten Sims
Hubicki Associates and Purchasing, it was mutually agreed that the low bidder, Peninsula
Contracting Inc., Fonthill, Ontario, be recommended for the contract for the contract of Guide
Rail Installations.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1 C 3A6 T(905)623-3379 F (905)623-4169
1206
Schedule "A"
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW 2002-
Being a By-law to authorize a contract between the
Corporation of the Municipality of Clarington and Peninsula
Contracting Inc. Fonthill, Ontario, to enter into agreement for
the Guide Rail Installation.
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS
FOLLOWS:
1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the
Corporation of the Municipality of Clarington with the Corporation Seal, a contract
between, Peninsula Contracting Inc., Fonthill, Ontario, and said Corporation; and
2. THAT the contract attached hereto as Schedule "A" form part of this By-law.
By-law read a first and second time this day of
,2002.
By-law read a third time and finally passed this
day of
,2002.
John Mutton, Mayor
Patti L. Barrie, Municipal Clerk
II
11M
SCHEDULE "B"
engineers
architects
planners
40 Years
Totten Sims Hubicki Associates
513 Division Street,
Cobourg, Ontario, Canada K9A 5G6
(9051372-2121 Fax: (905) 372-3621
E-mail: cobourg@tsh.ca www.tsh.ca
-
September 10, 2002
Ms. Lou Auu Birkett, CPP, AMCT
Purchasing Manager
Corporation of the Municipality of Clarington
40 Temperance Street,
BOWMANVILLE, Ontario LlC 3A6
FAX: 905-623-3330
Dear Ms. Birkett:
Re: Contract No. CL2002-26, Guide Rail Installation
Structure Nos. 99031, 99033 and 99037
Municipality of Clarington
Tenders for the above project were opened at the Municipal Offices on Friday, August 30, 2002, at
2:00 p.m. The bids received, inclusive of GST, are summarized as follows:
Peninsula Construction Inc.
Fonthill, ON
Powell Contracting (Richmond Hill) Limited
Richmond Hill, ON
$123,418.08
$147,322.95
The low bidder's submitted tender has been reviewed and is in order. Peninsula Construction Inc.
has completed work similar in nature to the subject contract for the City of Ottawa, Ministry of
Transportation and the City of Thorold. References that were contacted indicated Peninsula
Construction Inc. 's performance was acceptable.
This tender is composed of three different projects from the 200 I and 2002 Capital Budget. A cost
apportionment is attached detailing the estimated total project costs based on the low bid for each
individual site. Funding for the contract shall be obtained from the 2001 General Capital Reserve
account 2900-00017-0000 (pg. 132) and from the 2002 Capital Budget account 7212-02001-0261
(pg.432). The total project costs are estimated to be over budget by approximately $2,400 and it is
1208
'-
Corporation of the Municipality of Clarington
September 10, 2002
SCHEDULE "B"
2
recommended that funding for this deficit be drawn from the account 7211-04001-0169 (2002 Budget,
Guide Rail Maintenance).
As the total project costs can be funded from the above noted accounts and based on the past
experience of the low bidder it is recommended that Contract CL2002-26 be awarded to Peninsula
Construction Inc.
in the total amount of $123,418.08 (incl. of G.S.T.).
Tender deposits shall be retained until such time that the low bidder has provided executed contract
documents.
Should you require any additional information, please contact the undersigned.
Yours truly,
~~
Ron Albright, P.Eng.
Project Engineer
RAlra
p:\12-29183\prjadmin\staff report.doc
Encl.
cc: Mr. A. S. Cannella, Municipality of Clarington (+ encl.)
Mr. F. Horvath, Municipality of Clarington (+ encl.)
Mrs. K. Rand, Municipality of Clarington (+ encl.)
1209
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