HomeMy WebLinkAboutCOD-42-02
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REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Report #: COD-42-02
File# FirQ~
611l- 30;) -0:;<
By-law # jI~- /)):L
Date: September 23, 2002
Subject:
Tender CL2002-33, Rehabilitation of Sand Dome & Salt Shed,
Orono Operations Depot
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-42-02 be received;
2. THAT Barr's Roofing and Sheet Metal, Newcastle, Ontario with a total bid in the amount
of $72,225.00 (Including G.S.T.), being the lowest responsible bidder meeting all terms,
conditions, and specifications of Tender CL2002-33, be awarded the contract for the
Rehabilitation of the Sand Dome and Salt Shed at the Orono Operations Depot;
3. THAT the unexpended funds from the 2002 Capital Budget for the Rehabilitation of the
Sand Dome and Salt Shed at the Hampton Operations Depot in an approximate amount
of $25,000.00 be re-allocated to this project and drawn from Account # 7029-X-501;
4. THAT the r.emaining total funds required be drawn from Account # 7029-X-501 as
carried over from 1998, 1999, 2000 and 2001 Capital Budgets as identified in the body
of this report;
5. THAT the attached By-law marked Schedule "AU authorizing the Mayor and the Clerk to
execute the necessary agreement be approved; FORTHWITH.
S,'m;1led cfikJ.J< ~
arie Marano, H.B.Sc., C.M.O.
Director f C rporate Servicey/
Reviewed by:d ~~~
Franklin Wu,
Chief Administrative Officer
, DMR, RRFA,
f Operations
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REPORT NO.: COD-42-02
PAGE 2
BACKGROUND AND COMMENT
During the summer recess the Director of Operations advised Council by memorandum of the
urgent need for the Rehabilitation of the Sand Dome and Salt Shed at the Orono Operations
Depot.
Subsequently, tenders were advertised and invited with the following bids being submitted:
Barr's Roofing & Sheet Metal
Newcastle, ON
The Foundation Building Co. Ltd.
Thomhill, ON
Aron Van Pelt
Mitchell, ON
$72,225.00
$93,333.00
Bid Rejected
This project was not provided for in the 2002 Capital Budget and it is therefore recommended
that funding be approved as follows:
AMOUNT
$20,100.00
$22,000.00
$5,000.00
$5,000.00
$25,000.00
$77,100.00
The total funds required for the project are approximately $75,225.00 ($72,225.00 tender and
$3,000.00 consulting)
As the roof structure currently presents a hazard and timing is of the essence to complete this
work, a FORTHWITH approval is requested.
The low bidder has provided satisfactory service to the Municipality of Clarington in recent
years.
The Director of Finance has reviewed the funding requirements and concurs with the
recommendation. Queries with respect to department needs, specifications, etc., should be
referred to the Director of Operations. _
1202
t' -'..
REPORT NO.: COD-42-02
PAGE 3
BACKGROUND AND COMMENT
After further review and analysis of the bids by the Operations Department, the consultant
James Knight and Associates and Purchasing, it was mutually agreed that the low bidder,
Barr's Roofing and Sheet Metal, be recommended for the contract for the Rehabilitation of
Sand Dome and Salt Shed, Orono Operations Depot.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 F (905)623-4169
1203
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Schedule "A"
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW 2002-
Being a By-law to authorize a contract between the
Corporation of the Municipality of Clarington and Barr's
Roofing and Sheet Metal, Newcastle, Ontario, to enter into
for the Rehabilitation of the Sand Dome and Salt Shed at the
Orono Operations Depot, Orono, Ontario.
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS
FOLLOWS:
1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the
Corporation of the Municipality of Clarington with the Corporation Seal, a contract
between, Barr's Roofing and Sheet Metal, Newcastle, Ontario, and said
Corporation; and
2. THAT the contract attached hereto as Schedule "A" form part of this By-law.
By-law read a first and second time this day of
,2002.
By-law read a third time and finally passed this
day of
,2002.
John Mutton, Mayor
Patti L. Barrie, Municipal Clerk